FACILITATOR Prof. Dr. Mohammad Majid Mahmood Art of Leadership & Motivation HRM – 760 Lecture - 21.

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Presentation transcript:

FACILITATOR Prof. Dr. Mohammad Majid Mahmood Art of Leadership & Motivation HRM – 760 Lecture - 21

Time Management-II

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HOW A 60-YEAR LIFE IS SPENT? On An average  20 Years in Sleep  8 Years in Education  6 Years in Rest & illness  5 Years in Holidays & Recreation  4 Years in Commuting  4 Years in Eating  3 Years in getting ready to undertake all the above activities. 4

This leaves only 10 years For Effective work. “We make it more shorter by wasting time” ---- Victor Hugo 5

Myths about Time Myth: The longer or harder you work the more you accomplish. Myth: If you want something done right, do it yourself. Myth: You should try to do the most in the least amount of time. Myth: Technology will help you do it better, faster. Myth: Get more done and you’ll be happier. Myth: There is only ONE CORRECT WAY to do a job. Myth: You can’t be productive unless you are BUSY ALL THE TIME. 6

Lack of discipline Indecisiveness Disorganization Inability to say “NO” Poor Delegation Skills Day Dreaming Worry Time Wasters 7

Telephone Interruptions Drop-in Visitors Unscheduled Meetings Poor Communications Confused chain of Authority 8

  Co-workers  Stress  Family issues Time Wasters 9

Keep Only One Calendar! 10

Delegation of workload  Use technology  Train others to do the jobs you want to delegate  Have realistic expectations  Provide additional information  Remember that end result matters, not the methods  Review progress of delegated task 11

Time Planning Software  Meeting Maker (  Electronic Assistant Lite 3.1 ( productions.com)  Virtual Secretary 2012 (  Quick Reminder 1.12 ( 12

13 Speaker phone: hands are free to do something else.

 Keep calls short  Start by announcing goals for the call 14 Telephone

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You may have heard of the term biological rhythms. This term refers to the times of day when your energy levels are at their highest and when you can accomplish your most important work. Biological Rhythms 19

25000 Dollar Advice !!! Start your day with a THINGS TO DO LIST AND PRIORITIZE THE VITAL FEW after picking them from many. CHARLES SCHWAB, an American millionaire paid a consultant 25,000 dollars for the above advice in the year

TIME FOR EVERYTHING  Take time to work  Take time to think  Take time to play  Take time to read  Take time to love  Take time to serve  Take time to laugh 21

 set smart goals and deadlines.  break long term plans into weekly and daily action plans.  think through your day while making way to your work.  delegate tasks  prioritize your daily work plans.  avoid distractions.  reward yourself when you meet your deadlines.  enjoy everything you do.  learn to say ‘no’ RECOMMENDATIONS 22

Keep your balance Physical Intellectual Social Career Emotional Spiritual 23

Conclusion Time Has No Holiday So switch on the Best in You. 24

Take Action Today! 25

FACILITATOR Prof. Dr. Mohammad Majid Mahmood Bagram 26