1. TIME MANAGEMENT

2. Everyone has the same amount of time
60 minutes per hour
1,440 minutes per day
525,600 minutes per year

3. Time Management
Solutions to excessive stress usually boil down to eating right, getting enough sleep, and managing your time effectively. Organization is time management, and time management is one part of stress management.”

4. Myths about Time
Myth: The longer or harder you work the more you accomplish.
Myth: If you want something done right, do it yourself.
Myth: We should take pride in working hard.
Myth: You should try to do the most in the least amount of time.
Myth: Technology will help you do it better, faster.
Myth: Get more done and you’ll be happier.

5. How We Waste Time Lack of discipline Indecisiveness
Personal Disorganization
Procrastination
Inability to say “NO”
Poor Delegation Skills
Day Dreaming
Worry

6. Time Waste - Caused by Others
Telephone Interruptions
Drop-In Visitors
Unscheduled Meetings
Poor Communications
Confused chain of Authority

7. YOUR TIME WASTERS E-Mail Meetings Phone calls / Cell calls Co-workers
Stress
Family issues

8. STEPHEN COVEY’S ACTIVITY MATRIX from The 7 Habits of Highly Effective People (1989, Simon & Schuster)
URGENT NOT URGENT I
Crises
Pressing Problems
Deadlines II
Preparation
Prevention
Planning
Relationship Building
III
Interruptions
Some mail/reports
Some meetings
Some “pressing matters” IV
Busywork
Time wasters
“Escape” activities
IMPORTANT IMPORTANT
NOT

9. Type 1: Aspiring to mediocrity
Urgent
Not Urgent
Quadrant I
Quadrant II
Important
Quadrant III
Quadrant IV
Not Important

10. Type 2: Busy going nowhere
Urgent
Not Urgent
Quadrant I
Quadrant II
Important
Quadrant III
Quadrant IV
Not Important

11. Type 3: Struggling to stay ahead
Urgent
Not Urgent
Quadrant I
Quadrant II
Important
Quadrant III
Quadrant IV
Not Important

12. Type 4: Calm and in control
Urgent
Not Urgent
Quadrant I
Quadrant II
Important
Not Important
Quadrant III
Quadrant IV

13. Time Log Write down everything you do for a period of time
Learn how you really spend your time
Identify areas where you can improve your use of time

14. Don’t know where to start. To avoid an unpleasant task.
Why do we procrastinate?
Don’t know where to start.
To avoid an unpleasant task.
We’re afraid to fail.
Waiting for more information.
You may think if you put it off
someone else will do it.
You’re over-committed.

15. PLANNING and GOAL SETTING
Specific
Measurable
Achievable
Realistic
Timed

16. To Control Time Wasters
Essential Tools
To Control Time Wasters
Scheduling and Delegating
Understanding Biological Clock
Knowing when not to work is as important as knowing when to work
Time logs
Prioritized Task
Get The Most Out Of the First Two Hours of the Day
You Can—and Should, Say “No”
People take advantage of you only with your permission
Stop saying, “Where does the time go?”