Competitive selection in the civil service of Lithuania Civil Service Department under the Ministry of the Interior Rasa Tumėnė Advisor of the Division of Civil Service Terms and Conditions Vilnius, 8 February 2012 CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR

CONTENT Requirements for civil servants; Regulation of Recruitment to the position of civil servant; Improvement of Recruitment to the position of civil servant. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 2

REQUIREMENTS A person shall meet the following requirements: general requirements set in The Law on Civil Service: - to hold the citizenship of the Republic of Lithuania; - to have proficiency in the Lithuanian language; - to be not less than 18 years of age and not more than 65 of age - except civil servants of political (personal) confidence and acting civil servants; - to have education necessary to hold the position of a civil servant of an appropriate level; special requirements set in a particular job description; the requirements of flaw-less reputation set in The Law on Civil Service. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 3

REGULATION The Law on Civil Service; Procedure for the organizing competition to a civil servant ’ s position, approved by The Government. Other laws. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 4

RECRUITMENT IS MADE (1): CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR Acting civil servants Former career civil servants, heads of institutions whose positions were cancelled Persons who re- establish the status of a civil servant Civil servants of political (personal) confidence WITHOUT A COMPETITION 5

RECRUITMENT IS MADE (2): CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR BY COMPETITION To the position of career civil servant To the position of head of institution 6

CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR THE SCHEME OF RECRUITMENT BY COMPETITION Head of institution makes a decision to apply to Civil Service Department (CSD) for announcement of competition The decision of a recruiting person on recruitment to position of civil servant Competition A notice of the date of the competition is sent to the applicants complying with the requirements The personnel department of that institution checks whether the applicants confirm the requirements Within 14 days applicants submit the necessary documents to the institution organising the competition If there are no persons who can be recruited to a civil servant position without competition, CSD announces about this Competition in Official Gazette, web page of CSD. 7

COMPETITION COMMISSION OF COMPETITION I PART WRITTEN EXAMINATION One part of the test is submitted centralized. The other part – prepared by the institution organising the competition The answers of the tests are evaluated by giving marks from 1 to 10 The marks of written and oral examination are summed up Applicant passed examination if gets more than 12 points The applicant who gets the most amount of marks wins the competition II PART ORAL EXAMINATION Base – job description Each member of the commission gives marks from 1 to 10 individually CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 8

WRITTEN EXAMINATION A written examination consists of a test: I part: the institution organising the competition prepares from 30 to 50 of the test questions on legal acts related to the functions of the position; II part: 70 test questions related to the laws and other legal acts are submitted centralized and are given for institutions by Civil Service Management system on day of competition. Tests aren’t published for public from October The test questions distributed to the applicants are identical. Only those applicants who have received 6 or more points for the written examination are entitled to take the oral examination. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 9

ORAL EXAMINATION Expert checks knowledge of foreign languages. If the applicant doesn’t know the foreign language, he isn’t permitted to participate in the other part of oral examination. Each member of the Commission gives identical questions to all the applicants in order to check the applicant ’ s capabilities to perform functions of a civil servant set out in the relevant job description; CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 10

THE RESULTS OF THE COMPETITION The applicant who has received the largest number of points received but more than 12 points wins the competition. The desicion of the competition commision is obligatory to admitting person. The winner of competition is announced in the web page of Civil service department. Any actions, inactivity and/or decisions that violate the provisions of the Procedure may be appealed against, not later than within 3 working days, to the head of the institution organising the competition as well as to the court. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 11

THE CONCLUSIONS The acting procedure of recruitment is unanimous. The use of IT allows to manage the system of centralised tests professionally as well as assist HR departments with examination in writing. The procedure of recruitment is related to social guarantee – re-establishment the status of a civil servant or recruitment of a former civil servant, dismissed from office as a result of the cancellation of their position. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 12

STATISTICS OF RECRUITMENT CASES CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 13

IMPROVEMENT OF RECRUITMENT CSD implements Project financed by EU Social funds “ The Improvement of Civil Servants Selection system ” (since July, 2009). The main aim of the Project – to increase the effectiveness of civil servant recruitment system. To assure the quality of selection by applying unanimous standards of recruitment; To evaluate not just candidates’ knowledge but their abilities as well as competencies; To increase the transparency of competitions by using IT. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 14

REGLAMENTATION ON RECRUITMENT FROM 2012 MARCH Possibility to give applicants practical tasks during written examination and oral examination. Possibility to participate in competition as an observer is given for trade union representative if it has been formed in the institution and for other representatives of community. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 15

REGLAMENTATION ON RECRUITMENT FROM 2012 JULY (1) The test will be composed from 3 parts: questions from legal acts – 10% of the test (8 legal acts), general ability questions – 40 % of the test; general competencies questions – 50 % (leadership, communication and analytical competencies). CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 16

REGLAMENTATION ON RECRUITMENT FROM 2012 JULY (2) The oral examination: Practical tasks will be given centralised to check management abilities for applicants to the positions of head of institution, head of department, chancellors of ministries. Management abilities: leadership, HR management, strategic thinking, financial management, communication and analysis. The documents to take part in the competition will be accepted in electronic way by one IT system. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 17

PROJECT OF LAW ON CIVIL SERVICE Centralized examination will be arranged by Civil Service Department to check applicants from 2013: General abilities; Management abilities for applicants to the leading positions; Knowledge of foreign language. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 18

THANK YOU FOR YOUR ATTENTION! QUESTIONS? CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 19