1. Henry Soelistyo, SH., LL.M December 2008 BUREAUCRATIC REFORM OF STATE SECRETARIAT STATE SECRETARIAT OF THE REPUBLIC OF INDONESIA

2. CONTENT OF PRESENTATION VISION AND MISSION VISION AND MISSION DUTY AND FUNCTION OF STATE SECRETARIAT DUTY AND FUNCTION OF STATE SECRETARIAT OVERALL STATUS OF BUREAUCRATIC REFORM OVERALL STATUS OF BUREAUCRATIC REFORM PROGRESS PROGRESS 2

3. VISION OF STATE SECRETARIAT TO BE THE STATE SECRETARIAT THAT IS PROFESSIONAL, TRANSPARENT AND ACCOUNTABLE IN PROVIDING OPTIMUM SERVICES TO THE PRESIDENT AND THE VICE PRESIDENT 3

4. MISSION OF STATE SECRETARIAT 1. Providing optimum technical and administrative support to the President and the Vice President in constituting policies for the execution of the State Power / Authority; 2. Providing optimum household and protocol services to the President and the Vice President; 3. Providing effective technical and administrative support to the President in executing his supreme authority over the Army, Naval and Air Forces; 4. Carrying out effective and efficient services in the field of supervision, general administration, information and institutional relations; 5. Improving the quality of the human resources, facilities, and infrastructure. 4

5. DUTIES AND FUNCTION OF STATE SECRETARIAT  Duties: Carrying out the provision of technical and administrative support to the President and the Vice President in executing the State Power/Authority  Function: Preparing texts for the President and the Vice President. Preparing texts for the President and the Vice President. Coordinating household and protocol services provided for the President and the Vice President. Coordinating household and protocol services provided for the President and the Vice President. Coordinating technical and administrative support for the President in carrying out the highest authority over the Army, the Navy, and the Air Force. Coordinating technical and administrative support for the President in carrying out the highest authority over the Army, the Navy, and the Air Force. Carrying out Administrative Affairs on appointment, mutation, and retirement of civil servant within the State Secretariat. Carrying out Administrative Affairs on appointment, mutation, and retirement of civil servant within the State Secretariat. 5

6. BUREAUCRATIC REFORM POLICY: REFORM DRIVER  Ministerial Leadership: Minister State Secretariat’s Strong Will to Reform; Minister State Secretariat’s Strong Will to Reform; Establishing Special Working Group to Speed up Bureaucratic Reform (2007); Establishing Special Working Group to Speed up Bureaucratic Reform (2007); Bureaucratic Reform Road map. Bureaucratic Reform Road map. 6

7. OVERAL STATUS OF BUREAUCRATIC REFORM Focus and Scope: Focus and Scope: High job performance and excellent services; high competence; high responsibility; high loyalty; full concentration; high discipline; hard work; appropriate, accurate and accountable services. Implementation: Implementation: Since 2005 State Secretariat have commenced to reform bureaucracy in the field of: 1. Institutional System: re-evaluating organization; 2. Management System: Setting up Business Process; such as an applicable system and standard operating procedure for all jobs and assignments; 3. Human Resources Development: Improving the Quality of HR; 4. Developing E- Government based on Information Technology. 7

8. PROGRESS OF BUREAUCRATIC REFORM Institutional System 1. Implementing Regulation of Ministry of State Secretariat of 2005 concerning Organization and Management System of State Secretariat 2.Re-evaluating Organization: Identifying duty and function of every part of organization, developed mainly on those providing direct or indirect support on administrative and technical services to the President and the Vice President; Identifying duty and function of every part of organization, developed mainly on those providing direct or indirect support on administrative and technical services to the President and the Vice President; Identifying overlapping duty and function in the organization; Identifying overlapping duty and function in the organization; Identifying load of duty and scope of function of the organization. Identifying load of duty and scope of function of the organization. 3.Figuring out a new shape of organization Redesigning and Restructuring duty and function of organization Redesigning and Restructuring duty and function of organization 8

9. BUREAUCRATIC REFORM PROGRESS Management System : Business Proces Implementing Business Process in the management system and working procedure. Implementing Business Process in the management system and working procedure. Establishing legal and administrative instruments : such as Directive, Guideline, Standard Operating Procedure to change the way the staffs work. Establishing legal and administrative instruments : such as Directive, Guideline, Standard Operating Procedure to change the way the staffs work. 9

10. BUREAUCRATIC REFORM PROGRESS Human Resources 1. Designing Program in Managing Human Resources. - Applying job analysis through job mapping, job description, and job - Applying job analysis through job mapping, job description, and job specification; specification; - Recruiting Staffs in an objective, transparent and accountable process; - Recruiting Staffs in an objective, transparent and accountable process; - Posting staffs for functional position. - Posting staffs for functional position. 2. Enhancing carrier development program and professionalism of human resources. human resources. - Creating competency standard and structural position; - Creating competency standard and structural position; - Creating guideline for evaluating candidate for structural position; - Creating guideline for evaluating candidate for structural position; - Applying education and training based on competency; - Applying education and training based on competency; - Improving infrastructure of Education and Training Unit; - Improving infrastructure of Education and Training Unit; - Holding a competence test for staff before being promoted in certain - Holding a competence test for staff before being promoted in certain position; position; 10

11. BUREAUCRATIC REFORM PROGRESS - Creating career system for staff; - Creating career system for staff; - Designing model of education and training staffs; - Designing model of education and training staffs; - Creating system for job performance. - Creating system for job performance. 3. Constituting Program to Enhance Discipline. - Applying electronic attendance system (Hand Key); - Applying electronic attendance system (Hand Key); - Applying Reward and Punishment; - Applying Reward and Punishment; - Providing training program such as Emotional Quotient (EQ), - Providing training program such as Emotional Quotient (EQ), Emotional Spiritual Quotient (ESQ); Emotional Spiritual Quotient (ESQ); - Applying ethics of employee. - Applying ethics of employee. 4. Holding a program to Enhance Employee’s capability in administrative services. administrative services. 5. Holding a program to Enhance Employee’s capability in Information Technology System. Information Technology System. 6. Enhancing a system to pass the requirement of remuneration by evaluating job position (creating Job Value, Job Grade, and Job Price). evaluating job position (creating Job Value, Job Grade, and Job Price). 11

12. BUREAUCRATIC REFORM PROGRESS Management Information System 1. Information Policy System: System information for national development;System information for national development; System information for staff reporting;System information for staff reporting; System information for cabinet meeting;System information for cabinet meeting; System information for laws and regulation.System information for laws and regulation. 2. System Information for HR Management (Personnel, Job Grade, Finance, Internal Control) 3. Automatic Office System. Developing on line system for Library;Developing on line system for Library; Applying Electronic Attendance System with Hand Key;Applying Electronic Attendance System with Hand Key; Using email and Internet System.Using email and Internet System. 4. E-Government Developing website: www.setneq.go.id, www.indonesia.go.id.Developing website: www.setneq.go.id, www.indonesia.go.id. 12

13. end of document thank you