Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010 The Grant Application Understanding the Form & Guidelines, and avoiding common mistakes

Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Be clear about the roles of the different stakeholders and the EU terminology : Contracting Authority – Centralised Management – Decentralised Management ( EC or EUD / CFCU) Beneficiary Institutions Grant Beneficiary Target Group Final Beneficiary Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Some Basic Key Rules Non-cumulation: No single beneficiary may receive more than one grant financed by the European Community or EDF for a given action Non-retroactivity: Grants may, as a rule, only cover costs incurred after the date on which the grant contract is signed Non-profit: Grants may not have the purpose or effect of producing a profit for the beneficiary Co-financing: Grants may not as a rule finance the entire cost of the action Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Eligibility The applicant organisation and partner(s) Direct and indirect costs Actions (and where and when they take place) Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Verifying Applicant Eligibility The Application Form asks for information and declaration about your organisation’s: Legal status Nationality Function/type Sector/Experience Resources Governance This information is either verified after evaluation of the application (but before contracting) Or Prior to application via the online PADOR system Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Beware: for Calls for Proposals where partnership is obligatory and so is the use of PADOR, your partner(s) MUST also pre-register through the PADOR system Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Costs Remember, the budget represents realistic cost estimates, broken down by units (no lump sums!), and a ceiling for eligible costs Co-financing is calculated as a % of the total, not specific costs In-kind contributions cannot usually be monetized and therefore are not ‘costs’ Indirect costs – 7% to cover overheads Incorporate a ‘contingency reserve’ if allowed Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Common Application Errors Incomplete forms and/or missing annexes – NGOs are not bureaucracies, but attention to detail and record-keeping is essential Project description does not follow logframe Poor budgeting – not the end of the world, but you will lose evaluation points Not in-line with overall objectives – the action must clearly make a contribution ‘3 halves don’t make a whole’ – ensure there is close cooperation amongst the team Lack of ownership – you may be awarded a grant, but then lose it through poor implementation Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010

Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union Grant Application Evaluation & Selection Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010 Step 1: Opening Session and Administrative Check (Step 2: Evaluation of the Concept Note) Step 3: Evaluation of the Application Form Step 4: Eligibility of the Applicant and Partners Provisional Selection

Technical Assistance for Civil Society Organisations Regional Office This project is funded by the European Union You’ve been awarded your grant, so all you have to do now is implement the project..... Regional Training on 'Development & Management of EU-funded Projects', Istanbul March 2010