Investment Management Process (IMP) ACF-1 John DiNofrio Gary Graybill Alex Storoz March 31, 2003

3/4/03InvMgmtProcessPresentation2 Agenda Purpose & Objective Criteria Roles & Responsibilities Procedures Next Steps

3/4/03InvMgmtProcessPresentation3 Purpose Provide Strategic Leadership Team (SLT) with a consistent and objective methodology Help SLT to prioritize and fund initiatives that will enable the Center to meet its strategic objectives

3/4/03InvMgmtProcessPresentation4 Objective Define a tool that allows ACT to manage, prioritize, and fund those initiatives that support its Strategy Ensure alignment with ACT values, specifically Sound Decision Making: –We make timely decisions with corporate view –Decisions are rational, information-based, and appropriate to our level of authority –We take ownership of our decisions

3/4/03InvMgmtProcessPresentation5 Criteria for this Process Projects/Requests not funded originally or under budgeted in the initial request SLT member must be an advocate or sponsor of proposal Dollar ($) amount >= $10,000 will be required to go through the process Safety/Emergency requests may be given approval by TC Director or Deputy Director without the formal process

3/4/03InvMgmtProcessPresentation6 Roles Strategic Investment Board (SIB): –This board consists of the TC Director, Deputy Director and the 5 Managing/Program Directors Business Sponsor: –A SIB member who is an advocate for a project requesting funding Program Manager: –The individual who is operationally responsible for the project Modified Business Case (MBC): –Document prepared to request funding

3/4/03InvMgmtProcessPresentation7 Responsibilities Business Sponsor –Will determine which projects are submitted to the SIB –Will assign a Program Manager for each submitted project –May submit projects proposed by employees outside of their organization –Will cultivate an environment that encourages employees at all levels to submit ideas

3/4/03InvMgmtProcessPresentation8 Responsibilities (cont) Program Manager: –Will prepare the MBC for a project submitted to the SIB –If approved, will be responsible for implementing this project & bringing it to a successful completion Manage project Establish a team Implement contracts/purchase orders ACF-1: –Will support the development of the MBC –Will provide support to the SIB throughout this process –Will tabulate the SIB ratings and review MBC’s for reasonableness –ACF will maintain copies of the approved MBC’s and the scoring and ranking sheets

3/4/03InvMgmtProcessPresentation9 Procedures SIB will meet on a quarterly basis to review initiative requests and funds availability All ACT employees will have the ability to submit initiatives –May seek sponsorship outside of their organization –Must be approved by a Business Sponsor Business Sponsor will determine which initiatives will be submitted to the SIB

3/4/03InvMgmtProcessPresentation10 Procedures (cont) Program Manager will prepare a MBC –Template available on Manager’s shared drive –MBC must support the Center’s strategic goals –MBC submitted to ACF-1 for review no later than 1 week prior to scheduled SIB review –Will present the MBC to the SIB team ACF-1 will assist to resolve any issues with MBC

3/4/03InvMgmtProcessPresentation11 Procedures (cont) After presentation, there will be a question and answer period –Program Manager may need to do a follow-up meeting SIB members will fill out Scoring Sheet (see backup materials) Support personnel (i.e. ACF) will tally scores on the Scoring Summary Sheet –This will be used to rank each project Scoring Sheet is to assist in the decision-making process, not be the deciding factor

3/4/03InvMgmtProcessPresentation12 Procedures (cont) All approved projects will be forward to the Budget Office for fund distribution Business Sponsor and Program Manager are responsible to assure that funds distributed are obligated by August 31 st –If not, need to rejustify their project in the early September time frame

3/4/03InvMgmtProcessPresentation13 Next Steps SLT validates process, including roles, responsibilities, and procedures SLT validates evaluation criteria Process piloted on upcoming unfunded requirements Process communicated to managers Process implemented SLT ensures consistent implementation across the organization

Backup

3/4/03InvMgmtProcessPresentation15 Evaluation Criterion

3/4/03InvMgmtProcessPresentation16 Scoring Summary Sheet