Fiscal Considerations Spring 2006 NCLB Regional Workshops

Agenda 1. The Big Three 2. Set Asides – Title I-A 3. Transferability 4. Carry Over 5. Private Schools 6. Inventory 7. Time and Effort 8. Allocations – Budget Narrative

The Big Three Maintenance of Effort Maintenance of Effort Comparability Comparability Supplement Not Supplant Supplement Not Supplant

Maintenance of Effort Demonstrate level State and Local funding of schools from one year to the next. Demonstrate level State and Local funding of schools from one year to the next. A district may continue to receive Title funds only if the district has maintained fiscal effort. A district may continue to receive Title funds only if the district has maintained fiscal effort.

Test 1 General Fund Expenditures: General Fund Expenditures XYZ School District$3,007,242 $3,631,494 x90% x90% Funding level required $3,268,344 Result: Fiscal Effort Not Maintained 8.0% difference 8.0% difference

Test 2 Per Pupil Expenditures: General Fund Expenditures XYZ School District$3,007,242 $3,631,494 Oct 1 Enrollment Oct 1 Enrollment Expenditure per pupil $10,194 $10,776 x90% x90% Per Pupil Funding Level Required $9,698 Result: Fiscal Effort Maintained

Title IA – Basic Title IA – Basic IB(3) – Even Start IB(3) – Even Start IC – Migrant Education IC – Migrant Education ID – Neglected and Delinquent Youth ID – Neglected and Delinquent Youth IF – Comprehensive School Reform IF – Comprehensive School Reform IIA – Teacher Quality IIA – Teacher Quality IID – Ed Technology III – Language Instruction for LEP IVA – Safe and Drug Free Schools IV-B – 21 st Century VA – Parental Choice and Innovative Programs VIB (2) RLIS Maintenance of Effort

An LEA may receive funds under this part only if State and local funds will be used in schools served under this part to provide services that are at least comparable to services in schools that are not receiving funds under this part. No Child Left Behind Fiscal Requirements Section 1120 A (c) Comparability – Title I-A

If the LEA is serving all of its students under this part, the agency may only receive funds if it will use State and local funds to provide services that are substantially comparable in each school. No Child Left Behind Fiscal Requirements Section 1120 A (c) Comparability – Title I-A

Written Assurance Written Assurance District Wide Salary Schedule District Wide Salary Schedule Policy of equivalence in staffing Policy of equivalence in staffing Policy of equivalence in materials and supplies Policy of equivalence in materials and supplies Criteria and Guidance for Comparability Criteria and Guidance for Comparability leiacomparcritandguide.pdf leiacomparcritandguide.pdf leiacomparcritandguide.pdf leiacomparcritandguide.pdf Comparability Title I-A

What if … Districts must produce compliance information upon request at any time. Districts must produce compliance information upon request at any time. Districts are expected to make corrections immediately to become compliant. Districts are expected to make corrections immediately to become compliant. Could result in withholding of Federal funds. Could result in withholding of Federal funds.

Must use federal funds only to supplement what is being done Must use federal funds only to supplement what is being done Supplant is using federal dollars to provide: Supplant is using federal dollars to provide: A required program A required program A program that was provided by non-federal funds the year prior A program that was provided by non-federal funds the year prior Services to some students while using local sources to provide same service to others Services to some students while using local sources to provide same service to others Supplement Not Supplant

Targeted Assistance Programs Provided to Targeted Students Provided to Targeted Students Additional services Additional services Pull out vs. Push in Pull out vs. Push in

Schoolwide Programs Consolidated Funding Consolidated Funding Current Compliant Schoolwide Plan Current Compliant Schoolwide Plan Support Goals of Schoolwide Plan Support Goals of Schoolwide Plan

Scenarios Counselor, Secretary, Media Specialist – Title I-A Computer Maintenance – Title II-D Class Size Reduction – Title II-A Textbooks – Private Schools

Questions About … The Big Three

Title I-A Set Asides What are they? What are they? What is the purpose? What is the purpose? CIP/Budget Narrative CIP/Budget Narrative

Title I-A Set Asides Administration Administration Extended Time Extended Time Homeless Homeless Parent/Family Involvement Parent/Family Involvement Professional Development Professional Development School Improvement School Improvement District Improvement District Improvement Additional Additional

Administration Administration of public and non-public program Administration of public and non-public program Generally $500,000 allocation =.5 FTE Generally $500,000 allocation =.5 FTE No more than 15% of allocation for administration costs No more than 15% of allocation for administration costs Include FTE, Roles, Responsibilities Include FTE, Roles, Responsibilities

Extended Time More appropriate to carry out at district level More appropriate to carry out at district level Before or after school, summer school, extended kindergarten Before or after school, summer school, extended kindergarten Caution – supplement not supplant! Caution – supplement not supplant!

Homeless - Required Automatically eligible for Title I-A services Automatically eligible for Title I-A services Educationally related support services Educationally related support services Liaison salary Liaison salary

Parent/Family Involvement All districts required to carry out mandates of 1118 All districts required to carry out mandates of 1118 Required 1% set aside if allocation is greater than $500,000 Required 1% set aside if allocation is greater than $500,000 5% for district activities 5% for district activities 95% placed back into school allocation for school activities 95% placed back into school allocation for school activities

Professional Development High Quality Professional Development High Quality Professional Development District Improvement - Required District Improvement - Required Recorded elsewhere Recorded elsewhere Rural/Special Education - Required Rural/Special Education - Required 5% of allocation reserved to ensure HQ 5% of allocation reserved to ensure HQ

School Improvement - Required Set Aside and SPEND Set Aside and SPEND 20% of total allocation 20% of total allocation 5% Choice Related Transportation 5% Choice Related Transportation 5% Supplemental Education Services 5% Supplemental Education Services 10% Either Transportation or SES 10% Either Transportation or SES Less if district meets requirements with non-Title I funds Less if district meets requirements with non-Title I funds

District Improvement - Required 10% of Allocation for Professional Development 10% of Allocation for Professional Development Administration Administration Certified Certified Classified Classified

Additional Pre-school Program Pre-school Program Neglected and Delinquent Youth Neglected and Delinquent Youth Comparable Services Comparable Services Set Aside Dependent on Fall Report Set Aside Dependent on Fall Report Average State Per Child X Students Reported Average State Per Child X Students Reported

Questions About… Set Asides

Transferability May transfer up to 50% from: May transfer up to 50% from: Title II-A Title II-A Title II-D Title II-D Title IV-A Title IV-A Title V-A Title V-A District Improvement Status District Improvement Status 30% Transfer 30% Transfer Only to Meet Improvement Activities Only to Meet Improvement Activities

Transferability May transfer more than once per year May transfer more than once per year Carefully considered after adequate planning Carefully considered after adequate planning Consultation with Private Schools Consultation with Private Schools Modify each affected plan Modify each affected plan Establish date of transfer Establish date of transfer Notify ODE 30 days prior to effective date of transfer Notify ODE 30 days prior to effective date of transfer

Carryover What it may indicate… What it may indicate… Did not implement program as intended Did not implement program as intended Did not start program on time Did not start program on time Did not comply with requirements Did not comply with requirements

Carryover What it tells the USDE and Congress… What it tells the USDE and Congress… Did not implement program as intended Did not implement program as intended Did not start program on time Did not start program on time Did not comply with requirements Did not comply with requirements We don’t need the funding We don’t need the funding

Carryover General Rules: General Rules: al/carryoverwaiver.pdf al/carryoverwaiver.pdf al/carryoverwaiver.pdf al/carryoverwaiver.pdf 1. Request form must be turned in 2. Carryover period will not exceed June If approved district will receive SANS with new end date 4. Old funds before new funds

Scenarios - Guidance Are carryover funds included in the current allocation to determine mandatory set asides? No, Calculating set asides is based on the current year allocation only. Fiscal Guidance p. 41

Scenarios - Guidance Are transferred funds included in the current allocation to determine mandatory set asides? Yes, because transferred funds are subject to the rules and requirements to which they are transferred. Fiscal Guidance p. 42

Scenarios - Guidance If an LEA is required to set aside a specific amount of funds for a particular purpose but does not spend all of those funds in that year… If the LEA is required to spend a specific amount of its allocation it must meet the obligation. If carried over, must spend them for the specific purpose the following year. Fiscal Guidance p. 44

Scenarios - Guidance How does carryover apply to equitable services to private school children? If LEA provided equitable services, the carry over would be used along with the current year funds to provide equitable services. Fiscal Guidance p. 46

Questions About… Carryover

Private Schools Participation Title I-A Title I-A Title I-C Title I-C Title II-A Title II-A Title II-D Title II-D Title III Title IV-A Title IV-B Title V-A

Private Schools Required Components Consultation - Assessment Consultation - Assessment Eligible Students Eligible Students Expenditures Expenditures Delivery of Equitable Services Delivery of Equitable Services Complaints Complaints

Private Schools Delivery of Equitable Services Equal amount of funds and amount of services Equal amount of funds and amount of services Services and benefits that are equitable. Services and benefits that are equitable. Addresses and assesses needs Addresses and assesses needs Equal opportunity to participate Equal opportunity to participate

Private Schools Accounting LEA always maintains control and supervision of the funds and inventory LEA always maintains control and supervision of the funds and inventory Use district purchasing and procurement system Use district purchasing and procurement system

Inventory All Purchases With Federal Funds All Purchases With Federal Funds Current List of Inventory at School and District Current List of Inventory at School and District All Items Marked with Fund Source All Items Marked with Fund Source Timely Delivery of Materials Timely Delivery of Materials

Time and Effort If an employee is supported in whole or in part, with Federal funds the following applies: If an employee is supported in whole or in part, with Federal funds the following applies: 1. Single Source – Semi-Annual Certification 2. More Than One Source – Time and Effort OMB A-133 Compliance Supplement B.2

What May Affect Allocations? Census Poverty Census Poverty Foster Count Foster Count Neglected and Delinquent Count Neglected and Delinquent Count Rural Sparcity Rural Sparcity ADM SEA Administration School Improvement Private School Counts

Planning Allocations Title I-ALevel Funding Title I-ALevel Funding Title II-ALevel Funding Title II-ALevel Funding Title II-D50% Reduction Title II-D50% Reduction Title IIILevel * Title IIILevel * Title IV-A Plan on 20+% reduction Title IV-A Plan on 20+% reduction Title V-A50% Reduction Title V-A50% Reduction

Budget Narrative Due Date: September 15, 2006 Due Date: September 15, 2006 Stay Tuned for Training Dates Stay Tuned for Training Dates Anticipated Changes: Anticipated Changes: Electronic Submission Electronic Submission Prefills Prefills Check List Check List

Contact Information Donna Brant Donna Brant Janet Bubl Janet Bubl