1. Changes to the eGrants system 2017
2017 PAFPC Conference

2. Data Entry Wizard Changes

3. Content Data Entry Wizard locking functionality
Addition of 50% High School Rule Qualifier
Addition of 90/10 Parent Involvement Distribution on Reservation of Funds
Title I Non-Public Equitable Services Calculation
Resulting Changes to Reservation of Funds
Resulting Changes to Selection of Schools 4
Resulting Changes to Summary Display Step 5

4. 1. Data Entry Wizard Locking Functionality Change

5. 2. Addition of 50% High School Rule

8. 3. 90/10 Parent Involvement Distribution
New clarifications and options for the parent and family engagement set-aside. Under NCLB, LEAs receiving more than $500,000 of Title I, Part A funds must reserve 1% for parent and family engagement; however, ESSA clarifies an LEA may reserve more than 1% if it chooses. ESSA requires LEAs to allocate at least 90% of the amount they set aside for parent and family engagement to Title I schools, with priority given to high needs schools. This is a change from NCLB, which required LEAs to allocate 95% of the set-aside to schools.

9. Agency/LEA
Test District
Wizard Step
Reservation of Funds 1
Total Funds Transferred From Title IIA and Title IVA $0
Title I Funds Available
$0.00
TITLE I
TITLE IIA
Other
Other Source
Parent Involvement *
(Set Aside Requirements) $0
Distributed Parent Involvement Amount $0 1
New field for tracking of funds
20% School Intervention
Set Aside $0 $0 $0 $0 $0
Homeless
Audit $0
Community Day Programs $0
Indirect Cost $0
District-Wide Professional Development $0
Pupil Transportation $0
Pre-School Programs $0
Program Evaluation $0
Salary and Fringe Benefits Differentials $0
Summer and Intersession Programs $0
State and Federal Liaison $0
Homeless and/or Foster Transportation $0
Homeless and/or Foster Liaison $0
Nonpublic Administration Costs $0
Validation Message: A minimum of 90% (‘.9 * Parent Involvement Set Aside') of Parent Involvement funds must be distributed to schools when the Title I allocation is greater than $500,000.

10. 4. Non-Public Equitable Services Calculation

11. Non-Public Equitable Services Calculation Example
*Note: Allocation value INCLUDES funds transferred into Title I from Title II and Title IV

12. Non-Public Equitable Services Calculation Example
Non-Public Equitable Share is reduced by proportionate share of Parent Involvement and Nonpublic Administration Costs Set Asides only.
Non-Public Per Pupil Amount is easily calculated by dividing the resulting Non-Public Equitable Share Amount by the number of Non-Public students in the Agency/LEA

13. 5. Resulting Changes to Reservation of Funds

14. 1 2 3 4 5 Agency/LEA Test District Wizard Step Reservation of Funds 1
Total Funds Transferred From Title IIA and Title IVA $0
Now includes Title IV 2
Title I Funds Available
$0.00
Will no longer decrease as set asides are entered
TITLE I
TITLE IIA
Other
Other Source
Parent Involvement *
(Set Aside Requirements) $0
Distributed Parent Involvement Amount $0
20% School Intervention
Set Aside $0 $0 $0 $0 $0
Homeless 3
Validation removed due to Non-Public
Equitable Share Calculation
Audit $0
Community Day Programs $0
Indirect Cost $0
District-Wide Professional Development $0
Pupil Transportation $0
Pre-School Programs $0
Program Evaluation $0
Salary and Fringe Benefits Differentials $0
Summer and Intersession Programs $0
State and Federal Liaison $0
Homeless and/or Foster Transportation $0 4
New set aside
Homeless and/or Foster Liaison $0 5
Updated label
Nonpublic Administration Costs $0

15. Back to Grant Application
State and Federal Liaison $0
Homeless and/or Foster Liaison $0
Nonpublic Administration Costs $0 6
TOTAL $0 $0 $0
Removing Totals
Previous
Next
Save
Validate
Back to Grant Application

16. 6. Resulting Changes to Selection of Schools 4

17. 1 2 Agency/LEA Test Agency Wizard Step Selection of Schools 4
Title I Ranking
Use the table to adjust Total Funds allocations for each building and click Recalculate Funds to update the totals. 1
Removing now obsolete columns
Building
Grade Span Grouping
Low Income %
Ranking
Eligibility
Low Income Public Students
Low Income Non-Public Students
Per Pupil Amount
Total Public Funds
Total Non Public Funds
Total Funds
FTE
Total Funds Available
$0.00
= Total Allocation – Neglected Funds + Transfers + Carryover (if redistributed)
Non-Public Equitable Share
$0.00
= Non-Public Equitable Share % * (Total Allocation – Neglected Funds + Transfers)
Non-Public Set Asides
$0.00
= Non-Public Equitable Share % * Parent Involvement + Non-Public Administrative Costs
Public Set Asides
$0.00
= (100% - Non-Public Equitable Share %) * Parent Involvement + Public Set Asides
Public Funds Available
$0.00
= Total Funds Available - Non-Public Equitable Share - Public Set Asides
Amount Distributed
$0.00
= Sum of Total Funds column
Amount Remaining
$0.00
= Public Funds Available – Funds Distributed (on SOS 4 table) 2
Displaying additional values to better demonstrate calculations that are taking place
Previous
Mark Section Complete
Save
Validate
Recalculate Funds

18. 7. Resulting Changes to Summary Display Step 5

19. SOS Summary Display – Step 5
Neglected Entitlement $0.00
Total Public Low Income Funds (Estimated) $259,336.00
Total Non-Public Low Income Funds (Estimated) $0.00
Total Public Share of Parent Involvement Set Asides $0.00
Total Non-Public Share of Parent Involvement Set Asides $0.00
Non-Public Per Pupil Amount $0.00 1
New value for informational purposes
NEW
= (100% - Non-Public Equitable Share %) * Parent Involvement Set Asides 2
Existing value with calculation change
UPDATE
= Non-Public Equitable Share % * Parent Involvement Set Asides 3
New value for informational purposes
NEW
= Total Non-Public Low Income Funds / No. of Served Non-Public Low Income students 4
Removed “Total Non-Public Share of Summer School Set Asides 5
Removed “Total Non-Public Share of Professional Development Set Asides

20. eGrants Demo of Narrative Changes

21. Signing and Submitting an Application

22. Pending Authorized Signoff

23. Agreement Acknowledgement

24. Completed Authorized Signoff

25. Back to Grant Application Detail

26. Click Submit or Resubmit

27. Status and Workflow Step

28. Printing – Grant Agreements, Letters, Appendices

29. When application is fully approved (“Completed”)
Reporting
When application is fully approved (“Completed”)

30. When application is fully approved (“Completed”)
Final Reporting
When application is fully approved (“Completed”)

31. Printing in Sub-Projects
When application is In Process or Under Review

32. Reporting (within a subproject)

33. Printing Appendix B

34. Resources
Additional help in the data wizard, budgets, carryover section
Contact your Fiscal Technician in DFP
Additional help in completing application
Contact your Regional Coordinator in DFP
Assistance with eGrant system operations – errors, bug fixes, etc.
eGrants help desk: