Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-1 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail.

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Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-1 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Word 2002 MERGING DOCUMENTS UNIT 3: CUSTOMIZING DOCUMENTS AND ADDING VISUAL APPEAL

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-2 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Performance Objectives Use the Mail Merge Wizard to create letters, envelopes, labels, and a directory Create custom fields for a merge Edit main documents and data source documents Input text during a merge

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-3 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Mail Merge Concepts Merge takes two documents main document - contains standard information letters envelopes labels directories messages faxes data source - contains variable information records - all the information for one unit fields - type of information name, address, phone, etc.

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-4 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Mail Merge Wizard guides you through the merge process

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-5 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Step 1 identify the type of document you are creating

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-6 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Step 2 select starting document

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-7 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Step 3 select recipients select file enter information - saves as a database file or

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-8 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Step 4 helps to prepare main document

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-9 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Step 5 preview the merged documents

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Step 6 complete the merge save new document in normal manner

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Preparing Envelopes

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Preparing Envelopes click Step 5  preview Step 6  complete

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Preparing Labels similar to creating envelopes select label options labels are arranged

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Preparing Directories

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Creating Custom Fields

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Editing Main Document edit in the normal manner Data Source use Mail Merge Wizard or use Mail Merge Toolbar

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Editing Using Mail Merge Wizard Step 3 Edit recipient list make the necessary edits to the fields

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Editing Using Mail Merge Toolbar Main document setup Open Data Source Mail Merge Recipients Insert Address Block Insert Greeting Line Insert Merge Fields Insert Word Field View Merged Data Highlight Merge Fields Match Fields Propagate Labels First Record Previous Record Go to Record Next Record Last Record Find Entry Check for Errors Merge to New Document Merge to Printer Merge to Merge to Fax

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Inputting Text During a Merge position insertion point dialog box appears during Merge key information here

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Commands Review How do you begin the Mail Merge Wizard?

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Commands Review How do you display the Mail Merge toolbar?

Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Coming Next Creating and Formatting Tables