Financial Rep Meeting February 17, 2014

SPONSORED RESEARCH ADMINISTRATION ROBERTA MCMANUS JULIE WAMMACK 2

Office of Management & Budget (OMB) Uniform Guidance

OMB Uniform Guidance AKA “Super Circular” Council on Financial Assistance Reform (COFAR) ◦ Agency CFOs eventually took over effort ◦ Council on Governmental Relations (COGR) partner 2 year process – commenced 2012 ◦ Initial comments submitted April 2012 ◦ Proposed guidance issued February 2013 ◦ Comments submitted in May 2013 ◦ Final guidance issued December 19, 2013 Objectives ◦ Streamline requirements ◦ Focus on effectiveness Combines 8 OMB Circulars, for FSU: ◦ A-21 Cost Principles ◦ A-110 Administrative Requirements ◦ A-133 Audit Requirements 4

Super Circular Effective Date December 26, 2014 Applies to new awards and incremental funds awarded after December 26, 2014 Audit requirements effective for fiscal years commencing after December 26, 2014 ◦ For FSU = FY

Super Circular Structure Part A – Acronyms and Definitions Part B – General Provisions Part C – Pre-Federal Award Requirements ◦ Formerly A-110 Subpart B Part D – Post Federal Award Requirements ◦ Formerly A-110 Subpart C Part E – Cost Principles ◦ Formerly A-21 Part F – Audit Requirements ◦ Formerly A-133 6

SRA Management Team Plan Review Super Circular Guidance ◦ Jan – Mar 2014 ◦ Council on Governmental Relations (COGR) assessments ◦ COFAR trainings Compare guidance to and update SR Policies/Procedures as appropriate ◦ Mar – Sep 2014 Notice to campus ◦ General communications  Mar – Dec 2014 ◦ Guidance for proposal submissions  May – Jun 2013 Training ◦ CReATE ◦ SRA Certificate Series updated with new information ◦ Timing: Oct – Dec

Resources Council on Financial Assistance Reform (COFAR) ◦ ◦ Link to Super Circular ◦ Crosswalks – Old to New ◦ January 27, 2014 training  Videos  Power Points  Mailing list  FAQs (future posting) SRA Listserv ◦ Sign up to ensure you receive communications ◦ Subscribe at: 8

National Science Foundation Proposal and Awards Policy & Procedure Guide (NSF P&P) Updates

NSF P&P Changes NSF website at ide/nsf14001/nsf14_1.pdf ide/nsf14001/nsf14_1.pdf Effective February 24, 2014 Part I - Grant Proposal Guide (GPG) Part II – Award & Administration Guide (AAG) 10

NSF Changes - GPG Submission requirements ◦ FastLane ◦ Grants.gov SAM – System for Award Management ◦ Replaces Central Contractor Registration (CCR) ◦ NSF system of record for organizational financial information effective October 1, 2014 PI will select collaborative or not and the type of proposal Certifications: ◦ Additional info regarding conflict of interest – must be disclosed through Notifications & Requests Module in FastLane Provides a list of required sections for a full proposal to be submitted via FastLane 11

NSF Changes - GPG Project Summary ◦ If special characters are used then submit a pdf that has headings for overview, intellectual merit, and broader impacts Results from Prior NSF Support ◦ Must include intellectual merit and broader impacts in separate sections ◦ PI or Co-PI need only include in this section one award previously received that most closely related to the proposal Unfunded Collaborations ◦ Individuals not included in the budget  Describe in the Facilities, Equipment and Other Resources section Biographical Sketches ◦ Include more than specification – returned without review! 12

Budget Development o Participant support costs – No F&A o Guidance on allowability of visa costs Short-term visa costs MAY be allowable Conferences, Symposia, Workshops o Need to plan for child care and other types of family care at the conference site to allow individuals with family care responsibilities to attend 13 NSF Changes - GPG

Guidance for long-term absence of the PI/Co-PI when working for NSF as o Intergovernmental Personnel Act Employee (IPA) o Visiting Scientist, Engineer or Educator (VSEE) Annual and Final Reports o Reports are not cumulative – most recent budget period o Submit via Research.gov Award Cash Management Service (ACM$) o Acknowledges implementation of ACM$ o Federal Financial Reporting no longer required o Awardees must certify that all disbursements have been made or will be made within 3 days of receipt when requesting payment o Financially closed three months after award expiration o Final expenditures pulled from ACM$ If changes by $1 or more – adjustment to Financially Closed Award must be submitted o Based on final payment amounts the final unobligated amount will be deobligated from award amount 14 NSF Changes - GPG

Post-Expiration Costs o Costs incurred on or before expiration date allowable o Purchases at the end of the award not allowable Must be able to demonstrate benefit to the award scope – expect more questions! Must be able to demonstrate benefit to the award scope – expect more questions! Allowability of Costs o Participant Support costs may include fellowships, scholarships, other forms of student aid o Rental costs of facilities owned by the awardee limited to actual cost of ownership o Awardee’s ultimate responsibility to ensure that all project costs meet all requirements (cost principles, award document, terms & conditions, etc.) o Consultant costs should be fully disclosed and explained in budget justification o Relocation costs that were not included in the proposal budget, must be fully documents in accordance with awardee’s policies and procedures Visa costs allowable when short-term and individual essential for project Visa costs allowable when short-term and individual essential for project Environmental Compliance o Prior to making the award, NSF may ask for environmental impacts from project o If environmental event occurs or comes to light during project – Stop work and notify NSF Stop work and notify NSF 15 NSF Changes - GPG

SRA Contacts Roberta McManus Director Julie Wammack Assistant Director 16