10/27/2015©2009, Three Canoes1 OSP 2.6 Demo Sean Keesler & Janice Smith Three Canoes June 23, 2009

10/27/2015©2009, Three Canoes2 Three Canoes Mission We want institutions to become self-sufficient in using Sakai and the Open Source Portfolio (OSP) for teaching, learning, and assessment We offer on-site and virtual services for assessment planning, ePortfolio design, OSP customization, and documentation and training for institutional use of Sakai We are fellow educators with years of experience working with higher ed and K-12 institutions We have been a part of the Sakai and OSP communities since their inception More on Three Canoes at

10/27/2015©2009, Three Canoes3 OSP 2.6 Improvements

10/27/2015©2009, Three Canoes4 Matrices / Wizards - I SAK Ability to edit and delete reflection, feedback and evaluation forms –Feedback – add/edit/delete even after complete –Evaluations - edit/delete, but after complete –Reflections - delete prior to submitting SAK Ability to control allowed general and item-specific feedback (0, 1, many) in Matrices and Wizards SAK Group awareness and filtering in Wizards tool SAK – Ability to change Matrix name after publication

10/27/2015©2009, Three Canoes5 Matrices / Wizards - II SAK and Ability to apply a style to the overall Matrix as well as its cells and override some inline styling SAK Ability for learners to review their own submitted materials more easily within a cell SAK Adding contextual cues to audience selection pages To be included in future releases: SAK Adding contextual cues to guidance pages SAK Option to expose Wizards while creating them

10/27/2015©2009, Three Canoes6 Evaluations SAK Aggregation of Evaluations across sites –Submitted evaluations available in My Workspace –Uses permissions from site of submitted evaluation

10/27/2015©2009, Three Canoes7 Portfolios SAK Redesign of portfolio user experience with significant changes in creating, adding content to, and sharing portfolios. SAK Including inviter's address in portfolio sharing notifications SAK Optional limit for number of users in a given role to be displayed on each screen for choices in portfolio sharing SAK and SAK – Improve efficiency of form handling in portfolio creation

10/27/2015©2009, Three Canoes8 Questions and Answers The remainder of these slides provide questions and answers from the discussion that followed the demo, organized according to these topics. Sakai Versioning OSP Data Structure Resources OSP Workflows Wizards Portfolios Portfolio Content Portfolio Templates Sharing Portfolios Plagiarism Portfolio Comments

10/27/2015©2009, Three Canoes9 Sakai Versioning David R: Does anyone have any know when Sakai 2.6 is scheduled to be released? Last thing I heard was early June? Three Canoes Answer: Sakai 2.6 will be released when it is fully ready. The projected release date is currently sometime in July Marc, Virginia Tech: Do the OSP 2.6 changes apply to preexisting projects (from 2.5.x, e.g.) or only new ones or do they need rebuilding? Three Canoes Answer: The 2.6 changes apply to existing OSP implementations when the instance is upgraded to the new version of Sakai. However, the new UX for creating and sharing portfolios is most useful if your portfolio template includes form data as one type of input. If instead, users create portfolios from a completed matrix, then the matrix supplies the form instances to the portfolio, eliminating the option for users to create form instances on the fly.

10/27/2015©2009, Three Canoes10 OSP Data Structure Resources Mike Ozornin: Is there any preconfigured portfolio demo site, where people that are going to use OSP can view examples? Three Canoes Answer: rSmart has a Portfolio Showcase that is included with their release of the rSmart CLE and can be accessed via the Project: Portfolio page on Sakai Confluence at +Portfolio. There are web pages on the showcase that explain several archetypes and data structures to download and experiment with. +Portfolio Janet de Vry: Do any wizards come with 2.6? Three Canoes Answer: Data structures are available in the OSP Library for you to download and install in your instance. The OSP Library can be located via However, the site is temporarily down. The site will be repaired soon and the link to it will be posted at serensoft: You might also look at for OSP-related resources.

10/27/2015©2009, Three Canoes11 OSP Workflows Scott Mahler: Is there a way to accommodate a 'learning plan' or 'plan of study' within OSP? Three Canoes Answer: Yes, OSP workflows can be designed to support any number of educational processes. This is one case where consulting with experienced implementers of OSP would be most beneficial. Michael Hurley: Can a portfolio be associated with a specific course or project? We'd be like to be able to share a portfolio with an entire course. Three Canoes Answer: Yes, you control this by creating a portfolio site for the group you want to go through the process (course, project, etc.) and adding the participants as members of the site.

10/27/2015©2009, Three Canoes12 Wizards Brian Dashew (Marist): Do you apply wizards to specific cells within a matrix? Three Canoes Answer: Matrices are a type of wizard. When you set up a workflow you choose either a matrix or a wizard - the two do not interact. However, A cell in a matrix is really the same thing as a page in a wizard, even though one cannot substituted for the other and the two cannot interact with each other.

10/27/2015©2009, Three Canoes13 Portfolios Janet de Vry: Is the term portfolio being used for what used to be called presentation portfolios? Three Canoes Answer: In earlier versions of Sakai/OSP, what are now called portfolios were called presentations. The term portfolio in Sakai/OSP can refer to the user’s entire collection of artifacts or to a subset of artifacts shared with another. Janet de Vry: How many different portfolios can you have? Three Canoes Answer: There is no limit to the number of portfolios a user can create from any particular portfolio template.

10/27/2015©2009, Three Canoes14 Portfolio Content Michael Hurley: Does all of the content in the portfolio have to come from my resources? Or, could it live someplace else on the web? Three Canoes Answer: A portfolio template or a rich text editor within a portfolio form or portfolio layout can facilitate hyperlinking or linking to external URLs. Portfolios can also be created from completed matrices, wizards, and assignment data.

10/27/2015©2009, Three Canoes15 Portfolio Templates Christian Aziz (Rutgers): For users to create a second form instance of the same from type, do you have to update the XSL instructions in the portfolio template? Three Canoes Answer: For users to be able to include more than one instance of a form type in a portfolio, Step 3 of in creating the portfolio template in Sakai has to allow multiple form instances of the form type and the XSL file for the portfolio template must also reflect that choice of content. Brian Dashew (Marist): Is there a way to limit which forms you have access to pick from at each drop down? Three Canoes Answer: In Step 3 of the portfolio template building process, the site organizer selects which forms in the site will be available for users to include in their portfolios. Only content chosen in this step and reflected in the XSL for the portfolio template will appear in the drop down list for user selection.

10/27/2015©2009, Three Canoes16 Sharing Portfolios Mike Ozornin: If I want to create a tutors' portfolio list, should I create a site, add the tutors as participants in the site and ask them to fill out portfolios? After that, will guests (if I give them permissions) be able to view the portfolios? Three Canoes Answer: This scenario is accurate except that the viewing of portfolios is currently controlled by the owner of the portfolio. You can, however, instruct the tutors in the portfolio site to share their portfolios with a specific role (such as evaluator) in the site. Mike Ozornin: Can I add «.auth» role (for all registered users) to the portfolio sharing list? Three Canoes Answer: Yes, you can add roles to portfolios sites via the site template. Adding this role and asking users to select the role to share their portfolios with would allow all users in the site to view all portfolios. Gregg Alpert: Is there any way to control the content of the invitation s? Three Canoes Answer: Participants in a site can add a personal message to an invitation to view a portfolio, but changing the overall process would require additional coding.

10/27/2015©2009, Three Canoes17 Plagiarism Fiona Chrystall: Has anyone figured out a way to determine authorship of resources/docs uploaded to a portfolio? Three Canoes Answer: Some institutions use in tandem with Sakai to search out plagiarism. See the Sakai Confluence page on using turnitin.com with assignments at on?focusedCommentId= #comment The Resources tool also has two useful features that can help users document the origin and copyright status of their artifacts via “Edit Details.” on?focusedCommentId= #comment

10/27/2015©2009, Three Canoes18 Portfolio Comments Gregg Alpert: Can the portfolio owner limit/control the comments (e.g., can I keep comments from being shared with others)? Three Canoes Answer: Yes, you can make someone else’s comments on your portfolio public or private. Salwa Khan-Texas State: Can you delete comments? Three Canoes Answer: Any comment writer can delete his/her own comments at any time and, after posting the comment, can make it private or shared with the owner of the portfolio. When others comment on your portfolio and share those comments with you, you can make those comments public to anyone or private to only you and the writer of the comment. You can stop new comments from coming in by removing the option for others to add comments to a particular portfolio, but you cannot delete existing comments on your portfolio unless they are your own.