HR Action Request The Ohio State University OSU Extension.

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Presentation transcript:

HR Action Request The Ohio State University OSU Extension

Financials Human Resources The Ohio State University OSU Extension ? Which system is the greater fraud risk?

Audit concerns Simplification Approval documentation The Ohio State University OSU Extension Why?

The Ohio State University OSU Extension Process Supervisor/ Initiator submits request Approver(s) review/request more information/add another approval level Approved request sent to Service Center for action Benefits: Ease of use Transparency Automatic records retention University-wide Custom application

The Ohio State University OSU Extension Demonstration – Hire Scenario: Position description was written and approved. Position was posted. Applications were reviewed. Candidates were interviewed. Candidate was selected, offer letter was sent. Candidate returned signed offer letter accepting. Unit lead is now ready to enter an HRA to hire the selected candidate. Documents needed: Signed and accepted offer letter

The Ohio State University OSU Extension Demonstration – Change Hours Worked Scenario: An employee that reports to you asked to change their hours from 40 to 30. You agree and need to gather the appropriate approvals required for HR action. Documents needed: Signed letter from employee making request to change hours worked.

The Ohio State University OSU Extension Demonstration – Change Funding Source Scenario: County commissioner funds are running low. Unit has cost recovery funds available. 40% of office associate will now be paid from the cost recovery fund. Documents needed: None.

3. Service Center Review / Action Service center reviews the request and may contact the requestor if more information is needed Service center determines what action to take and executes the transaction; request is marked complete in HRA Requestor can check status of request at any time

The Ohio State University OSU Extension Key Points Simplicity Less forms Electronic approval Happy auditors

The Ohio State University OSU Extension HRA Website

The Ohio State University OSU Extension Questions?