with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 9 Creating a Worksheet and Charting Data

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall2 Objectives Create, Save, and Navigate in an Excel Workbook Enter and Edit Data in a Worksheet Construct and Copy Formulas, Use the Sum Function, and Edit Cells Format Data, Cells, and Worksheets

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall3 Objectives Chart Data Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel Design a Worksheet

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall4 Objectives Construct Formulas for Mathematical Operations Format Percentages and Move Formulas Create a Pie Chart and a Chart Sheet Use the Excel Help System

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall5 Create, Save, and Navigate an Excel Workbook A workbook contains one or more pages called worksheets. –A worksheet is a grid of vertical columns and horizontal rows. –The intersection of a column and a row is called a cell. A worksheet is always stored in a workbook.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall6 Create, Save, and Navigate an Excel Workbook

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall7 Create, Save, and Navigate an Excel Workbook

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall8 Enter and Edit Data in a Worksheet Cell content can be one of two things: –A value, which can be numbers, text, dates, or times of day typed into a cell –A formula, which is an equation that performs mathematical calculations on values in the worksheet Cell contents can be edited or cleared. –Changes will propagate to formulas that used those cells

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall9 Enter and Edit Data in a Worksheet

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall10 Enter and Edit Data in a Worksheet AutoComplete speeds typing by completing entries in a cell, if the first few characters match an existing entry in the column. Auto Fill generates a series of values into adjacent cells, based on the value of the other cells—use lower right corner of cell AutoCorrect automatically corrects and formats some text as it is typed.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall11 Enter and Edit Data in a Worksheet

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall12 Construct and Copy Formulas, Use the Sum Function, and Edit Cells Excel automatically recalculates formulas, when changes are made. Excel provides prewritten formulas called functions, which perform calculations. –Example: Maximum, Minimum, Average, Sum… –Categorized into: Math, Financial, Statistical …

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall13 Construct and Copy Formulas, Use the Sum Function, and Edit Cells

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall14 Format Data, Cells, and Worksheets

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall15 Format Data, Cells, and Worksheets

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall16 Format Data, Cells, and Worksheets

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall17 Chart Data A chart creates a visual representation of the data. Common chart types include: –Column –Pie –Line

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall18 Chart Data

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall19 Chart Data

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall20 Chart Data Each cell is a data point. –Each data point is shown in the chart by a data marker: A data marker can be a column, bar, area, dot, pie slice, or other symbol. –Related data points form a data series. For example, a data series for January, February, and March.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall21 Chart Data

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall22 Chart Data

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall23 Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel Page Layout View prepares your data for printing. –Rulers measure data, set margins, hide or display row and column headings, and change the page orientation. –Headers or footers print at the top (header) or bottom (footer) of every page of a worksheet. Page Layout View shows you how the data and/or chart will appear when printed.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall24 Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall25 Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall26 Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall27 Design a Worksheet Good design techniques can be instrumental in making your worksheet useful. To be most effective: –Use rows rather than columns for the most abundant data. –Consider how it will appear on flat paper. –Arrange the data so that it is easily charted.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall28 Construct Formulas for Mathematical Operations Operator SymbolOperation +Addition -Subtraction *Multiplication /Division %Percent ^Exponentiation

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall29 Relative cell references: –refer to cells by their position in relation to the cell containing the formula –adjust when a formula is copied Absolute cell references: –refer to cells by their fixed position in the worksheet –make no adjustments Construct Formulas for Mathematical Operations

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall30 Format Percentages and Move Formulas

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall31 Create a Pie Chart and a Chart Sheet

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall32 Use the Excel Help System The Help system provides information about Excel’s features. The Help system displays step-by- step instructions for performing many tasks.

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall33 Covered Objectives Create, Save, and Navigate in an Excel Workbook Enter and Edit Data in a Worksheet Construct and Copy Formulas, Use the Sum Function, and Edit Cells Format Data, Cells, and Worksheets

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall34 Covered Objectives Close and Reopen a Workbook Chart Data Use Page Layout View, Prepare a Worksheet for Printing, and Close Excel Design a Worksheet

with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall35 Covered Objectives Construct Formulas for Mathematical Operations Format Percentages and Move Formulas Create a Pie Chart and a Chart Sheet Use the Excel Help System