Information Management Chapter 12

Learning Objectives Describe the purpose of data collection and reporting. Identify the data that should be collected within the organization. Identify the data that should be collected for outside organizations. Describe the purpose and process for publishing an internal health and safety report. Describe the use of the Internet as a health and safety information source.

Case Review

Introduction Data must be retrievable in a format that is compatible with its intended use 4

Purpose of Data Collection and Reporting May be required by law Analysis and evaluation Protect the organization and the members legally Predicting increases or decreases in premiums which will have future budget impacts *Medical related data and information is considered confidential* 5

Internal Data Collection Health and safety data that is generated from and used within the organization. –Injury reports –Accident reports –Individual medical histories –Drug-free workplace test results –Reports dealing with an employee killed in the line of duty –Exposure records Use standardized forms Meet local, state, and federal laws and requirements 6

Example Standardized Form Refer to page 206 in text

Example Accident/Injury Form Refer to page 207 in text

External Data Collection Information that is to be used by another agency outside of the organization Information required for external agencies may or may not be the same as that needed within the organization –Workers’ Compensation –Occupational Safety and Health Administration –National Fire Protection Association –United States Fire Administration –International Association of Firefighters –National Institute for Occupational Safety and Health 9

Publishing the Health and Safety Report Distributed throughout the organization Include –General state of organization in terms of safety and health –Accomplishments, improvements, benchmarks –Goals and objectives for next reporting period –Data analysis with comparison to national averages and similar departments –Summary of compliance with regulations and standards 10

Accessing Health and Safety Information Using the Internet and user groups Search engines Safety and health web sites Emergency service web sites Regulatory agency web sites 11

Summary Data should be collected and organized and used for valuable feedback Information should be used to make an annual report Using computers and the Internet can help communicate and access information faster and more easily 12