University of South Florida Implementing Version 7.0: Lessons Learned from an Academic Perspective.

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Presentation transcript:

University of South Florida Implementing Version 7.0: Lessons Learned from an Academic Perspective

University of South Florida OVERVIEW n University Statistics n PeopleSoft Operation n Implementation Approach n Critique of Decisions n Questions & Answers

University of South Florida WHO WE ARE n Largest Metro University in Southeast n 35,500 Full & Part Time Students n 9,000 Full & Part Time Employees n Research Level I University n 850,000,000 Operating Budget

University of South Florida ACADEMIC PROFILE n 4 Campuses n 12 Academic Colleges n Medical School n Cancer Research Center/Hospital n National Research Institutes in Mental Health and Oceanography

University of South Florida ACADEMIC PROFILE (continued) n 3 Semesters: Fall, Spring, Summer n 182 Approved Degree Programs n 3 Pay Plans: Faculty, A&P, USPS n 3 Unions n Separate systems: HR, Financials, Student Administration

University of South Florida PEOPLESOFT OPERATION n Application: Version 7.02 n People Tools: 7.06 n Platform: Sun Solaris n Database: Oracle 8i n No Implementation Partner n Go Live Date: 04/30/99

University of South Florida PEOPLESOFT OPERATION 2002 n Application: Version 8.1 n People Tools: 8.12 n Platform: Sun Solaris n Database: Oracle 8i n Web Server: Apache n Browser: Internet Explorer n Projected Go Live Date: Spring, 2002

University of South Florida

PLAN:GEMS n Establish Organizational Structure n Training: CIT/Functional/Technical/Help Desk n Install Software n Perform Fit/Gap Analysis n Test Prototypes n Convert Data n Develop Interfaces n Security n Train End Users n Unit/System Parallel Testing n Implement

University of South Florida CRITIQUE: n Structure Released Time Limitations Insufficient Flexible Dollars Decision Lag Time

University of South Florida n Software Installation Supporting Multiple Instances Dedicated Computer Lab Space IT Involvement on Functional Team n Fit/Gap Analysis & Testing Prototypes Use Real Data Involve End-Users

University of South Florida n Converting Data Garbage is Garbage Dollars vs. Time n End - User Training When to Begin Who to Train n Implementation Chosing the Best Time

University of South Florida

QUESTIONS ? USF GEMS Web Site Addresses: