1 FIMS Population Queries FIMS/Real Estate Workshop Memphis, TN June 3, 2009 Gayle Smith Mike Kohut Energy Enterprise Solutions

2 FIMS Population Queries Background –Population queries were originally introduced to FIMS in FY2002 as part of an initiative to fully populate the data in FIMS by the end of FY2002 –In FY2005, population queries were developed to verify that the data elements being reported to the Federal Real Property Profile (FRPP) were likewise fully populated

3 FIMS Population Queries Background –The population queries were developed in Microsoft Access databases –Using Microsoft Access requires: The installation of the Oracle 9i client software on the end user’s computer Modifications to the HQ firewall for some sites Downloading new Access databases from the FIMS website every 90 days because of mandated password changes

4 FIMS Population Queries What are the Population Queries? –Reports that calculate the percentage of population for a specific FIMS data field, such as Usage Code –A second report, titled the Exception Rpt, can be generated for a site to identify the individual FIMS records by Property ID that are missing data for a specific data field

5 FIMS Population Queries What do they look like? –Every one should be very familiar with the Deferred Maintenance population report that is sent out as the deadline approaches for the fiscal year end reporting requirement This report is sent out daily as the deadline approaches

6 FIMS Percentage of Population Report

7 FIMS Exception Report

8 Population Queries Timeline FY2002 FY2005 FY2009 Population Queries FRPC Population Queries FIMS Population Queries Tool

9 FIMS Population Queries Tool Released on May 21, 2009 Built into the FIMS application – no special installation/access requirements Built into the FIMS application – no special installation/access requirements Provides the same reports as the Microsoft Access FPRC Population Queries database Provides the same reports as the Microsoft Access FPRC Population Queries database Generates the FRPC Population and/or Exception reports Generates the FRPC Population and/or Exception reports

10 FIMS Population Queries Tool DEMONSTRATION

11 FIMS Population Queries Tool Found in FIMS under the Administration menu, Pop Query sub- menu Site(s) selection is made from a picklist Select one of the following buttons to generate the report: –Population % –Exception Rpts

12 FIMS Population Queries Tool There are multiple sheets to both the Population % report and the Exception Rpts report –The first sheet provides a summary of the remaining detailed report sheets –Each detailed report sheet reflects different FIMS data fields

13 FIMS Population Queries Tool Next step –Add the remaining FIMS population queries that were originally released in FY2002 to the FIMS tool –These are the Critical 22 queries Quarter 2 queries Quarter 3 queries Quarter 4 queries

14 Questions/Comments ?