Managing access to e-journals - Paul Cunnea, Napier University Learning Information Services Managing access to e-journals: the cataloguer`s perspective Libraries in the digital age Dubrovnik May 23-27, 2001 Paul Cunnea

Managing access to e-journals - Paul Cunnea, Napier University Learning Information Services Practicalities and issues n Standards & definitions n Control no. confusion n Print v. electronic titles n Multiple records v. single records n Access restrictions n Acquisition, licencing & collection development n Future developments

Print & e-titles what’s the difference n Print titles: u Search, Discover, Locate, & Access u (check-in, claim, subscription, circulation) n E-titles u Search & Discover u (Subscription (& claims?)) n Discovery = Access u multiple users, remote use, no shelves, added value services, e.g. searching, hyperlinking n Hybrid/Virtual Library!

Managing access to e-journals - Paul Cunnea, Napier University Learning Information Services Cataloguing practicalities n Standards don’t change! n Catalogue the e-title (ISBD (S) & (ER)) n 230 tag - Electronic journal (ISBD(ER)) n 337 tag - System requirements:... n 338? tag - Mode of access: World Wide Web n 856 tag - $u URL, dynamic libraries! n 856 tag - $g URN, persistent dynamism! n 300 tag - Copious notes

Managing access to e-journals - Paul Cunnea, Napier University Learning Information Services Copious notes explained n Granularity/relationship notes n Restrictions on access, licence requirements n Passwords required, sources of information n Examples: u 300 tag - Part of: ScienceDirect u 310/11 tag - Restrictions on access: Requires IP recognition or ATHENS authentication u 309 tag - Local restrictions on access: Login & password required, details from Issue desk n But are notes enough? Analytics & Linkage? Related URLs?

Cataloguing issues - ISSNs n ISSNs & e-ISSNs n Publishers & the ISSN Centre n 011 tag - use only e-specific ISSN u Record print ISSN? u 451/452 tag - ed. in same/different medium u Why important? n Unique identifier & z39.50 cross-searching & cross-referencing services

Managing access to e-journals - Paul Cunnea, Napier University Learning Information Services Some more cataloguing issues n Publication details & dates n Designation - coverage n Frequency n Copy summary information - e-journals aren’t ‘received’ n Item level data - holdings records? n Identify the e-collection

Managing access to e-journals - Paul Cunnea, Napier University Learning Information Services Muliple versions, multiple urls, n Print versus e-titles u link from print title? n Multiple access routes u e.g. ScienceDirect, IngentaJournals, & ABI Inform u Mirror sites, HTML/PDF/RealPage/Dos versions u Multiple records for multiple versions... u … or single records with related urls... u … or preferred route?

Discovery IS Access, but... n Eligibility & licence requirements... n … leads to restrictions on access u IP address/Domain name recognition u Passwords u Authentication services & systems n Remote users? Seamless access? n Cataloguing aspects n Access administration

Further implications n Selection & identification u definition, scope, flexibility (& imagination?) n Collection development n Archiving (337 tag!) n Registration, licences, access management, password administration, subscription! n Maintenance u content u url validity & accuracy

The future... n Traditional models will remain n New models will/have develop(ed) n e-world is dynamic - no neat edges u granular relationships (company website & annual report) n Cotinuing resources = The Web (almost) n Dangers of over-categorisation n Standards are flexible & developing n Put the standards to work!