Site License Advisory Team Mar. 30, 2012 meeting

Agenda 1.Apple Volume Purchase Plan 2.Adobe CLP Renewal 3.Acrobat Enterprise License Agreement 4.Microsoft Renewal 5.Microsoft CoreCAL Server Licenses 6.Microsoft SQL Price Change 7.DLP RFP 8.SPSS Renewal 9.Anti-Malware

Apple Volume Purchase Plan iOS Apps available for bulk purchase (20+) WiredOut is the sole Program Facilitator –Contact WiredOut to use the program –Discussing non-bulk purchases

Adobe Acrobat CLP WiredOut is the renewal vendor of choice for compliance and pricing purposes You must renew maintenance on products within the next 90 days The new agreement allows for an ELA for Acrobat (step 1), and includes click- through language: you may now update Adobe Flash Player!

Adobe Acrobat ELA Students were not included in the original order. Pricing is based on FTE, and will match your Microsoft Assessment numbers for FY13 Distribution expected to be on OSU SLS Expected availability: Early next month (hopefully next week) “Upgrades” from Acrobat permitted Discussion with some departments regarding departmental ELA’s for broader collections

Microsoft Renewal: 6/30/13 Current Campus Agreement and EES expire on 6/30/2013. Our agreement is an IUC contract IUC CIO’s have requested a more strategic contract with Microsoft –Better communication –Better virtualization solutions (VDI/VDA) –Removal of programs is negatively impacting us

Particular issues Removal of Student Select 4/1/12 –Replaced with Office University, and no Windows upgrades –Reduction of revenue for schools –Separation of “staff” from eligibility Only faculty and students are eligible for Personal Use Virtualization doesn’t satisfy anyone Schools hear about new programs late in the game, sometimes through public announcements

Microsoft CoreCAL Servers Enrollment for Education Systems (EES) agreement –Ohio State is likely to renew for 1-year The IUC CIO’s are interested in additional negotiation –Current MS CA is up on June 30, 2013 Timeline: –Pending PO (hopefully today)

Microsoft CoreCAL Server Site License Includes: –Windows servers (including HPC), and Windows External Connector (not RDS external connector!) –Sharepoint servers, including Sharepoint Server for Internet Sites –Exchange servers and Exchange Standard External Connector –Lync servers and Lync Standard External Connector –Systems Center Config Manager server and server MLs

Microsoft SQL Server price increase With the release of SQL Server 2012, Microsoft is increasing the cost of all SQL Server licenses SQL is not included in the CoreCAL servers Prices increase on April 1, 2012: get your quote and put an order in today if you have a large SQL project

OCIO DLP RFP OCIO Security has selected Symantec as our solution –Questions about data in use, Mac support, iOS support, and other key issues led to a re- bid and clarification of the requirements

SPSS Renewal or Retirement OCIO Site Licensing and OSU Purchasing are in discussions with SPSS –Final pricing has been received –Avoids increases over last year (typically 10%) –Provides four options for pricing –12-month cost will be roughly equivalent for departments (last agreement was 18 months, so expect to see a change in price)

Anti-Malware Current McAfee agreement expires on Sept. 30, 2012 –OCIO Site Licensing has negotiated lower pricing with McAfee, for a better product –OSU MedCenter has agreed to fund 1 year for the university; Site Licensing will still maintain the license: new projected expiration: Sept. 30, 2013 Total Savings: $70,000 university-wide Additional options are available –Forefront and Microsoft Security Essentials Student/Home version of Windows McAfee will be retired, replaced with MSE

Questions/Comments

SLS Request Fulfillment OCIO Site Licensing has hired consultants to improve the workflow of the download site. Key improvements sought include: –Automation of the checkout process –Elimination of paper agreements –Increased access to packages via download –Improved security –Ability to turn on downloads for specific users if necessary –Ability to view distribution records –Ability to tie software to a department –Large file download and distribution