11/13/07 J. MooneCenter for Professional Development1 Office 2007 Changes At First Glance.

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Presentation transcript:

11/13/07 J. MooneCenter for Professional Development1 Office 2007 Changes At First Glance

11/13/07 J. MooneCenter for Professional Development2  When you first open Word 2007, Excel 2007, PowerPoint 2007, and Access 2007, you'll see a lot that's familiar, such as your Word document or Excel worksheet. But you'll also notice a new look at the top of the window.  The old look with menus and toolbars has been replaced by the Ribbon at the top of the window. The Ribbon contains tabs that you click to get to the commands you already know how to use. And once you learn how to use the Ribbon in one program, you'll find it easy to use in other programs.  The Microsoft Office Button image is new. This button takes the place of the File menu in several Office programs.  New keyboard shortcuts.  New file formats for Word, Excel, PowerPoint, and Access  The ability to save as a PDF document What are some of the new features?

11/13/07 J. MooneCenter for Professional Development3 The Ribbon 1.Tabs. There are six of them across the top. Each represents an activity area. 2.Groups. Each tab has several groups that show related items together. 3.Commands. A command can be anything from a button, a drop-down list, or a box to enter information. The Ribbon has three basic components:

11/13/07 J. MooneCenter for Professional Development4 The Microsoft Office Button The Microsoft Office Button replaces the File menu in several previous versions of Office. Button name changes to the Program you’re using.  Click the Microsoft Office Button in the upper-left corner of the program window to get the same basic commands as before to open, save, save as, and print your documents.  Click the Options command button (name changes to the program you’re using) at the bottom of the menu and you'll also find the program settings that control things like your preferences for correcting spelling, which used to be found on the Tools menu, under Options.

11/13/07 J. MooneCenter for Professional Development5 Word 2003: Menu Bar Word 2007: The Ribbon Most of the changes are in the Ribbon, the area that spans the top of Word Selecting a tab along the top brings the most popular commands to the forefront. Word

11/13/07 J. MooneCenter for Professional Development6 Important: Saving a Word 2007 document will automatically use the file type extension.docx! Be sure to click “Save As” and save the document type as Word 2003! The file type extension should be.doc. Word – cont’d. If you ever need help, just click on the question mark and a box will appear to assist you when you type in your question. The main thing to remember is that the Microsoft Office Button in the upper left-hand corner is the tool that contains File, Save, Save As, Print, etc. This button is utilized in the entire Office Suite. Add your favorite commands to the Quick Access Toolbar.

11/13/07 J. MooneCenter for Professional Development7 Saving as a 2003 Document Click on the Microsoft Office Button and choose Save As, Word Document. The process is the same for PowerPoint 2007, Excel 2007, and Access 2007.

11/13/07 J. MooneCenter for Professional Development8 Excel 2003: Menu Bar Excel 2007: The Ribbon As in Word, the Ribbon is the area that spans the top of Excel. Selecting a tab along the top brings the most popular commands to the forefront. Excel

11/13/07 J. MooneCenter for Professional Development9 Important: Saving an Excel 2007 document will automatically use the file type extension.xlsx. Be sure to click “Save As” and save the document type as Excel 2003! The file type extension should be.xls. Excel – cont’d. Click on the question mark and a box will appear to assist you when you type in your question. Excel, just as in Word, is easy to navigate around. The Microsoft Office Button in the upper left-hand corner has the same function as it does in Word. Navigation begins with the ribbon. Add your favorite commands to the Quick Access Toolbar.

11/13/07 J. MooneCenter for Professional Development10 PowerPoint 2003: Menu Bar PowerPoint 2007: The Ribbon Important: Saving a PowerPoint 2007 document will automatically use the file type extension.pptx. Be sure to click “Save As” and save the document type as PowerPoint 2003! The file type extension should be.ppt. PowerPoint

11/13/07 J. MooneCenter for Professional Development11 Access 2003: Menu Bar Access 2007: The Ribbon Important: Saving an Access 2007 document will automatically use the file type extension. accdb. Be sure to click “Save As” and save the document type as Access 2003! The file type extension should be.mdb. Access

11/13/07 J. MooneCenter for Professional Development12  Get oriented to the Ribbon.  Look at the options available from the Microsoft Office Button.  Use the Quick Access Toolbar.  Save your file in the correct format! Important Items to Remember

11/13/07 J. MooneCenter for Professional Development13  Check out the following link for on-line training and demos.  Click on the Question Mark located in the upper right corner of each application.  Call the Center for Professional Development at ext Questions?

11/13/07 J. MooneCenter for Professional Development14 Wondering where your favorite 2003 commands are located in the 2007 interface? After clicking on a link, select Start the Page to start the interactive guide.  Interactive: Word 2003 to Word 2007 command reference guide link.  Interactive: Excel 2003 to Excel 2007 command reference guide link.  Interactive: PowerPoint 2003 to PowerPoint 2007 command reference guide  Interactive: Access 2003 to Access 2007 command reference guide Where are the 2003 Commands in 2007?