Collaboration and Data Sharing with the Judiciary Mark Dobek Director, Judicial Information Systems Michigan Supreme Court

●Status of Case Management Systems for the 251 trial courts in Michigan  17 vendors provide software to Trial Courts  10 are Home-grown or County Based Applications  7 are vendor provided services  Judicial Information Systems  35 different modules that are based on specific case types  Deployed on 150 different distributed hardware environments Michigan Judiciary

●Goals for Improvement:  Provide access for courts, to other court’s data;  Central Name Index  Data comparison with other courts  Provide better statistical analysis by SCAO on detailed trial court data;  For example: details on criminal charges and their dispositions  Data sharing with Executive Branch Agencies  Michigan Department of Human Services (MDHS)  Michigan Department of Corrections (MDOC)  Michigan Department of Community Health (MDCH)  Michigan State Police (MSP) Judicial Data Warehouse

JDW Technical Infrastructure

JDW Data Model

●Statewide Implementation Map ●Regional Implementation Map  Details status in Ingham, Kent, Macomb, Oakland, Wayne, and Washtenaw counties. Implementation Status

ONTONAGONBARAGA Gogebic IRON MENOMINEE HOUGHTON KEWEENAW MARQUETTE ALGER DELTA SCHOOLCRAFT DICKINSON EMMET CHEBOYGANPRESQUE ISLE MONTMORENCY OTSEGO ANTRIM CHARLEVOIX LEELANAU BENZIE GRAND TRAVERSE KALKASKA CRAWFORD OSCODA ALCONA MASON OCEANANEWAYGO LAKEOSCEOLACLARE GLADWIN MECOSTAISABELLA MIDLANDBAY ARENAC HURON TUSCOLASANILAC LAPEER ST. CLAIR SAGINAW MUSKEGON KENT OTTAWA MONTCALMGRATIOT IONIA CLINTON SHIAWASSEE GENESEE BERRIENCASS VAN BUREN ALLEGANBARRY KALAMAZOO ST. JOSEPHBRANCH CALHOUNJACKSON HILLSDALELENAWEE EATONINGHAMLIVINGSTON WASHTENAW MONROE WAYNE OAKLAND MACOMB MANISTEEWEXFORD MISSAUKEE ROSCOMMON OGEMAW IOSCO CHIPPEWA MACKINAC LUCE ALPENA Roscommon Roscommon Implemented On Hold (Application Decision Pending) Partially Implemented. Refer to Regional Implementation Map. Partially Implemented Partially Implemented and Application Decision Pending JDW Implementation Map September 2007

When implemented Statewide (EST 12/2008)  83 Counties  251 Courts  35 Judicial Case Management Systems Currently Implemented (9/2007)  83 Counties  217 Courts  25 Judicial Case Management Systems  40 million cases Implementation Status

Standard Values have been established for:  Alternate Name Type (example: AKA = Also Known As)  Attorney Type (example: A = Appointed)  Case Security (example: P = Public)  Case Status (example: O = Open)  Disposition Code (example: DIS = Dismissed)  Gender (example: F = Female)  Party Type (example: D = Defendant)  Offense Code Type (example: L = Local Offense)  Offense Original or Amended Indicator (example: O = Original)  Offense Modifier (example: A = Attempted)  Race (example: A = Asian) Standardization and cleansing of Addresses  Postal Soft is used to standardized addresses. Unique Addresses are stored and address history is maintained. Standardization

●DLN Matching with MDOS  Compares the court’s DLN with the DLN from MDOS. This results in more accurate matches when assigning the UPI number. The MDOS DLN, Address, Gender, and DOB is displayed in BI-Query and the Name Search Application. ●Death Record Matching with MDCH  Compares Name and DOB with individuals with court records to the MDCH Death Record Database, allowing court personnel to cease collection efforts or cancel outstanding warrants on deceased individuals. Collaboration and Data Sharing

●Updating Criminal History Records (CHR) for State Police  Finds missing dispositions for open arrest records from the CHR database. The list of matching dispositions is provided to the Court for verification. After verification is complete, the records are electronically updated with the records from the JDW. ●Traffic Citation Tracking for Office of Highway Safety and Planning (OSHP)  Part of OHSP’s strategic plan to link vehicle crash data to a citation’s disposition and sentence information.  Match data from the CRASH system to JDW to develop aggregate and trend reports dealing with individuals involved in a crash. For example, how many individuals involved in a crash are repeat offenders, or how many of these individuals had MIPs.  The addition of court data will assist OHSP in the analysis of individuals involved in crashes and ultimately be able to allocate their federal funds to programs that will assist in preventing these occurrences. Collaboration and Data Sharing

●Providing case detail access to other courts and state agencies  Courts are able to query on an individual and view entire judicial history statewide.  Probation Officers from both MDOC and the District Courts can monitor individuals using the JDW to see if they have violated their probation by committing offenses in other counties, or have changed their address.  Friend of the Court staff use the JDW to locate missing parents. ●Ad-hoc requests:  Determining repeat offenders in DUI Courts  Cyber terrorism crimes Collaboration and Data Sharing (continued)

JDW Name Search Application

JDW Name Search Application Home Page

JDW Name Search Application Search Input Page

JDW Name Search Application Search Results Page

JDW Name Search Application Case Tab

JDW Name Search Application Party Tab

JDW Name Search Application Offense Tab

JDW Name Search Application Sentencing Tab

JDW Name Search Application Addresses Tab

JDW Name Search Application Financials Tab

JDW Name Search Application Show All Tab

●MSP-OHSP  Further linking the Crash, Citation Data to EMS Transport and Death data files. ●Drug Courts  Determine drug court success based on recidivism rates ●Inmate data from Michigan Department of Corrections  New data feed from the OMNI system loaded to the JDW  Contains active Prisoners, Parolees and Probationers  Expected to be available by end of 2007 calendar year ●Department of Human Services  Children Absent without Legal Permission (AWOLP)  Adoption and Foster Care Analysis and Reporting System ( AFCARS) Under consideration for future development