1. Michigan’s Judicial Data Warehouse (JDW)

2. Why Build a Judicial Data Warehouse?
Currently, Michigan’s 241 trial court locations are supported by 29 different case management systems deployed on 150 different servers. A statewide court database does not exist and this creates a void in the knowledge about individuals and cases in the Michigan Court system.
Centralized Name Index
Provides Court Personnel with the ability to find a person known to the Michigan Judicial System for all cases in which he/she is involved.
Statewide Database
Provides the SCAO and Court Personnel with the ability to build queries for statistical analysis or summary information from trial courts with different case management systems.
Standardization
Provides the SCAO and Court Personnel the ability to execute those queries, without having to understand the data specific to a county or court system.

3. Who is building the Judicial Data Warehouse?
State Court Administrative Office
Mark Dobek/Margo Runkle
Judicial Information Systems
State of Michigan
Department of Information Technology
Bull Information Systems
Neal Zuzga
Project Manager

4. How is the Judicial Data Warehouse being built?
Bull Services utilizes the following key processes to build the Judicial Data Warehouse:
Extract, Load, and Transformation (ELT) Process
Update Process
Auto Balance Process
Standardization Process
Address Cleansing and Standardization
Unique Person Identification Process
Field Staff can access the Judicial Data Warehouse via:
Web-based Name Search Application,
Hummingbird BI-Query (reporting tool).
Sensitive and non public data is restricted to proper personnel.

5. Standardization Process
Standard Values have been established for:
Alternate Name Type (examples AKA, DBA, MIN)
Attorney Type (A, I, R, U, W)
Case Security (P, N)
Case Status (C, D, O, P, U)
Disposition Code (examples: AMD, DIS, GTY, JGE, SET)
Gender (F, M, U)
Party Type (examples: BUS, D, FOC, GDN, JUV, P)
Offense Code Type (M, L, S)
Offense Original or Amended Indicator (O, A)
Offense Modifier (A, C, L, S)
Race (A, B, H, I, M, W, U)
Standardization and cleansing of Addresses
Postal Soft is used to standardized addresses. Unique Addresses are stored and address history is maintained.
Translation Tables
Each source system has a conversion table listing their source codes along with the converted JDW standard codes.

6. Unique Person ID (UPI) ID assigned to uniquely identify an individual.
ID is assigned based on pre-defined matching criteria.
Currently, matching criteria is based on:
Driver’s License Number
Social Security Number
State Identification Number
Name/Date of Birth/Address
Conservative approach used to match and assign the same UPI number to an individual.

7. When is the Judicial Data Warehouse being implemented?
When implemented Statewide (EST 12/2008)
83 Counties
241 Courts
29 Software Providers
100 plus software applications
Currently Implemented (2/2007)
80 Counties
181 Courts
22.8 million cases in the warehouse now

8. JDW Implementation Map
Roscommon
Roscommon
JDW Implementation Map
February 2007
ONTONAGON
BARAGA
Gogebic
IRON
MENOMINEE
HOUGHTON
KEWEENAW
MARQUETTE
ALGER
DELTA
SCHOOLCRAFT
DICKINSON
EMMET
CHEBOYGAN
PRESQUE ISLE
MONTMORENCY
OTSEGO
ANTRIM
CHARLEVOIX
LEELANAU
BENZIE
GRAND
TRAVERSE
KALKASKA
CRAWFORD
OSCODA
ALCONA
MASON
OCEANA
NEWAYGO
LAKE
OSCEOLA
CLARE
GLADWIN
MECOSTA
ISABELLA
MIDLAND
BAY
ARENAC
HURON
TUSCOLA
SANILAC
LAPEER
ST. CLAIR
SAGINAW
MUSKEGON
KENT
OTTAWA
MONTCALM
GRATIOT
IONIA
CLINTON
SHIAWASSEE
GENESEE
BERRIEN
CASS
VAN BUREN
ALLEGAN
BARRY
KALAMAZOO
ST. JOSEPH
BRANCH
CALHOUN
JACKSON
HILLSDALE
LENAWEE
EATON
INGHAM
LIVINGSTON
WASHTENAW
MONROE
WAYNE
OAKLAND
MACOMB
MANISTEE
WEXFORD
MISSAUKEE
ROSCOMMON
OGEMAW
IOSCO
CHIPPEWA
MACKINAC
LUCE
ALPENA
Implemented
Partially Implemented. Refer to Regional Implementation Map.
Partially Implemented
On Hold (Application Decision Pending)
Partially Implemented and Application Decision Pending

10. Data Sharing/Functionality Highlights
DLN Matching with MDOS – compares the court’s DLN with the DLN from MDOS. This results in more accurate matches when assigning the UPI number. The MDOS DLN, Address, Gender, and DOB is displayed in BI-Query and the Name Search Application.
Death Record Matching with MDCH – compares Name and DOB with individuals with court records to the MDCH Death Record Database, allowing court personnel to cease collection efforts or cancel outstanding warrants on deceased individuals. Report available in BI Query only.

11. New Functionality Under Development
Sweep Reports – Matching data with Department of Corrections to provide information on inmates who owe the courts fees. A predefined query will be developed so users can easily generate reports on these individuals and initiate the process to collect those fees.
Updating Data in the JDW – This is currently a monthly process. Efforts are underway to change this to a more frequent basis.
New Data – Efforts are underway to add new data to the JDW. This includes Parole and Probation information from the Department of Corrections, and Sentencing and Financial data from the courts.

12. Conclusion
There are several benefits to implementing a Judicial Data Warehouse, namely:
One statewide court database
User-friendly applications (web-based Name Search application and the BI-Query reporting tool)
On Demand, Adhoc Reporting capabilities (BI Query) – allowing field staff to retrieve information within minutes.
The JDW brings the courts into the 21st century with information technology resulting in better decision making, quicker turnaround time, and the ability to easily exchange information with other agencies to serve and protect Michigan citizens.

13. Judicial Data Warehouse Application Demo

14. JDW Web Application Main Menu

15. JDW Web Application Search Options

16. JDW Web Application Search Results Screen

17. JDW Web Application Case Detail Screen

18. JDW Web Application Case Detail Screen (continued)

19. JDW BI Query Application Main Menu

20. JDW BI Query Application Predefined Reports

21. Predefined Report Example State Offense By Police Agency Report

22. JDW BI Query Road Map Adhoc Queries

23. JDW BI Query Links of Interest

24. Example Adhoc Query
Show me the total number of Personal Protection Orders filed in Genesee County in 2005.
PPO Case Types:
PH - Stalking
PJ - Juvenile
PP - Domestic
PO – Protective Orders

25. Case Type
Count PJ 41 PP
1713 PO 32 PH
440

27. Example #2
Show me everyone with an Outstanding Warrant in Lake County. I want to see the person’s name, address, date of birth, and DLN.

28. Lake County Outstanding Warrants - total 563
Last Name
First Name
DOB
DLN
Address
City
State
ABRAHAM
KIRLEE
RR 1
IDLEWILD MI
ADAMCZAK
JOSEPH
4600 FULLERTON ROAD
LUTHER
AGUIRRE
JOSE D
8224 W AVALON DR
PHOENIX AZ
AIRHART
RANDY A
636 LAKE ST
KALAMAZOO
ALDWORTH
MICHAEL
PO BOX 340
BALDWIN
STEPHANIE
2692 W SKEELS RD
MONTAGUE A
13289 N WOODBRIDGE AVE
BITELY
ALLISON
DAVID A
5440 GRAND RIVER DR NE
GRAND RAPIDS
ALLMAN
GARY A
25038 CURRIER ST
DEARBORN HEIGHTS
ANDERSON
NADINE
15330 ASBURY PARK
DETROIT
ANDREWS
WANDA A
70 FLORENCE ST
ARNOLD
RONALD A
41 LONDON LN
MOUNT MORRIS
ATLOGICH
ELIZABETH A
2902 W. 32ND ST
ATWELL
STEVEN A
93 HYACINTH ST SW
AUSTIN
BILLY
3894 CAMELOT DR SE

29. Example #3
Show me the number of open cases by Judge in Midland County.

30. MIDLAND COUNTY – OPEN CASES BY JUDGE
Judge's BAR Number
Open Cases
32468
1175
666
39794
630
38701
521
11990
504
31391
268
43096
202
22405 82
21712 72
43826 52
2751
36209 14