Committed to Shaping the Next Generation of IT Experts. ELC 347 Day 10

Agenda IP part 1 graded –Feedback posted—good results Assignment 4 due next class Quiz 1 graded and re-graded –I threw out a few of the questions –2 A’s, 1 B, 1 C, 1 D and 3 F’ s –Review summary, key terms & Discussion questions at EOC More project resource in blackboard Today we will be working with MS project 2003 Copyright © 2004 Prentice-Hall. All rights reserved. 2

Web Resources us/project/FX aspxhttp://office.microsoft.com/en- us/project/FX aspx Copyright © 2004 Prentice-Hall. All rights reserved. 3

Committed to Shaping the Next Generation of IT Experts. Essentials Microsoft Project 2003 Dawn Parrish Wood Mary E. Pascarella Project 1 Taking A Tour Of Project 2003

Copyright © 2004 Prentice-Hall. All rights reserved. 5ObjectivesObjectives Start, open, and save a project Explore the project window Understand the task table Understand the timeline in Gantt Chart view Start, open, and save a project Explore the project window Understand the task table Understand the timeline in Gantt Chart view Preview and print a standard report Get help Close a project and exit Microsoft Project Preview and print a standard report Get help Close a project and exit Microsoft Project

Copyright © 2004 Prentice-Hall. All rights reserved. 6 Visual Summary Gantt chart view –T–Task table –T–Timescale and timeline

7 Starting Microsoft Project, Opening A Project, And Saving A Project Project plans – time and money –S–Stakeholders –C–Constraints –D–Deliverables

8 Constraint Triangle Budget Time constraints Scope

9 Starting Microsoft Project

10 Data Files Location may vary

Copyright © 2004 Prentice-Hall. All rights reserved. 11 First Datafile

Copyright © 2004 Prentice-Hall. All rights reserved. 12 To Save A Copy Of Project

Copyright © 2004 Prentice-Hall. All rights reserved. 13 Exploring The Project Window

Copyright © 2004 Prentice-Hall. All rights reserved. 14 Selected Project-related Elements

Copyright © 2004 Prentice-Hall. All rights reserved. 15 Project Guide

Copyright © 2004 Prentice-Hall. All rights reserved. 16 Understanding The Task Table Fields that relate to tasks –P–Pre-defined –C–Custom Default task table –E–Entry table Rows – Task ID Columns – category of information, called a field

Copyright © 2004 Prentice-Hall. All rights reserved. 17 Viewing The Task Table From the Apartment_Brochure file

Copyright © 2004 Prentice-Hall. All rights reserved. 18 Navigating The Table

Copyright © 2004 Prentice-Hall. All rights reserved. 19 Task Information Double-click in the task row to get Task Information dialog box

Copyright © 2004 Prentice-Hall. All rights reserved. 20 More Details On The Task Advanced tab

Copyright © 2004 Prentice-Hall. All rights reserved. 21 Understanding The Timeline In Gantt Chart View Default view includes –T–Task table –G–Gantt chart Duration bar Task links Timescale

Copyright © 2004 Prentice-Hall. All rights reserved. 22 Exploring The Gantt Chart View

Copyright © 2004 Prentice-Hall. All rights reserved. 23 Task Links Showing task dependencies

Copyright © 2004 Prentice-Hall. All rights reserved. 24 Milestone Task Indication Time independent, but essential to project

Copyright © 2004 Prentice-Hall. All rights reserved. 25 Previewing And Printing A Standard Report Report options

Copyright © 2004 Prentice-Hall. All rights reserved. 26 Report Preview

Copyright © 2004 Prentice-Hall. All rights reserved. 27 Getting Help Several access points –T–The help option on the menu bar –T–The Microsoft project help button on the standard toolbar –T–The Type a question for help box Text assumes an internet connection

Copyright © 2004 Prentice-Hall. All rights reserved. 28 Components Of Project Help Screen

Copyright © 2004 Prentice-Hall. All rights reserved. 29 Search Results Choices Search term “project guide” Accessing Office online

Copyright © 2004 Prentice-Hall. All rights reserved. 30 In-depth Results

Copyright © 2004 Prentice-Hall. All rights reserved. 31 Help Table Of Contents Extensive Click closed book icon to expand

Copyright © 2004 Prentice-Hall. All rights reserved. 32 Closing A Project And Exiting Microsoft Project

Copyright © 2004 Prentice-Hall. All rights reserved. 33 Screen ID Review

Copyright © 2004 Prentice-Hall. All rights reserved. 34SummarySummary Start, open, and save a project Explore the project window Understand the task table Understand the timeline in Gantt Chart view Start, open, and save a project Explore the project window Understand the task table Understand the timeline in Gantt Chart view Preview and print a standard report Get help Close a project and exit Microsoft Project Preview and print a standard report Get help Close a project and exit Microsoft Project

Copyright © 2004 Prentice-Hall. All rights reserved. 35 Review Options Review Options Key termsKey terms Checking concepts and termsChecking concepts and terms DiscussionDiscussion Skill drillSkill drill ChallengeChallenge Key terms Checking concepts and terms Discussion Skill drill Challenge

Copyright (c) 2004 Prentice-Hall. All rights reserved. 36 What are your questions?

Committed to Shaping the Next Generation of IT Experts. Essentials Microsoft Project 2003 Dawn Parrish Wood Mary E. Pascarella Project 2 Specifying Overall Project Settings

Copyright © 2004 Prentice-Hall. All rights reserved. 38ObjectivesObjectives Create a new project and assign the start date Create a project calendar View and modify project options Create a new project and assign the start date Create a project calendar View and modify project options Modify calendar working time options Print the Working Days calendar Create a project from a template Modify calendar working time options Print the Working Days calendar Create a project from a template

Copyright © 2004 Prentice-Hall. All rights reserved. 39 Visual Summary Create from a blank file Print the file Alternate creation

Copyright © 2004 Prentice-Hall. All rights reserved. 40 Creating a New Project and Assigning the Start Date Project start alternatives –A–Another project file –T–Template file –B–Blank file

Copyright © 2004 Prentice-Hall. All rights reserved. 41 Opening Project Window

Copyright © 2004 Prentice-Hall. All rights reserved. 42 Set the Start Date

Copyright © 2004 Prentice-Hall. All rights reserved. 43 Creating a Project Calendar Define working days and times Base calendar –D–Default working and nonworking times Constraints

Copyright © 2004 Prentice-Hall. All rights reserved. 44 Define General Working Times

Copyright © 2004 Prentice-Hall. All rights reserved. 45 Calendar Template Choices –S–Standard –2–24 Hours –N–Night Shift

Copyright © 2004 Prentice-Hall. All rights reserved. 46 Change Working Time

Copyright © 2004 Prentice-Hall. All rights reserved. 47 Define Time Units Hours to suit needs Save Calendar is complete

Copyright © 2004 Prentice-Hall. All rights reserved. 48 Viewing and Modifying Project Options Dates –S–Start –F–Finish –C–Current –S–Status Base calendar Earned value Priority

Copyright © 2004 Prentice-Hall. All rights reserved. 49 Project Information Dialog Box

Copyright © 2004 Prentice-Hall. All rights reserved. 50 Modifying Calendar Working Time Options Base calendar template –“–“normal” Working hours –D–Default –N–Nondefault Holidays, lunch hours, etc.

Copyright © 2004 Prentice-Hall. All rights reserved. 51 Modifications

Copyright © 2004 Prentice-Hall. All rights reserved. 52 Modifications (continued)

Copyright © 2004 Prentice-Hall. All rights reserved. 53 Overview of the Report Preview screen Overview of the reports dialog box

Copyright © 2004 Prentice-Hall. All rights reserved. 54 Page Setup Header Alignment Print preview

Copyright © 2004 Prentice-Hall. All rights reserved. 55 Creating a Project From a Template Template –G–Generic tasks and resources Modifiable Global template Availability –L–Local installation –O–Online

Copyright © 2004 Prentice-Hall. All rights reserved. 56 Templates On my computer

Copyright © 2004 Prentice-Hall. All rights reserved. 57 Office Move Template Reminder: File, Save As

Copyright © 2004 Prentice-Hall. All rights reserved. 58 Opening Screen Preset tasks Resource allocations Modifiable

Copyright © 2004 Prentice-Hall. All rights reserved. 59SummarySummary Create a new project and assign the start dateCreate a new project and assign the start date Create a project calendarCreate a project calendar View and modify project optionsView and modify project options Create a new project and assign the start date Create a project calendar View and modify project options Modify calendar working time optionsModify calendar working time options Print the Working Days calendarPrint the Working Days calendar Create a project from a templateCreate a project from a template Modify calendar working time options Print the Working Days calendar Create a project from a template

Copyright © 2004 Prentice-Hall. All rights reserved. 60 Review Options Review Options Key termsKey terms Checking concepts and termsChecking concepts and terms DiscussionDiscussion Skill drillSkill drill ChallengeChallenge Key terms Checking concepts and terms Discussion Skill drill Challenge

Copyright © 2004 Prentice-Hall. All rights reserved. 61 What are your questions?