1. Copyright © 2006 Prentice-Hall. All rights reserved.1 Computer Literacy for IC 3 Unit 2: Using Productivity Software Project 1: Taking a Tour of Windows Applications

2. Copyright © 2006 Prentice-Hall. All rights reserved.2 Objectives Start an application Identify common on-screen elements Open and save a file Use menus and toolbars Switch between open applications and files Change views and magnification Close files and applications Use Help

3. Copyright © 2006 Prentice-Hall. All rights reserved.3 Overview Application software is used to accomplish a specific task Microsoft Office is a suite of application software Microsoft Office uses a graphical user interface (GUI) Help is always available

4. Copyright © 2006 Prentice-Hall. All rights reserved.4 The Microsoft Office Suite Microsoft Word – Word processing Microsoft Excel – Spreadsheets Microsoft PowerPoint – Presentations Microsoft Access – Databases

5. Copyright © 2006 Prentice-Hall. All rights reserved.5 Customizing Windows Just as desktops do not have to be the same, your Windows environment can be customized to meet your needs.

6. Copyright © 2006 Prentice-Hall. All rights reserved.6 Starting an Application Windows allows for customized views Main area in Windows is the desktop Applications are housed in an application window The name of the application is shown in the title bar of the window and in the taskbar Most Windows-based programs are similar in design

7. Copyright © 2006 Prentice-Hall. All rights reserved.7 Basic Windows Elements Title bar Minimize Maximize Menu bar Standard toolbar Formatting toolbar Mouse pointer Vertical Scroll bar Scroll box Task pane Status bar Work area Horizontal scroll bar

8. Copyright © 2006 Prentice-Hall. All rights reserved.8 Mouse Actions Mouse ActionWhy Use It? Click Select something Double-clickActivate a program Drag Move/resize/draw Right-clickShortcut menu

9. Copyright © 2006 Prentice-Hall. All rights reserved.9 Microsoft Word Work area Task pane Title bar Toolbars Status bar

10. Copyright © 2006 Prentice-Hall. All rights reserved.10 Microsoft Excel Work area Task pane Title bar Toolbars Status bar

11. Copyright © 2006 Prentice-Hall. All rights reserved.11 Microsoft PowerPoint Work area Task pane Title bar Toolbars Status bar

12. Copyright © 2006 Prentice-Hall. All rights reserved. The Computing Process Process Output Input Reuse Stored Data Computers allow us to create new data or reuse data saved previously. Secondary Storage (Disks, CDs, or DVDs)

13. Copyright © 2006 Prentice-Hall. All rights reserved.13 Dialog Boxes Print Print what? Page 1, OK? OK. The computer requires more information to process your request, so you have a “dialog.”

14. Copyright © 2006 Prentice-Hall. All rights reserved. Opening a File File type Location on disk Available folders Filename

15. Copyright © 2006 Prentice-Hall. All rights reserved.15 Using Folders We do not find bathtubs in the living room or stoves in the bedroom. We organize our homes by room. We should likewise organize our files into appropriate folders.

16. Copyright © 2006 Prentice-Hall. All rights reserved.16 Saving a File Save As  Define a new name  Specify a new location Drive Folder Subfolder Save  Same name  Same location

17. Copyright © 2006 Prentice-Hall. All rights reserved.17 Accessing Commands Use one of these methods:  Click menu item/command button with the mouse  Keyboard shortcut (combination of keys)  Right-click and use the shortcut menu  Press Alt, then use hotkey AltCShift Ctrl

18. Copyright © 2006 Prentice-Hall. All rights reserved.18 The Insertion Point vs. I-Beam The insertion point blinks like a caution light. Use this blinking as a warning that text will appear where the cursor is located. I The I-beam is used to position the insertion point, not to indicate position of new text.

19. Copyright © 2006 Prentice-Hall. All rights reserved.19 Menus vs. Toolbars New document Open file Save file Print document Menus and toolbars provide access to the same commands.

20. Copyright © 2006 Prentice-Hall. All rights reserved.20 Toolbars Standard and Formatting toolbars share a row Standard and Formatting toolbars on separate rows

21. Copyright © 2006 Prentice-Hall. All rights reserved.21 Dynamic Menus Short menu Full menu

22. Copyright © 2006 Prentice-Hall. All rights reserved.22 Menus Submenu Selection leads to a dialog box Selection leads to a submenu Option group

23. Copyright © 2006 Prentice-Hall. All rights reserved.23 Common File Extensions.doc (Word document).xls (Excel workbook).mdb (Access database).ppt (PowerPoint presentation).pdf (Adobe Acrobat document).jpg,.tif,.gif (graphics file)

24. Copyright © 2006 Prentice-Hall. All rights reserved.24 Multiple Applications Running Excel running in the background PowerPoint running in the background Two documents open in Word

25. Copyright © 2006 Prentice-Hall. All rights reserved.25 Switch Between Applications Click an application name in the taskbar to switch between applications Click this icon to switch to PowerPoint Click this icon to switch to Outlook Word is the active window now

26. Copyright © 2006 Prentice-Hall. All rights reserved.26 Using Zoom Make text more readable – Zoom in View a document as a whole – Zoom out text

27. Copyright © 2006 Prentice-Hall. All rights reserved.27 Reading Layout Throw away those reading glasses… Use Reading Layout view instead.

28. Copyright © 2006 Prentice-Hall. All rights reserved.28 Closing Applications Just as you refile documents to stay organized… …you must close all documents and applications so the computer can refile its files.

29. Copyright © 2006 Prentice-Hall. All rights reserved.29 Getting Help Printed documentation Offline help within software  Type a question for help box  Table of Contents Online help via the Internet Get answers to your questions

30. Copyright © 2006 Prentice-Hall. All rights reserved.30 Microsoft’s Online Help Enter a search phrase or word here

31. Copyright © 2006 Prentice-Hall. All rights reserved.31 Summary Work areas of applications vary but the basic elements are the same Opening, closing, saving, and printing documents are the same Use the taskbar to switch between applications and files Menus and toolbars let you access commands Use Help to find answers you need, either offline or online

32. Copyright © 2006 Prentice-Hall. All rights reserved.32 End-of-Project Exercises Multiple Choice Discussion Skill Drill  Opening and saving a Microsoft Office Excel file  Using menus  Displaying different toolbars  Using Microsoft Help to learn more about switching between files

33. Copyright © 2006 Prentice-Hall. All rights reserved.33 End-of-Project Exercises (continued) Challenge  Creating folders for other applications  Recovering Microsoft Office files  Changing zoom settings in different views Discovery Zone  Using Help to find the software version  Using the View button in the Save As and Open dialog boxes

34. Copyright © 2006 Prentice-Hall. All rights reserved.34 Questions?