Getting Things Done* presented by Trisa Clemons 1 *Getting Things Done: The Art of Stress-Free Productivity David Allen Company –

Managing Workflow 2 How do you manage your workflow?

Managing Workflow 3 Exercise Spend the next 5 minutes writing down whatever comes to mind.

Managing Workflow 4 5 Steps to Managing Workflow CollectCollect ProcessProcess OrganizeOrganize ReviewReview DoDo

Managing Workflow - Collect 5 Capture everything – Get it out of your headCapture everything – Get it out of your head Have as few collectors as you can, but as many as you needHave as few collectors as you can, but as many as you need Empty them regularly by processing and organizingEmpty them regularly by processing and organizing

Managing Workflow - Process 6 Actionable?Actionable? ProjectProject Next ActionNext Action Do, Delegate, DeferDo, Delegate, Defer Not Actionable?Not Actionable? TossToss TickleTickle FileFile

Managing Workflow - Organize 7 ProjectsProjects CalendarCalendar Next ActionsNext Actions Waiting ForWaiting For

Managing Workflow - Organize 8 Example

Managing Workflow - Review 9 Review calendar and action lists dailyReview calendar and action lists daily Conduct a customized weekly review to clean up, maintain and advance your systemsConduct a customized weekly review to clean up, maintain and advance your systems Review longer-term actions and projects as often as neededReview longer-term actions and projects as often as needed

Managing Workflow - Do 10 Make choicesMake choices ContextContext TimeTime EnergyEnergy PrioritiesPriorities Stay flexibleStay flexible Consistent focus on prioritiesConsistent focus on priorities

Quick Hits Turn off alerts Determine the best time of day to process your inbox (instead of doing it all day long) Schedule a time to set-up a system...and just do it! If using Outlook, drag and drop items to your calendar and task list Recognize that things will change throughout each day. Be flexible. 11