Quality Research Administration Meeting May, 2012

Agenda Small Business Subcontracting Plans PHS Conflict of Interest Policy Update Patent Acknowledgement Amendment Kuali Coeus Update Research.gov Overview Federal Update NSF Salary Limitation for Senior Personnel SPA Reminders Mel Davis Grace Park Bruce Morgan Alison Yeung Jonathan Lew Nancy Lewis May 2012 QRAM

Sponsored Projects Administration Update  Federal Update Jonathan Lew Contract and Grant Officer, Sponsored Projects Administration May 2012 QRAM

Federal Update NIH ARRA Awards Prior approval is required for awards that are anticipated to continue past September 30, 2013 June 1 Deadline NOT-OD May 2012 QRAM

Federal Update NIH Pilot Program: Well-Supported Investigators >$1.5M in annual NIH support (total costs) Special Council Review Does not represent a cap on NIH funding “Unique opportunities to advance research” “Distinct from other funded projects from the PI” NOT-OD May 2012 QRAM

Federal Update eRA Commons Enhancements Change of Institution (Type 7) Pilot Testing this Module Transfer of an active grant to another institution Division of Receipt & Referral (DDR) New “Correspondence” section DDR will notify PI when: More info is required before application can be assigned to a specific review group and/or Institute/Center (IC) Applicant’s request for an IC cannot be honored Application does not comply with NIH policy NOT-OD May 2012 QRAM

Federal Update NIH: Release of Annual Funds Reminder: timely progress report submissions! Late submissions may result in a delay or suspension of the next year’s funding Large Carry-Forward Balances; Slow Progress Example: Recruitment was behind, so they had a large carry-forward. NIH only released a portion of the following year’s allocation and held the rest of the funds until the Investigator provided milestones reporting May 2012 QRAM

Sponsored Projects Update  NSF Salary Limitation for Senior Personnel Nancy Lewis Director, Sponsored Projects Administration May 2012 QRAM

NSF Salary Limitation for Senior Personnel NSF limits compensation of senior personnel to no more than two months of regular salary in any one year. – UCI’s definition of a year for purposes of this policy is its fiscal year (i.e. July 1 st through June 30 th ) – Payroll Certification system will use the fiscal year when calculating salary charged to NSF grants and cooperative agreements. Limitation includes salary compensation received from all NSF grants and cooperative agreements. May 2012 QRAM

At proposal stage: – Any compensation for senior personnel in excess of two months must be disclosed in the proposal budget, justified in the budget justification, and must be specifically approved in the NSF award. May 2012 QRAM NSF Salary Limitation for Senior Personnel

Post Award Rebudgeting for Compensation in Excess of Two Months NSF has clarified that Grantees may charge additional compensation to an NSF grant or cooperative agreement, beyond the normal two month threshold for senior personnel pursuant to its normal rebudgeting authorities. Charges must meet OMB Circular A-21 criteria for being reasonable, allowable and allocable, and the additional salary must not change the scope of the project. May 2012 QRAM

NSF Salary Limitation for Senior Personnel UCI’s Procedure for Post Award Rebudgeting to Charge Compensation to NSF Awards in Excess of Two Months PI must submit a request to rebudget and justification to SPA for review and consideration. SPA will determine whether the request is consistent with UC and NSF policy and whether it constitutes a change in the scope of the project. If SPA has questions regarding the necessity of the additional compensation or whether it would constitute a change in the scope of the project, the SPA Officer will forward the request to the cognizant NSF Program Officer (PO) for the award for review and consideration. May 2012 QRAM

Sponsored Projects Update  SPA Reminders Nancy Lewis Director, Sponsored Projects Administration May 2012 QRAM

SPA Reminders  SPA must be notified of the long term absence (i.e. 3 months or more) of a Principal Investigator prior to his/her departure.  This includes the transfer of principal investigators to other Institutions.  Final proposal copies/documents must be submitted to SPA in a timely manner.  SPA is the office of record for proposal documents.  Failure to submit final proposal documents has a negative impact on departmental/institutional proposal data.  Award synopsis and award document review:  Synopsis contains a summary of the important award terms and conditions and any information/instructions from the SPA Officer.  The award document must be reviewed in addition to the award synopsis in order to appropriately administer an award. May 2012 QRAM

QUESTIONS ?? May 2012 QRAM