PRESENTATION TO HOME AFFAIRS PORTFOLIO COMMITTEE ON THE STATUS OF HOME AFFAIRS IN LIMPOPO PROVINCE For the period APRIL – JUNE 2012 Presentation By LIMPOPO PROVINCIAL MANAGER: NTHORISENG MOTSITSI Presentation Date: 31 July 2012

3 - Introduction and Background Table of Contents SLIDE NUMBER AND CONTENT 3 - Introduction and Background 4 - Strategic Overview - Vision and Mission and Departmental Values 5 - Minister’s Performance Agreement in terms of National Outcomes 6 - Departmental Strategic Oriented Goals (Outcomes) 7 - Limpopo Overview 8 - Provincial Management & demarcation 9 – 13 - Foot Print Expansion 14 – Hospitals: Top 10 15 – Hospitals On lined: Q-1 16 - Mobile Offices 17 - Staff Profile 18- Provincial Capacity 19 - Budget – Goods and Services 20 – 23 - Budget Spending per office 24-26 –Revenue Collected 27 - Asset Management 28 – Fleet Management 29– List of Priority Offices 30 – Leases 31 – Labour Relations Cases 32 – Birth Registration 33 – Schools’ Project - Schools Visited and Applications Collected 34 – Identity Document Age Analysis 35 – Passport Applications 36 – Duplicate Cases 37- Late Registration of Birth 38 – Queries / Complaints 39 - 40 - Stakeholder Management 41 – Permanent Residence Permits 42 – Temporary Residence Permits 43 – Deportations 44 – Asylum Seeker Statistics: Q-1 45 – Staff Development 46 – Business Plans, Operational Plans 2012/2013 & Performance Assessments for 2011/2012 47 – Staff Engagement 48 - Achievements 49- 50 – Challenges

INTRODUCTION & BACKGROUND Limpopo Province is South Africa’s northernmost Province and shares the borders with the countries of Botswana to the west, Zimbabwe to the north and Mozambique to the east. in the RSA, accounting 8% of SA population. Limpopo is the gateway to the rest of Africa and the shared borders make it favourably situated for economic cooperation with other parts of Southern Africa Area = 125 755 square kilometres (10% of RSA land area The capital city is Polokwane which lies right in the middle of the Province Population = 5 439 600 (2010) – 97% Black and 2,5% White Languages spoken: Sepedi = 52,1%, Xitsonga = 22,4%, Tshivenda = 15,9%, Other languages = 9,6% The Province has 5 District Municipalities and 25 Local Municipalities- Capricorn (5 Local Municipalities – Polokwane, Blouberg, Lepelle-Nkumpi, Molemole and Aganang) Mopani (5 Local Municipalities- Ba-Phalaborwa, Greater Giyani, Greater Letaba, Greater Tzaneen and Maruleng) Sekhukhuni (5 Local Municipalities- Elias Motsoaledi, Fetakgomo, Greater Marble Hall, Greater Tubatse and Makhuduthamaga) Waterberg (6 Local Municipalities- Belabela, Lephalale, Modimolle, Mogalakwena, Mookgophong and Thabazimbi) Vhembe (4 Local Municipalities- Makhado, Musina, Mutale and Thulamela) DHA Offices in Limpopo are aligned to the 5 District Municipalities and 25 Local Municipalities All Municipal Stakeholder fora were formed and they are all chaired by the Speaker of the particular Municipality

STRATEGIC OVERVIEW VISION STATEMENT A safe, secure South Africa where all of its people are proud of, and value, their identity and citizenship. MISSION The efficient determination and safeguarding of the identity and status of citizens and the regulation of migration to ensure security, promote development and fulfil our international obligation. VALUE STATEMENT The DHA is committed to be: People-centred and caring, Patriotic Professional and having integrity, Corruption free and ethical, Efficient and innovative.

MINISTER PERFORMANCE AGREEMENT IN TERMS OF NATIONAL OUTCOMES The 12 National outcomes are at the heart of the strategic planning process of the Government and DHA is accounting for three as per the signed Minister`s performance agreement. The departmental relevant out comes are NATIONAL OUTCOME 3 All People in South Africa are free and feel safe NATIONAL OUTCOME 5 Skilled and capable workforce to support an inclusive growth path. NATIONAL OUTCOME 12 An efficient, effective and development orientated public service and an empowered, fair and inclusive citizenship

DEPARTMENTAL STRATEGIC ORIENTED GOALS (OUTCOMES) STRATEGIC OUTCOME ORIENTED GOAL 1 Secure South African citizenship and identity engineered by the Civic Services Unit STRATEGIC OUTCOME ORIENTED GOAL 2 Immigration managed effectively and securely in the national interest including economic, social and cultural development engineered by the Immigration Unit STRATEGIC OUTCOME ORIENTED GOAL 3 A service that is efficient, accessible and corruption free to be realised by all the departmental Units.

LIMPOPO HOME AFFAIRS FOOTPRINT (DOs & POE Only) POE Beitbridge POE Pontdrift POE Pafuri POE Platjan POE Zanzibar DO Thohoyandou POE Groblersbridge POE Giriyondo DO Giyani POE Stockpoort DO Polokwane Gateway IA DO Mokopane DO Jane Furse

PROVINCIAL MANAGEMENT AND DERMACATION – NEW OPERATING MODEL Provincial Manager NTHORISENG MOTSITSI Capricorn Municipality Mr Albert Matsaung (Deployed as APM in KZN) Offices- Polokwane, Bochum, Molemole, Morebeng (Soekmekaar), Seshego, Mankweng, Lebowakgomo, Moletji, Eldorado, Mogwadi Hospitals – Botlokwa, Helen Franz, Lebowakgomo, Polokwane Medi-Clinic, Mankweng, Polokwane (Provincial) , Seshego, Zebediela, William Knobel, Blouberg CHC, Mafefe CHC 4 Mobile Offices- Bochum, Lebowakgomo, ,Molemole, Polokwane POE - Gateway Mopani Municipality Mr Victor Mabunfda Offices – Giyani, Tzaneen, Modjadjiskloof, Phalaborwa, Naphuno, Hlaneki, Senwamokgope, Maruleng. Hospitals- Mopani, Dr CN Phatudi, Duiwelskloof, Gapane, Letaba, Maphutha-Malatji, Khensani, Phalaborwa Private, Sekororo, Shilivane, Tzaneen Medi-Clinic, Van Velden H Mobile Offices- Giyani, Phalaborwa, Tzaneen. POEs: Giriyondo VACANT POST ADVERTISED Sekhukhuni Municipality Offices- Jane Furse, Groblersdal, Nebo, Praktiseer, Sekhukhuni, Atok/Fetakgomo, Hospitals- Dilokong, Groblersdal, Jane Furse, Matlala, Meckleunberg, Philadelphia, St Ritas, Mabopo . Mobile Offices- Groblersdal, Jane Furse, Praktiseer POEs; No POE Vhembe Municipality VACANT – AWA ITING APPROVAL TO APPOINT Offices- Thohoyandou, Dzanani, Makhado, Malamulele, Musina, Mutale, Vuwani, Tshikombani, Elim (to close), Masisi; Bungeni, Makuya Hospitals-Donald Fraser, Elim, Louis Trichardt, Malamulele, Musina, Siloam, Thohoyandou, Tshildzini, William Edie, Zoutpansberg Medi-Clinic, Shayandima, Tshilamba, Mobile Offices- Makhado, Malamulele, Musina, Thohoyandou POEs: Beitbridge, Pontdrift, Phafuri ASM: Musina Refugee Centre Waterberg Municipality – VACANT – AWAITING APPROVAL TO APPOINT Offices- Mokopane, Lephalale, Modimolle, Mookgopong, Thabazimbi, Belabela, Hospitals- Lephalale, FH Odendaal, George Masebe, Marapong Medi-Clinic, Mokopane, Mookgopong, St Vincent, Thabazimbi, Voortrekker Memorial, Warmbaths/ Belabela, Witpoort Mobile Offices- Lepahalale. Mokopane, POEs- Groblersbrug, Stockpoort, Zanzibar, Platjan Provincial Coordinator VACANT Finance and Support Mr Thifheli Matshaya

Local Population (SSA: 2007) DHA FOOTPRINT CAPRICORN Offices- Polokwane, Bochum, Molemole, Morebeng (Soekmekaar), Seshego, Mankweng, Lebowakgomo, Moletji, Eldorado, Mogwadi Local Municipality Local Population (SSA: 2007) DHA Presence Polokwane 561772 One DO- Polokwane Three LO –Seshego & Mankweng Moletji Aganang 145454 NO OFFICE IN AGANANG (PRIORITY FOR 2013/2014) Blouberg 194119 Two LO– Bochum Eldorado Molemole 100408 Three LO – Molemole Mogwadi Morebeng Lepelle-Nkumpi 241414 One LO – Lebowakgomo 1243167 (24%) 10 Offices

Local Population (SSA: 2007) DHA FOOTPRINT MOPANI Offices – Giyani, Tzaneen, Modjadjiskloof, Phalaborwa, Naphuno, Hlaneki, Senwamokgope, Maruleng. Local Municipality Local Population (SSA: 2007) DHA Presence Greater Giyani 247657 One DO– Giyani DO One LO- Hlaneki Greater Letaba 247739 Two LO – Modjadjiskloof Senwamokgopi Greater Tzaneen 349087 Two LO – Tzaneen Naphuno Ba-Phalaborwa 127308 One LO– Phalaborwa Maruleng 95779 One LO– Maruleng LO 1068569 (20%) Eight (8) Offices

Local Population (SSA: 2007) DHA FOOTPRINT SEKHUKHUNI Offices- Jane Furse, Groblersdal, Nebo, Praktiseer, Sekhukhuni, Atok/Fetakgomo Local Municipality Local Population (SSA: 2007) DHA Presence Makhuduthamaga 262726 One DO - Jane Furse Two LO- Nebo Sekhukhuni Fetakgomo 112232 One LO - Atok/Fetakgomo Ephraim Mogale (Greater Marble Hall) 124510 NO OFFICE (PRIORITY 2013/2014) Elias Motsoaledi 247488 One LO - Groblersdal Greater Tubatse 343468 One LO – Praktiseer 1090424 (21%) Six (6) Offices

Local Population (SSA: 2007) DHA FOOTPRINT VHEMBE Thohoyandou, Dzanani, Makhado, Malamulele, Musina, Mutale, Vuwani, Tshikombani, Elim (to close), Masisi; Bungeni, Makuya Local Municipality Local Population (SSA: 2007) DHA Presence Musina 57195 One LO - Musina Mutale 108215 Three- Mutale Makuya Masisi Thulamela 602819 One DO – Thohoyandou DO Two LO - Tshikombani Malamulele Makhado 471805 Five LO - Makhado LO Vuwani LO Dzanani LO Elim Bungeni 124003 (24%) 12 Offices

Local Population (SSA: 2007) DHA FOOTPRINT WATERBERG Offices- Mokopane, Lephalale, Modimolle, Mookgopong, Thabazimbi, Belabela, Local Municipality Local Population (SSA: 2007) DHA Presence Mokgalakwena 330649 One – Mokopane DO Lephalale 80141 One - Lepahalale LO Thabazimbi 60039 One – Thabazimbi LO Modimolle 52602 One – Modimolle LO Bela-Bela 55844 One - Belabela LO Mookgophong 16818 One – Mookgophon LO 596093 (11%) Six (6) Offices

TOP 10 HOSPITALS: LP No. Hospital Births Registered Deaths Registered LIMPOPO PRIVATE MEDI CLINIC 1,163 TSHILIDZINI HOSPITAL 380 2 DILOKONG HOSPITAL 530 DONALD FRASER HOSPITAL 209 3 PHILADELPHIA HOSPITAL 497 190 4 461 ST RITAS HOSPITAL 180 5 MECKLENBURG HOSPITAL 449 ELIM HOSPITAL 152 6 PIETERSBURG (POLOKWANE) HOSPITAL 428 NKHENSANI HOSPITAL 78 7 404 LOUIS TRICHARDT HOSPITAL 63 8 399 LETABA HOSPITAL 55 9 MATLALA HOSPITAL 324 48 10 MANKWENG HOSPITAL 227 TZANEEN MEDI CLINIC 39

HOSPITALS ONLINED: Q-1 2012/13 Target: Hospitals On lined: Two (2) 1. Jane Furse 2. Dr. CN Phatudi

Mobile Offices: LP OFFICE REG. NO DRIVEABLE YES/NO FUNCTIONAL YES/NO CAPACITY BOCHUM VGM 587 GP Yes No One (1) Driver GIYANI VJK 731 GP GROBLERSDAL VGJ 715 GP JANE FURSE VGN 184 GP LEBOWAKGOMO VJC 105 GP LEPHALALE VGM 535 GP MAKHADO VGN 199 GP One (1) Driver (Driver Suspended) MALAMULELE VGM 544 GP One (1) Driver (POST VACANT– POST ADVERTISED) MOKOPANE VHH 006 GP MOLEMOLE VGM 549 GP MUSINA VGN 181 GP PHALABORWA VJK 733 GP POLOKWANE VGN 215 GP PRAKTISEER TYS 930 GP THOHOYANDOU VJC 117 GP TZANEEN VGN212 GP

STAFF PROFILE LEVEL MALE DISABILITY FEMALE TOTAL 14 1 13 3 12 2 4 6 11 1 13 3 12 2 4 6 11 10 8 21 9 45 24 69 7 46 44 91 243 5 289 540 15 17 35 52   380 416 808

Total Establishment Filled as at 1 April 2012 Total Filled Vacant PROVINCIAL CAPACITY – FILLED AND VACANT FUNDED POSTS Total Establishment Filled as at 1 April 2012 Total Filled Vacant Funded 1025 808 217 Capacity Rate 79% 21% The following posts have been advertised and shortlisting has been done: e.g 1 HRMC 25 of 2012 Senior Secretary: PM   Driver/Messenger Cleaner 2 HRMC 36 of 2012 Deputy Director: PC 3 HRMC 46 of 2012 Deputy Director: PC (re-advert)

LIMPOPO SUMMARY OF BUDGET:GOODS AND SERVICES

LIMPOPO SUMMARY OF BUDGET SPENDING :GOODS AND SERVICES

LIMPOPO SUMMARY OF BUDGET SPENDING :GOODS AND SERVICES

LIMPOPO SUMMARY OF BUDGET SPENDING :GOODS AND SERVICES

LIMPOPO SUMMARY OF BUDGET SPENDING :GOODS AND SERVICES

REVENUE COLLECTED

REVENUE COLLECTED

REVENUE COLLECTED

ASSET MANAGEMENT 60,464,507.30 CLOSING BALANCE 31 MARCH 2012 ASSET MANAGEMENT IN LIMPOPO TOTAL NUMBER OF ASSETS 14,656    RANDS OPENING BALANCE 1 APRIL 2011 53,878,149.43 ADJUSTMENTS CURRENT YEAR ADDITIONS 1,509,426.36 LEASE ASSETS RENTWORKS 4,538,333.73 ADJUSTED OPENING BALANCE 56,935,047.08 ADDITIONS IN 2011/12 ACCRUALS 538,597 CLOSING BALANCE 31 MARCH 2012 60,464,507.30

FLEET MANAGEMENT Vehicles Mobile offices KEY AREA NUMBER PERCENTATAGE Number of vehicles in the Province 86 100% New vehicles received 6 7% Number of Functional vehicles 55 64% Number of vehicles not in good conditions 20 23% Number of vehicles involved in accidents 5 6% Mobile offices Number of mobile offices 16 Number of dysfunctional mobile 13 81% Number of Functional mobiles 3 19%

LIST OF PRIORITY OFFICES Type of DHA offices OFFICE TYPE Area Number required (offices) DHA requirements District Office Medium Polokwane Additional Space Required 1 1874 m2 Local Office Medium Bochum Relocation 1021 m2 Nebo Fetakgomo Mankweng Modimolle Mutale Seshego Musina Local Office Small Bela- Bela 155 m2 Mookgopong Elim Total 11

LEASES OFFICE BUILDING/LAND DESCRIPTION RENTAL PER MONTH LEASE START LEASE END MONTH TO MONTH PROVINCIAL OFFICE - CAPRICORN MELLINIUM 78,049.57 01/12/2006 30/11/2011 YES DISTRICT OFFICE - CAPRICORN LIBRARY GARDENS 200,974.73 01/08/2009 31/07/2011 THOHOYANDOU OFFICE- VHEMBE GOVERNMENT COMPLEX MAKWARELA 13,954.80 01/04/2010 31/03/2012 JANE FURSE OFFICE - SEKHUKHUNE DORLEE HOUSE VERGELEGEN 51,338.14 01/07/2008 30/06/2013  NO WATERBERG RIVERPORT OFFICE SQUARE 29,264.51 01/09/2005 31/08/2011 LEBOWAKGOMO OFFICE - SEKHUKHUNE LEBOWAKGOMO GOVERNMENT COMPLEX 4,729.60 31/03/2013 NO GROBLERSDAL OFFICE- SEKHUKHUNE GROBLERSDAL 9,067.81   30/04/2011  YES MOKOPANE - WATERBERG DISTRICT OFFICES 22,293.18 01/12/2008 TZANEEN OFFICE - MOPANI TZANEEN MALL 79,687.97 01/07/2007 30/06/2012 DZANANI OFFICE - VHEMBE NDITWANI BUILDING 80,724.27 01/10/2008 30/09/2013 MUSINA OFFICE - VHEMBE LIMPOPO RIVER LODGE 75,400.31 01/09/2008 ELIM OFFICE - VHEMBE OLD POST OFFICE BUILDING 15,550.60 01/03/2010 TERMINATED PRAKTISEER OFFICE - SEKHUKHUNE NO 51 TUBATSE TOWNSHIP 7,651.34 01/12/2007 30/11/2012 MUSINA REFUGEE CENTRE - VHEMBE BUILDING AT ERF 292,REFUGEE 195,506.17 01/10/2009 30/09/2014 TOTAL 864,193.00

LABOUR RELATIONS CASES KEY AREA NUMBER OF CASES OUTCOMES Fraud & Corruption 29 10 Finalised 19 Outstanding Improper Conduct 2 Dismissed under Appeal SANCTIONS Dismissals 6 Six (6) Finalised

Birth Registration: 0 – 30 Days ANNUAL TARGET QUARTER 1 TARGET ACTUAL % ACHIEVED 58437 14 159 16 507 +14%

Schools Visited and Applications Collected 1st Quarter 2012 Annual Target = 1178, Quarterly Target = 556 (47%) Actual performance 423 schools (76%)

IDENTITY DOCUMENT AGE ANALYSIS – UNCLAIMED ID’S: APRIL – JUNE 2012 PROVINCE OPENING BALANCE RECEIVED ISSUED 0-3 MONTHS 3 - 6 MONTHS OLDER THAN SIX MONTHS CLOSING BALANCE Limpopo 27516 53913 55604 16744 9269 NIL 25806

PASSPORT APPLICATIONS - STATISTICS PASSPORT TYPE TOTAL Tourist Passports (NORMAL) 4497 Child Passports 836 Official Passports 132 Maxi Passports 68 Temporary Passports 2299 Emergency Travel Certificates 359 8191

DUPLICATES CASES - STATISTICS ITEMS NUMBER OF APPLICATIONS Cases on hand as at 1 April 2012 139 Cases received during Quarter 905 Cases referred to HO for issuance of Identity document 409 Cases on Hand as at 30 June 2012 496

LATE REGISTRATION OF BIRTHS (LRB): Not Interviewed   April 2012 May 2012 June 2012 Percentage: Limpopo: 183 214 193 +5%

QUERIES - STATISTICS ITEMS NUMBER OF APPLICATIONS 206 439 NIL Number of queries not finalized (carry over from previous quarter) 206 Number of new queries received 439 Number of finalized queries Number of queries not finalized NIL

STAKEHOLDER MANAGEMENT

STAKEHOLDER MANAGEMENT

PERMANENT RESIDENCE PERMITS CONTENT STATISTICS Quarter Opened: 87 Applications received for the quarter 74 Applications sent to Head Office PR Approved during the quarter 6 PR Refused during the quarter

TEMPORARY RESIDENCE PERMITS APPLICATIONS RECEIVED - Q-1 APPLICATIONS APPROVED - Q-1 APPLICATIONS REFUSED: Q-1 982 707 141

CENTRALISED COLLECTION POINTS ESTABLISHED IN DISTRICTS DEPORTATIONS PROVINCE Directly Deported Deported via DDHF (Lindela) LP 1396 111 CENTRALISED COLLECTION POINTS ESTABLISHED IN DISTRICTS

ASYLUM SEEKER STATISTICS Province Newco-mers received Number interviewed Number Adjudicated Rejected Manifestly Unfounded Rejected Unfounded Approval Sec 24 issued Final rejections handed over to Inspectorate Nr of transfers to Lindela Nr of extensions received Nr of extensions done   LP 3,500 2110 1767 929 831 2 75 8 10311

STAFF DEVELOPMENT MONTH TRAINING CONDUCTED EQUITY RACE TOTAL APRIL 2012 BAS Principle 4 Females – 4 Males Black 8 Sundry Payments 3 Females – 3 Males Blacks 6 New Managers Programme 2 Females – 1 Male 3 Public Service Induction 1 Female – 1 Male 2 3 Trainings 10 Females and 9 Males (19) 19

BUSINESS PLAN AND PERFORMANCE AGREEMENT   Business Plan: Operational Plans: Performance Assessments: Limpopo: Business Plans finalised and submitted: 26 April 2012 Operational Plans finalised and submitted: 25 May 2012 Performance Assessments for 2011/2012 financial year finalised: 28-30 May 2012

STAFF ENGAGEMENTS Limpopo Province Quarterly Review: Quarterly Department Management Committee Meetings – Finance & Support Directors, CDs, DDGs and DG interaction - Monthly Branch Meetings – DDG & Branch CDs and Directors - Monthly Limpopo Executive Committee - Bi-Weekly District Management Meeting (District Manager & Local Office Managers & Support): Monthly Staff Meetings: Monthly Youth Forum meetings: Monthly

Achievements Decentralization of Logis, Procurement, Sundry payments, Petty cash, Government vehicles and accommodation. Created a database for all Learners with or without enabling documents from Grade 10 -12. Secured land to build home Affairs Offices at Bochum and Modimolle Modimolle land donation approved by Treasury Youth Forum was established Complaints database fully functional Mobile Office support established in the Provincial Office Immigration Desk established in the Provincial Office Special Project Team - established in the Provincial Office Trend Analysis Team – established in the Provincial Office Counter Corruption alliance – strengthened with SAPS, Counter Intelligence, Organised Crime, State Security Agency Engagement and Liaison – strengthened with the Premier’s Office, Public Protector Office 48

Challenges All the offices in the Province have no holding cells for illegal foreigners There is severe shortage of branded IMS vehicles especially for Inspectorate for detection, arrest and deportation Severe shortage of transportation for offices in the Thusong Centres and the offices that were formerly called Permanent Service Points Absence of inspectorate officers at Ports of entry Severe shortage of IMS staff in the offices and at the Ports Lack of office accommodation for newly identified Small Offices in rural areas – budget was allocated to the Province in 2011/2012 but DPW has been unable to find offices for DHA in Limpopo Closure of Elim Office as from 1 August 2012 due to impropriety and failure to adhere to proper processes in acquisition of office space Inadequate bandwidth and poor network in the offices and at health facilities

ASM Challenges Establishment Challenges: ASM RRC Musina not allocated with Cleaning Staff Structure to be adjusted to accommodate Cleaning Staff Third party cleaning services (contractors) very costly Ablution Facilities: ASM Municipal ablution infrastructure inadequate

RE A LEBOGA BAIE DANKIE THANK YOU