ANSI Z10 (2012): Continual Improvement System for Sustainable HSE Management Z10 as a Framework for Performance Jim Grieger, CIH, CSP, CHMM Associate Director-EH&S, Cornell University June 8, 2012

Management Systems  Each company possesses (whether consciously or not, whether documented or not) an overall management system  An overall management system is the sum of the management subsystems.. as well as their interrelationships Reference: ISO Guide 72:2000 Guidelines for the justification and development of management system standards

Questions to Help Understand “Management Systems” Approaches  How would you describe the system (process) your organization uses to integrate environmental and health and safety programs into its day to day business?  Do you have a process to ensure EH&S issues are addressed routinely?  How reliable is the process? How do you know?  Does your process include on-going planning, risk identification/control and reviewing your process for effectiveness?

Management System Standards  OSHA VPP  Australia-SafetyMap  BSI-BS8800  Australia and New Zealand- AS/NZ 4801  Spanish-UNE  ISO  ILO-OHS-MS  American Chemistry Council-Responsible Care  American Petroleum Institute  AIHA  Japan Industrial Safety and Health Association  BSI-OHS Assessment Series  International Consortium for Standard & Conformity Assessment

5

Interest Sectors on Z10 Committee  Industry  Labor  Government  Professional Associations  General Interest  Liaisons to relevant standards

Early Meetings  Selection of composition of committee was in depth  Representation of all sectors was paramount  Argument for need was extensive  First meeting voted to exist!!!!  Struggled with what product should be

How we defined Success If the standard …  Helps those who would like to move toward a management system for organizing their programs  Is easy to read and provides useful information to facilities of varying S&H sophistication  Is published in a timely fashion  Is truly a product of consensus

… Versus Failure If the standard…  Adds unnecessary burdens to effective programs  Does not address minority concerns (i.e. small business, universities, labor)  Provides “cookie cutter” requirements rather than generally applicable guidance Z10

Summary  Z10 is a voluntary standard  Purpose of Z10: a tool to minimize risks, prevent injuries and enable continuous improvement of the OHSMS  Encourages integration using Deming’s Plan-Do-Check- Act  Helps reduce risk

Management Systems Page 11

Z10 Sections 1.0 Scope, Purpose, and Application 2.0 Definitions Appendices Page 12

Management commitment & leadership Employee participation Accountability Resources OHS policy Management Leadership and Employee Participation 13

Left side vs. Right side Page 14

Z10 Required Documentation  Health and Safety Policy (Section 3.1.2)  Objectives (Section 4.3)  Implementation Plan (Section 4.4A)  Audits (Section 6.2)  Management reviews (Section 7.1)

Z10 Standard What’s Different with the 2012 Standard? Page 16

Management Leadership and Employee Participation *2012 Changes  Policy availability (external)  Alignment with performance, financial and recognition systems Enhanced Guidance  Employee participation *(enhanced appendix)  Leadership communication  Integration with business systems  Reliance on system performance *=New Page 17

Planning *2012 Changes  Clarification of initial and ongoing reviews  Risk assessment and mechanisms for employee involvement  Periodic review and update Enhanced Guidance  System vs. operational planning  Conducting an initial review  Risk assessment methodologies *(new appendix)  Use of quantitative and qualitative objectives *=New Page 18

Implementation and Operation *2012 Changes  Risk assessment process  Consultation with contractors  Timely training and competent trainers  Employee participation Enhanced Guidance  Risk assessment *(new appendix)  Contractors and procurement checklists *(new appendix)  Employee participation in management of change *=New Page 19

Evaluation and Corrective Action *2012 Changes  Assessment of legal and other requirements  Audits by competent persons with independence Enhanced Guidance  Explanation of audit and independence *(enhanced appendix)  Assessing residual risks in corrective/preventive actions  Incident investigations to understand root-cause failures *=New Page 20

A) Policy Statements B) Roles and Responsibilities C) Encouraging Employee Participation D) *Planning-Identification, Assessment and Prioritization E) Objectives/Implementation Plans F) *Risk Assessment G) Hierarchy of Control *= New Appendices Page 21

Appendices H) *Management of Change I) *Procurement J) *Contractor Safety and Health K) Incident Investigation L) Audit M) Management Review Process N) *Management System Standard Comparison O) Bibliography and References *= New Page 22

Z10 for All Organizations  A standard for all sizes and types of organizations- balance and diversity of the ANSI process  A practical tool to help organize your OHSMS and efforts  A good resource for an initial review and gap assessment for your OHSMS Page 23

Thank You! Page 24