1 U.S. Technical Advisory Group Meeting Recap of the April Morocco PC 283 Meeting Victor Toy, CIH, CSP Chair, US TAG to PC 283 March 25, 2014

Presentation Title Date or Event Slide 2 Agenda Opening Remarks (Tim Fisher, Vic Toy)  New members (Jim Howe) Morocco Meeting Review (Kathy Seabrook, Thea Dunmire, Todd Hohn, Vic Toy) Next Steps (Vic Toy) Administrative items (Vic Toy)

Presentation Title Date or Event Slide 3 Meeting Objectives Overall Objective: The purpose of this meeting is to give the U.S. TAG Attendees a recap of the London Meeting and to start planning for review and action on Committee Draft 1.Review and impressions from the Morocco PC 283 Meeting 2.High level insights on WD1 and U.S. comments 3.Strategies and plans for TAG activities Updated WD1 text not yet available

Presentation Title Date or Event Slide 4 Summary of the PC 283 meeting in Morocco Objective: Processing WD comments into a Committee Draft 1300 comments, 230 Pages; 49 page PoC annex 85 Delegates in attendance, 33 of which attended for 1 st time PC Membership: 45 P Mem (+2), 15 Observers, 12 liaisons (+6) May 1 st ISO/DEC Directives: 2 month CD review period, one 9 mo extension, a now “ optional ” FDIS stage Development of a draft scope and purpose “ Guidelines for use ” oriented towards interpretation of requirements WG1 divided into 5 workgroups only one of which completed its task Work extended to a July 1 deadline with ballot for a CD Plans for an August 1 release of a CD Delay will “ push ” next PC meeting to November

Presentation Title Date or Event Slide 5 Status and subsequent plans Text in WD1 has for the most parts been revised, some parts are still subject to change The Annex has not been fully addressed yet PC 283 Task groups are continuing their work via correspondence (or physical meetings) if necessary to  complete their standards text and  the text for the guidance annex 1 st July - The completed texts will be assembled into a full draft by the WG Convener and Secretary The full draft will be edited by the WG Convener with the assistance of the TG Leaders

Presentation Title Date or Event Slide 6 Approximate breakdown of the number of comments against clauses in WG1/N22 Total no. of comments in WG1/N22 = 1295, on 227 pages Risk def. Improvement LeadershipRisk Management

Presentation Title Date or Event Slide 7 Casablanca Resolutions Resolution 1/2014 To circulate a Committee Draft of ISO for comment and ballot, following preparation of the text by ISO/PC 283/WG1 Resolution 2/2014 Amend the Design Specification of ISO to be consistent with:  The Committee Draft of ISO 45001, and  The results of the ballot on “OHS” versus “OSH” (see PC283/N88) Circulate the amended Design Specification for review and confirmation at the next plenary meeting Resolution 3/2014 To thank the host of the meeting, IMANOR, and it’s sponsor INCVT for the excellent meeting facilities provided and for its wonderful hospitality

Presentation Title Date or Event Slide 8 International Organizational Relationships PC Member countries 15 Observing countries 12 Liaison Members TAG to PC Organizational Members ISO Occupational Health & Safety Management Systems Delegates/ ”Experts” “Mirror Committees” U.S.

Presentation Title Date or Event Slide 9 Timeline (key dates) – 3 Years (N68) Terms New Work Item Proposal (NP) Working Draft (WD) – First draft developed by the Project Committee and experts Committee Draft (CD) –First public draft for circulation to public for comments Draft International Standard (DIS) Final Draft International Standard (FDIS)

Presentation Title Date or Event Slide 10 Timeline (key dates) – 3 Years (N68) 10/21/13: Initial PC 283 Meeting to develop WD1 02/28/14: Comments due on WD1 04/04/14: PC Meeting drafts “Committee Draft 1 (CD1)” (now Jul 1) 06 /2014: CD1 released for comment/ballot (now Aug 1) 11 /2014: PC Meeting drafts “Draft International Standard (DIS)” 01 /2015: DIS released for translation 06 /2015: DIS Ballot 11 /2015: PC Meeting drafts “Final DIS (FDIS)” 01 /2016: Final draft of FDIS  ISO processing 07 /2016: FDIS Balloting 09 /2016: Publication of ISO Next slide

Presentation Title Date or Event Slide 11 Work plan following the Morocco meeting 15 July - The full draft will be circulated to the members of WG 1 for a Yes/ No ballot on whether it is adequate to go forward as the CD text 1 st August – CD ballot starts 1 st October – CD ballot closes Next PC meeting – end of November 2 mo. Comment (TAG Effort)

Presentation Title Date or Event Slide 12 Reminder of Some of the Major issues so far Terms and definitions (e.g. “issues”, “workplace”, “risks”) The concept of “positive risks” or opportunities Management system vs. program orientation Feed back and crisp relationships between sections of Employee / worker participation What stage assessments (i.e. risks) are conducted Flow and understanding of the planning section from assessment to prioritization to objectives to system issues Supplier / outsource management (including procurement and contractor management)

Presentation Title Date or Event Slide 13 and the major challenges Major issues related to requirements  Definition of what a management system is  Objective of the OSHMS (compliance vs. conformance)  Application of the HLS  Speaking small (SMEs)  Depth or requirements or need for strong ANNEX Major issues related to development and final product  Diversity of input  HLS “fit”  Input by “experts”  Need for basic vs. mature OHSMS concepts  Language and translation

Presentation Title Date or Event Slide 14 Strategies for pushing the US position Educate, deliberate and advocate In general, “give and take” Assure concepts are included in annex if not standards language Open door for future documents

15 TG2 Planning Victor Toy, CIH, CSP Chair, US TAG to PC 283 March 23, 2014

Presentation Title Date or Event Slide 16 General Overview Of the 1295 comments submitted… 266 (20%) are on Section 6, One third of those (80) are in the definitions of risk and hazard Comments include: Feedback (choices) on terminology Proposals to adjust structure of the section to improve flow Proposals to transfer content to other sections Suggestions for changes to wording Draft content for guidance on specific topics

Presentation Title Date or Event Slide 17 Section 6 Comment disposition Delineation of comments processed: Terminology: 66 Structure & Flow: 17 Text detail: 156 Editorial: 19 Annex: 8 TOTAL: 266 (258 addressed: 8 remaining) – but a few deferred comments need to be revisited. Work not yet started on annex

Presentation Title Date or Event Slide 18 Comments overview & hot topics Overall Structure of Section : Suggestion to move OHS risk assessment from Sec 6 to 8 Suggestion to move Comp Obligations from Sec 6 to 4 (Context) General concern about overall flow – especially Section 6.1 Terminology and requirements: “opportunities” “compliance obligations” / “legal and other requirements” “objectives” – are these improvement or performance objectives? System Risks vs. OHS Risks clear distinction required in section 6 consistent with Annex SL

Presentation Title Date or Event Slide 19 Comments overview & hot topics Annex topics (not complete list as this is work in progress) (Risk) ‘criteria’ Guidance on compliance obligations Analysis of near misses/incidents Residual/unmitigated risk Risk gap analysis/assessment Human factors Limited time projects/operations Multi-employer work sites

Presentation Title Date or Event Slide 20 Section 6 Terminology – Risk Majority of comments appear to favor separating general (management system) risks from “OHS risks” Some favor making the OHS risk definition a note to the Annex SL risk definition (U.S. comment) A few prefer purely to use Annex SL Choice of 3.09A close to U.S. preference (an estimate of vs. combination) 3.09A - OH&S risk - combination of the likelihood of an occurrence of a hazardous event or exposure(s), and the severity of injury or illness ill-health that may be caused by the event or exposures

Presentation Title Date or Event Slide 21 Section 6 Terminology – Hazard 3.09B1 most popular, followed by B2 (the U.S. preference) which said “condition, set of circumstances, or inherent property that can cause injury, ill health/illness or death 3.09B1 (before) - Hazard - source, situation or act with a potential for harm in terms of human injury or ill-health/illness, or a combination of these 3.09B1 (after) - Hazard - source, situation or act with a potential to cause human injury or ill health

Presentation Title Date or Event Slide 22 Section 6 Terminology – Misc Opportunity - should not be defined but guidance is necessary to explain the concept as follows:  assure the OH&S management system can achieve its intended outcomes  prevent, or reduce, undesired effects  achieve continual improvement Deferred to TG5 (Terminology) “Compliance obligations” vs. “Legal and other requirements” “Objectives”

Presentation Title Date or Event Slide 23 Overall Structure of Section Suggestion to move OHS risk assessment from Section 6 to 8 Keep main discussion in 6, with focus in 8 remaining on application of controls (arising from RA) – but noting the feedback loop to 6. Suggestion to move Compliance Obligations from 6 to 4 (Context) Keep main discussion in 6, with existing mention reference in 4 General concern about overall flow – especially Section 6.1 Agreement to reposition “Compliance obligations” section Majority in TG2 favor position early in Section 6 before HAZID &RA Minority strongly favor position after HAZID & RA Referred to plenary resulting in no change

Presentation Title Date or Event Slide 24 U.S. Section 6 Comments Not Accepted7 Accepted16 Annex9 Deferred2 total34 General responses Accepted Section 6 organization and flow Feedback from other sections into planning Management of Change Meaningful employee participation Multiemployer worksite (to annex) Review of management system (to annex) Not Accepted Specific system improvement language Identification of system issues Clarification of risk assessment in section 6 vs 8

25 Next Steps and Administrative Items

Presentation Title Date or Event Slide 26 III. Next Steps PC 283 TGs complete standards language and annex Vote to move to CD (delegates) U.S. TAG begins work on review and comments Distribute CD TAG Member Review and comment (at least 2 weeks) TAG Meeting(s) to address U.S. comments 1 week Face to face meeting possibly around week 3-4 Consolidation of U.S. TAG comment resolutions (who?) Final Review by Telecon of major issues (if possible) US TAG committee vote on CD Comments and vote submitted to BSI

Presentation Title Date or Event Slide 27 IV. Administrative items a)TAG organization / working groups a)Facilitators/ ” Edit ” team b)OHS vs OSH Ballot

Presentation Title Date or Event Slide 28 US TAG to PC 283 Organizational Structure

Presentation Title Date or Event Slide 29 Thank you! Any questions?