Active Women Consortium Training Conference 2011 Delivering a neighbourhood event that meets the needs of girls Adam Smith & Claire Wheeler

What makes a good event?  Good events vs bad events – your experience as an audience member  In pairs discuss good and bad events that you have been to and why they were positive or negative experiences

What makes a good event? The key factors for successful events can be grouped using the – P.E.E.L. principle:  PEOPLE – who was involved and how well the team behind the event worked together  EMOTION – how the event stimulates the senses – makes people feel  ENGAGEMENT – how to connect with the audience  LEGACY– the long term benefits (for all stakeholders)

Things to consider  Choice of activity  Childcare arrangements  Timing  Pre-registration  Local champions  PR / Marketing

Vision for your StreetGames Festival  Group activity – Think of an event you would like to organise. In small groups, DISCUSS and MAKE NOTES regarding the important details have you picked out from the previous discussion which might influence your planning?  Group activity – If there were no limitations (i.e. time, space, budget etc.) what events would you love to do?

Some Ideas  Back to Netball style tournaments inviting other Us Girls projects  Mass dance / Zumba session combining all sessions in the area (Zumba are already delivering some of these)  Sports events linked to a local college where discounted massage and beauty treatments can be offered after participating  Charity fundraising events  Linked to current events i.e. Race for Life  Small local events raising money for local causes

Vision for your StreetGames Festival  Group activity – Think of an event you would like to organise. In small groups, DISCUSS and MAKE NOTES regarding the important details have you picked out from the previous discussion which might influence your planning?

Vision for your StreetGames Festival Things to think about:  Venue (size/type/staff/cost/contract/risk assessment)  Budget  Equipment & activity providers  Staff / Volunteers  VIPs  Marketing & PR  Registration

Risk Assessment

On the day Things to think about:  Set up / take down  Registration  Equipment & activity providers  Staff / Volunteers / 1 st Aid  Signage / branding  Compare & sound  T-shirts / medals / trophies  Presentations & photos  Have spares of EVERYTHING!