Director’s Report August 2, 2008 Howard E. Michel

Campaign Goals (circa 2005) Facilitate sections developing a variety of programs such that every member who wants to participate can find something of value to participate in. Encourage the IEEE to make decisions to maximize membership advantage for both the member and his employer. Convince local employers to support and encourage IEEE membership. Build an awards program to broadly recognize engineers for technical and professional excellence.

Goals (February 2008) Develop the member –Education –PACE –Awards –GOLD/WIE/Students –Chapters Membership development –MDC Balance the budget

Operating Style Plan—Innovate—Communicate—Execute SPC Functional Audit Frontline Volunteers Members Strong Area Chair function

Facilitate Sections Developing a Variety of Programs Section partnership program –2008, $6.3K, submitted using PACE forms to PACE chair Going to: Mid-Hudson, Jersey Coast –2009, $20.4K submit using PACE forms to IEEE-USA year end surplus –R1 and R5 got $10K each Going to: New Hampshire ($2K), Princeton/Central Jersey ($5K) and Region ($3K) R1-R2 WIE conference

Facilitate Sections Developing a Variety of Programs (2/2008) Focus on developing the member –Education – about the same –PACE – spent all our money, plus $10K –Awards – still problems with section participation –GOLD – continues to grow, EWB program –WIE – joint R1/R2 conference –Students – money and activities need to be realigned –Chapters – no organized push/support from Region Membership development –MDC – Area coordinators, strong program

Make Decisions to Maximize Membership Advantage Creation of Member and Geographic Activities (MGA) from Regional Activities R1 pilot MGA section-rebate program –Worcester County and New Hampshire 10% participation bonus, some innovative ideas Alternative membership model Public visibility, 125 th anniversary Join/Renew ad hoc committee OU-OU Relationships ad hoc committee MGA Strategic Development and Environmental Analysis Committee

Local Employers to Support and Encourage IEEE Membership Created/empowered Region Industrial Relations committee

Awards Program to Broadly Recognize Engineers New awards program rolled out in 2007 –Better definitions of awards –Easier process –Still struggling with section participation Minimal/No participation in RAB/MGA awards –R1 was only Region in 2007 with no RAB awards

Director’s Report Ex Com June 13, 2008 Howard E. Michel

Telcon Discussion Items Section congress recommendations Summer Leadership Workshop Discussion of joint R1/MGAB meeting Reimbursement vs. compensation regarding IEEE volunteers and families, particularly as it relates to the summer meeting Draft 2009 budget Future meeting planning Status of committees/projects

Reimbursement Ordinary (i.e., reasonable, not lavish) and necessary travel expenses directly related to the conduct of an IEEE activity can be reimbursed in accordance with existing IEEE written policies.

Scenario 1 Form 1099 Not Required A person is providing services as an unpaid volunteer, and that person is provided with meals during the period of volunteer activity. An example is the volunteer who attends the BoD Series, Sections Congress, or other such meetings. The value of meals provided is not considered taxable income to the person and a 1099 Form is not required to be filed.

Scenario 2 Form 1099 might be required A person is providing various services as an unpaid volunteer, and that person is provided with meals during an activity that is unrelated to the volunteer activity. For example, a Section officer attends an event and is provided with free meals. All other attendees pay for their meals and the Section officer is not performing any volunteer services at this event. These free meals can be considered compensation for serving as an officer. Not charging officers event registration fees that are being charged to all others might also be considered compensation. The same may hold true for discounts offered only to officers.

With regards to paying for spousal meals and activities Such payments are considered by the IRS to be taxable income to the recipients. There is an exception if the spouses have "bona fide" business purposes for attending the functions.. Payments for spousal expenses should be avoided. Any payments of spousal expenses should be documented as to the bona fide business purpose for doing so. For expenses that have no bona fide business purpose, IRS Form 1099MISC should be issued to the volunteer or spouse.

When payments for spouses are taxable Family members are not required to attend meetings, given assignments in advance or to make presentation at the event(s) No formal request for family member to attend event(s) Family members performs only “helpful” services, such as limited note taking, secretarial services, etc. Family members participate in substantial tourist activities (shopping, sight-seeing, etc.) Children or other family members make the trip

When payments qualify for bona fide business purposes Formal or official correspondence requests spouse or other family members make the trip or attend event(s) Spouses are required to attend meetings, given assignments in advance or make presentation at the event(s) Family member performs “necessary” services by acting as a representative of the organization in a substantial manner Family members do not participate in tourist activities Children or other family members do not make the trip