Excel Web App By: T. Khawlah Al-Mutlaq

Introduction to Spreadsheets A spreadsheet is an electronic file used to organize related data and perform calculations. Example- Microsoft Excel. 2

3 Create Excel Workbook in OneDrive Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Exploring the Excel Window A worksheet is a single spreadsheet that contains formulas, values, text, and graphical representations of data. Each worksheet is identified by a sheet tab A workbook is a file containing related worksheets. By default, new workbooks have one worksheet. 4

Exploring the Excel Window 5 New sheet sheet tab Insert Function Formula bar Active Cell Column Heading Row Heading sheet tab navigation buttons

Exploring the Excel Window Worksheet rows lie horizontally and are numbered from 1 to 1,048,576. Worksheet columns lie vertically and are labeled from A to Z. Successive groups of 26 columns are labeled AA to AZ, BA to BZ, etc. A cell is the intersection of a row and column A cell address or cell reference names a cell and it is made up from the column letter and row number. Example Cell A3 The active cell is the current cell. 6

Entering Text 7 Text is any combination of letters, numbers, symbols, and spaces not used in calculations.

Entering Values 8 Values are numbers that represent a quantity or a measurable amount.

Entering DATES You can enter dates and times in a variety of formats in cells, such as 9/1/2016; 9/1/16; September 1, 2016; or 1-Sep-16. You can also enter times, such as 1:30 PM or 13:30. 9

The default workbook name Book1 does not describe the contents of the workbook. You should rename workbook title to reflect the book contents. To rename a workbook, do the following: Double-click workbook title, type the new name, and then press Enter. 10 Rename a Workbook

Double-click a sheet tab, type the new name, and then press OK. OR Right-click the sheet tab, select Rename from the shortcut menu, type the new sheet name, and then press OK. Rename a Worksheet The default worksheet name Sheet1 does not describe the contents of the worksheet. You should rename worksheet tabs to reflect the sheet contents. To rename a worksheet, do one of the following: 11

Insert a Worksheet To insert a new worksheet, do one of the following: Click New sheet to the right of the last worksheet tab. Click the Insert arrow—either to the right or below Insert—in the Cells group on the HOME tab and select Insert Sheet. Right-click any sheet tab, select Insert from the shortcut menu, click Worksheet in the Insert dialog box, and then click OK. 12

Delete a Worksheet To delete a worksheet in a workbook, do one of the following: Click the Delete arrow—either to the right or below Delete—in the Cells group on the HOME tab and select Delete Sheet. Right-click any sheet tab and select Delete from the shortcut menu 13

Hide and Unhide a Worksheet To hide a worksheet in a workbook, do the following: Right-Click the sheet tab and select hide from the shortcut menu. To unhide a worksheet in a workbook, do the following: 1.Right-click any sheet tab and select unhide from the shortcut menu 2.Then select the sheet you need to unhide. 14

Moving (Reorder) Worksheets Moving a worksheet changes its order among sheet tabs. To move a worksheet: Drag the sheet to its new location. Or Right-click the sheet tab you want to move and select Reorder to display the dialog box. 15

Inserting Rows and Columns To insert a new column or row, do one of the following: Click in the column or row for which you want to insert a new column to the left or a new row above, respectively. Click the Insert arrow in the Cells group on the HOME tab and select Insert Sheet Columns or Insert Sheet Rows. OR Right-click the column (letter) or row (number) heading for which you want to insert a new column to the left or a new row above, respectively, and select Insert from the shortcut menu. 16

Deleting Rows and Columns 17 To delete a column or row, do one of the following: Click the column or row heading for the column or row you want to delete, then click Delete in the Cells group on the HOME tab. Right-click the column letter or row number for the column or row you want to delete and select Delete from the shortcut menu.

Deleting cells 18 To delete a cell or cells, Select the cell(s), click the Delete arrow in the Cells group, and then select Delete Cells to display the Delete dialog box, then Click the appropriate option to shift cells left or up and click OK.

Adjusting Column Width 19 To widen a column to accommodate the longest label or value in a column, do one of the following: Position the pointer on the vertical border between the current column heading and the next column heading. When the pointer displays as a two-headed arrow, double click the border. Drag the vertical border to the left to decrease the column width or to the right to increase the column width.

Adjusting Row Height You can adjust the row height in a way similar to how you change column width by double-clicking the border between row numbers 20

Selecting a Cell Range A range is a group of adjacent or contiguous cell. Two cell addresses separated by a colon ( : ) represents a range. Example: C3:D7 To select a range, drag from the upper left cell to the lower right cell. 21

Selecting a Cell Range Following are the methods you can use to select ranges and an entire column or row: To select a range: Drag until you select the entire range OR select the first cell then press and hold shift then click the last cell in the range. To select an entire column OR a row: Click on the column or row heading. 22

Moving a Range To move a range, do the following: 1.Select the range. 2.Use the Cut command to move the range. After you click on the Cut, select destination and choose Paste. Note The shortcut key combination for cutting is Ctrl + X and pasting is Ctrl + V. 23

Copying a Range 24 To copy a range, do the following: 1.Select the range. 2.Use the Copy command to copy the contents. 3.After you copy it, select destination and choose Paste. 4.The original range has the moving dashed border. To turn off the moving dashed border around the originally selected range, press Esc button. Note The shortcut key combination for copying is Ctrl + C and for Paste is Ctrl + V.

Formatting The following figure shows different formatting options such as wrap text, merge, applying alignment options, borders and fill color. 25 Wrap Text Vertical alignment Horizontal alignment Main title merged and centered over columns Merge & Center Fill color applied to cells Boarder surrounding a range

Merge and center labels A range of cells can be merged together to become one cell. To merge cells, Select the range of cells across which you want to merge and click Merge & Center in the Alignment group on the Home tab. To unmerge cells (split the merged cell back into its original multiple cells), click the merged cell and click Merge & Center. 26

WRAP TEXT WRAP TEXT : This button wraps extra long text into multiple lines so we can see all of it without changing the cell width. To wrap the text, select the cell then click Wrap Text in the Alignment group on the Home tab. 27

Numeric Formats 28 You should apply number formats based on the type of values in a cell, such as applying either the Accounting or Currency number format to monetary values. See Table 1.6 for common numeric formats such as General, Number, Currency, Accounting, Comma, Date, and Time.

Numeric Formats 29

Numeric Formats 30 To apply currency style To apply percentage style To apply 1000 separator (Comma style) To Increase Decimal To change the category of number format To Decrease Decimal

Using Auto Fill Auto Fill enables you to copy the contents of a cell or cell range to continue a series using the fill handle. The fill handle is the small green square in the bottom right corner of an active cell 31

Entering Formulas Formulas are combinations of cell addresses, math operations, values and/or functions A formula begins with the equal sign (=) Examples: =A1+A2 =C2*5 32

Mathematical Symbols 33 OperationCommon SymbolSymbol in Excel Addition++ Subtraction-- MultiplicationX* Division÷/ Exponentiation^^ The formula is displayed in the Formula Bar when the cell is selected. The following table shows what mathematical keys to use when entering formulas in Excel. Example : =C4/D4

Cell References in Formulas It is best to use cell addresses in formulas versus actual data Example: If cell A1 contains the value 5 and you need to add B1 to this value, use =A1+B1 versus =5+B1 So, If the data changes, Excel will recalculate the result 34

Function Basics An Excel function is a predefined formula that performs a calculation. A function begins with the equal sign (=) followed by the function name and arguments in parentheses. Example: =SUM(A1:A3) 35

Basic Functions Common functions include: 1)AVERAGEarithmetic mean 2)MINminimum value 3)MAXmaximum value 4)COUNTnumber of values in range 5)SUM calculates a total 6)IF logical function 36

Insert Function To display the Insert Function dialog box, click Insert Function (located before the Formula Bar) or click Insert Function on the Insert tab OR use the AutoSum to insert the Function needed. 37 Click here to display function dialog box

Insert Function From within the dialog box, select a function category, such as Most Recently Used, and select a function to display the syntax and a brief description of that function. 38 Click to display a list of categories Select a Function Syntax and description of selected function

The IF Function It is a function that is used to test the values in a cell and return one value if true and another if false. The IF function has three arguments: A condition that is tested to determine if it is either true or false The resulting value if the condition is true The resulting value if the condition is false =IF(logical_test, “value_if_true”, “value_if_false”) 39

Designing the Logical Test The logical test is built from the logical operators. 40

ErrorMeaning #DIV/0!Trying to divide by 0 #NAME?Text in the formula is not recognized #VALUE! The wrong type of operand or function argument is used ####### The column is not wide enough to display the content 41 Excel Errors and Their meanings

Chart Basics A chart is a visual representation of numeric data 42

Chart Basics Chart elements include: Chart Title Axis Titles Legend Data Labels Data Table Axes Gridlines 43

Choosing a Chart type 44

Column Charts A column chart displays data vertically, with each data series forming a column 45 Column height indicates value Chart area Plot area Value axis (Y axis) Category axis (X axis)

Bar Chart 46

Line Chart 47

Pie Chart 48

Changing the Chart Type Using the Chart Tools contextual tab: In Change Chart Type group Select the desired chart type 49

Chart elements 50

Chart Titles and Legend A chart title is the label that describes the entire chart. An axis title is a label that describes either the category or value axis. A legend is used to distinguish data points in a pie chart or data series in a multiple series chart. 51

52 Clearing in Worksheet

Data Sorting: arranges data in a table. Data can be sorted in one of the following: Sort Ascending Sort Descending 53