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Chapter 4 Customizing Paragraphs

3 More Paragraph Changes Highlight a paragraph in Word by applying borders and shading. Sort paragraphs to control text order. Add tabs to align text. To make changes, select text. Then delete move, or copy it.

4 Adding Paragraph Borders and Shading You can apply a border to any side of the invisible frame surrounding each paragraph in Word. You can customize the border and add shading behind the paragraph. Borders and shading expand and contract if the paragraph length changes. Apply borders and shading using the Borders and Shading buttons in the Paragraph group of the Home tab or using the Borders and Shading dialog box.

5 Adding Paragraph Borders and Shading To apply a border, click in the paragraph, click the arrow for the Borders button in the Paragraph group, and then click the desired border. The name of the Borders button changes depending on the most recently selected border.

6 Adding Paragraph Borders and Shading To apply shading, click in the paragraph, click the arrow for the Shading button in the Paragraph group, and then click the desired color. Drag over text to apply shading to that selection only. Click More Colors in the gallery to display additional color choices.

7 Customizing Borders and Shading The Borders and Shading dialog box provides further options for customizing borders and shading. Click the Borders button arrow and click Borders and Shading in the drop-down list to open the dialog box. The Borders tab offers settings for customizing borders, and the Shading tab offers settings for adjusting shading.

8 Customizing Borders and Shading Choose a style, color, and width Click a side to insert or remove a border

9 Customizing Borders and Shading Choose a fill color and style

10 Checkpoint Name some examples of when you might want to apply paragraph borders. Name some examples of when you might want to apply paragraph shading. How do you apply borders? How do you apply shading? Where can you customize borders and shading?

11 Sorting Paragraphs You can sort a series of paragraphs according to the first character in each paragraph. The first character can be a number, symbol (such as $ or #), or letter. Select the paragraphs to sort. Otherwise, Word sorts the entire document. Click the Sort button in the Paragraph group of the Home tab, confirm the settings in the Sort Text dialog box, and then click OK.

12 Sorting Paragraphs

13 Working with Tabs on the Ruler Default left tabs are set at every.5 inch. Create your own tabs as needed for your documents. To display the ruler, click the View Ruler button at the top of the vertical scroll bar. Click the Alignment button at far left to select the type of tab to set.

14 Working with Tabs on the Ruler Left tab. Text aligns left at tab stop. Center tab. Text centers at tab stop. Right tab. Text aligns right at tab stop. Decimal tab. Decimals align at tab stop. Bar tab. Vertical bars appear at tab stop.

15 Setting a Tab on the Ruler Select the paragraph(s) for which you want to set tabs. Click the Alignment button on the Ruler until it displays the desired tab type. Click the desired tab position on the Ruler.

16 Setting a Tab on the Ruler You can set a tab stop for a paragraph at a precise measurement. Select the tab type first. Press Alt, move the mouse pointer to the ruler in approximately the desired position, and press and hold the left mouse button. Drag left or right until you see the desired measurement, and then release the mouse button and Alt key.

17 Moving and Deleting Tabs on the Ruler To move a tab, drag the tab symbol to a new location on the Ruler. To delete a tab, drag the tab symbol down off the ruler over the document.

18 Using the Tabs Dialog Box The Tabs dialog box enables you to set tabs at specific measurements. Click the dialog box launcher for the Paragraph group on the Home tab, and then click the Tabs button in the Paragraph dialog box.

19 Using the Tabs Dialog Box Click Clear All to clear all tabs, or click a tab in the Tab stop position list and click Clear. To set a tab, click a type under Alignment, enter a measurement under Tab stop position, and click Set.

20 Setting Leader Tabs Leaders help direct the eye across the page and are helpful in lists like a table of contents. You can use periods, hyphens, or underline characters as leaders.

21 Setting Leader Tabs To add a leader when setting a tab in the Tabs dialog box, choose the tab type under Alignment and enter the measurement in the Tab stop position box. Click the desired leader type under Leader, and then click Set.

22 Checkpoint What happens if you do not select paragraphs before sorting? What button do you click to start the sort process? Name one method you can use to set a tab on the Ruler. How do you move or delete a tab on the Ruler? How do you open the Tabs dialog box? What can you do in the Tabs dialog box that you cannot do when setting a tab on the Ruler?

23 Deleting Text To delete a single character, press the Delete or Backspace key. To delete more text, select the text and press Delete.

24 Cutting Text Cutting text places it in a holding area in memory called the Clipboard. Once text is on the Clipboard, you can paste it to another location in the same document or another document. To cut the text, select it, and click the Cut button in the Clipboard group of the Home tab.

25 Cutting and Pasting Text To move text, cut it from its original location, click to position the insertion point, and then paste. You can use the Cut and Paste buttons in the Clipboard group of the Home tab. You also can right-click and click the Cut or Paste buttons in the shortcut menu as needed. The Ctrl + X keyboard shortcut cuts the selection, and Ctrl + V pastes.

26 Moving Text by Dragging To move a selection with the mouse, move the mouse over the selection until the pointer changes from an I-beam to an arrow pointer. Drag to the desired location and release the mouse button.

27 Using the Paste Options Button By default, pasted text retains its original formatting. When you paste text, the Paste Options button displays in the lower right corner. Click the Paste Options button to open a drop-down list with options for formatting the pasted text, such as matching the formatting where the text is pasted.

28 Copying and Pasting Text You can duplicate portions of text in a document or between documents instead of retyping the text. Select the text, copy it, position the insertion point at the location where you want to place the copy, and paste it. Copy and paste text using the Copy and Paste buttons in the Clipboard group in the Home tab, or the Ctrl + C and Ctrl + V keyboard shortcuts.

29 Copying Text with the Mouse To move a selection with the mouse, move the mouse over the selection until the pointer changes from an I- beam to an arrow pointer. Press and hold the Ctrl key, drag to the desired location, and release the mouse button and Ctrl key.

30 Using the Clipboard The Clipboard automatically stores up to 24 different items that you cut or copy so you can paste them at various locations. To open the Clipboard task pane, click the dialog box launcher for the Clipboard group on the Home tab. To insert an item from the Clipboard task pane, position the insertion point and then click the button for the item to insert in the task pane.

31 Using Paste Special The Paste Special dialog box enables you to specify the overall format for pasted information, such as whether it should be pasted as a picture or Unformatted text. To display this dialog box when pasting, click the Paste button arrow in the Clipboard group and then click Paste Special. Click the desired option in the As list, and click OK.

32 Checkpoint How do you delete a selection? Describe one method for moving text. Describe one method for copying text. What is the Paste Options button for? How many items can be cut or copied to the Clipboard? How do you open the Clipboard task pane? How do you give the Paste Special command, and why do you use it?

33 Wrap Up You can apply borders or shading to a paragraph to emphasize it. Use the Borders and Shading buttons in the Paragraph group of the Home tab to apply borders or shading. Use the Borders and Shading dialog box to customize borders and shading. Paragraphs of text can be sorted according to the first character in each paragraph. You can create left, center, right, decimal, and bar tab stops. Set tabs by clicking the Alignment button on the Ruler to select a tab type and then clicking on the desired tab location on the ruler. Drag a tab on the Ruler to change the tab position or drag it off the Ruler to delete the tab. Cut and paste text to move it, copy and paste text to copy it. The Paste Options button enables you to apply formatting to a pasted selection. Paste any of multiple items from the Clipboard task pane.