October 27, 2011 MUSC Faculty Senate Promotion and Tenure Workshop

Overview of Promotion and Tenure Roger White, PharmD Comments from Panel Experiences with the process Recommendations for candidates Questions from the Audience Workshop Outline

Promotion and Tenure Promotion is based on accomplishments and contributions. Tenure is based on projected future contributions to the institution.

Tenure? According to the MUSC Faculty Handbook section 6.04 (Faculty Tenure): “Tenure shall be the assurance of continuous appointment to a particular faculty rank, with continuation of salary commensurate with the rank, as long as duties are performed in accordance with accepted standards,…”

MUSC Faculty Handbook section 6.04 (cont.) “…subject to termination for cause, upon retirement, on account of financial exigency, or the change or abolition of institutional programs.” “Tenure rests in the college or department of primary appointment only.” “The initial letter of appointment and/or contract and annual renewals shall specify status with regard to tenure.”

Criteria for Tenure? According to the MUSC Faculty Handbook section 6.04a: “The faculty member must demonstrate competence and promise of long-term usefulness to the missions and programs of the University to be considered for tenure… ”

Possible New Criteria for Tenure Interdisciplinary and inter-professional initiatives (teaching, research, service) Entrepreneurship Collaborations

8 Myths About Promotion and Tenure When I was your age…. I just got tenure, so here’s how to do it… They don’t read it, they just count stuff… Just keep pumping out stuff from your dissertation… “Engagement doesn't count, just research (and maybe teaching)…. Administrators want to deny tenure whenever they can … It doesn’t really mean anything anyway…

Teaching Didactic Experiential Service Administrative Clinical Research Funding Publications Criteria for Evaluation

Teaching Didactic Professional vs Graduate Programs Lecture hours/Course coordination Student Evaluations Peer Evaluations Experiential Usually simultaneous with clinical activities Fewer evaluations Graduate students/Post-docs Criteria for Evaluation

Service Administrative Administrative Position MUSC Committees (Dept, College, University) Professional Organizations Other Clinical Percent Effort (Clinician/Educator) Evaluation difficult for chairs/committee Criteria for Evaluation

Research Funding Source: NIH/Federal vs Other Amount (% Effort) Publications Peer reviewed vs Non peer-reviewed Original research vs. reviews/chapters Do publications from previous institutions count? Quantity (number often not stated) Quality (journal impact factor?, other’s impressions) Criteria for Evaluation

Promotion and Tenure are separate processes at MUSC Tenure/Promotion Clock “Up or Out” policy Can apply to promotion or tenure Usual application is after 5 th year Time “off the clock” Parenthood Medical leave Promotion and Tenure Policy Issues

Annual Evaluations 3 year Review Application for Promotion/Tenure Chair Evaluation Department APT Committee College APT Committee University APT Committee Board of Trustees Post-tenure Review Promotion and Tenure Process

15 Chairs Responsibilities Structure work-life for success –Teaching assignment –Research assistance –Financial and resource support –Protection time Use fair informal and formal faculty reviews Meaningful annual review letters

Faculty Handbook Promotion and Tenure Guidelines Post-tenure Review Process Annual Faculty Contracts Annual Faculty Evaluation Teaching Evaluations/Portfolio Internal External Letters of recommendation Curriculum vitae Important Documents

17 Dossier Materials Letters –Dean –College Advisory Committee –Chair –Directors of Centers, Institutes or other departments –Tenured faculty of same rank or higher –Faculty outside department –External – candidate and Chair recommendations –Students

18 Dossier Materials Performance Materials –Updated CV –Annual Evaluations since last promotion or appointment –Teaching Portfolio –Creative Productivity –Grants & Contract Information –Professional Status and Activity –University & Public Service Information

19 Dossier Materials Administrative Information –APT Procedures –Distribution of effort since last promotion or appointment –Job description and Approval Letter –If Joint appointment, discussion of promotion plan with the Department Chair/Center Director is needed

MUSC Promotion Process

A Typical Academic Progression Tenure typically is considered between Associate Professor and Professor designations, but can be considered at other times.

MUSC Tenure Process

Post-tenure Review Process

24 When it gets difficult Appointment letter states expectations but the activities don’t match Distribution of effort doesn’t reflect activities Annual reviews are not consistent with other materials Dean – Chair – Faculty Disagree

How Does One Maximize the Chances of Obtaining Tenure? Make your accomplishments visible, tangible, quantifiable, locally and nationally. Perform consistently. Improve. Establish independence, but balance with collegiality. Find a niche, establish your name in an area.

How Does One Maximize the Chances of Obtaining Tenure? Understand “the rules”. Make it a “no-brainer” for your Chair. Work with your Chair to align your interests with the needs of your department. Set short and long term goals. Get a mentor, and work with them.

27 Selecting a Mentor Available for regular consultations and review of progress Knowledgeable of promotion & tenure process for your discipline Comfortable communication Possible collaborator but not always necessary

Meet with your mentor often. Listen to them. Encourage unvarnished honesty. Show them your grant applications, teaching materials, tangible scholarship and manuscripts. Solicit their advocacy. Utilizing a Mentor

Organization. Identity with a scholarly area. Presentation. Can the reader quickly pick out your most noteworthy accomplishments? Scholarship, service/clinical care, teaching, mentorship, science. National and local visibility. Take a Hard Look at your CV

Necessary for tenure. Tricky to develop independence in a mentored environment. Must develop a reputation that is clearly distinct from your mentor. R01 (or national award) is one of the best ways to establish independence. Editorial boards, Study Section memberships, National policy, advisory or accrediting boards. National teaching awards. Independence