COVER YOUR BASES By: Pete Spatara By: Pete Spatara Director of Public Works Director of Public Works City of West Palm Beach City of West Palm Beach

When you’re on deck… Get Contracts in place A Tested Plan Evacuation Routes Debris Staging Sites Establish Communication Take care of employees Protect equipment Access to Food, Water & Fuel

GETTING READY Contracts –Disaster debris removal and disposal services –Monitoring of disaster debris removal –Mold remediation –Generator rental –Roof repair and replacement –General construction building repair –Ice –Rental of portable toilets –Repair and replacement of fencing

GETTING READY Optional Contracts –Canal cleaning –Catering –Tent and chair rental –Rental of roll off containers –Warehouse stock of safety supplies

Defense is Ready Planned evacuation route Debris site lined up Contracts for removal Operation center Radio communication Shelters ready City equipment protection Allow staff to secure home & family Prepare time line Establish chain of command Prepare citizens

DID WRONG…

STOLEN BASE Debris removal contracts lapsed Construction debris pick-up was not included in piggy back contract Did not follow plan on clean-up (allowed politics to rule)

BALK Landscapers & tree companies putting out debris instead of hauling away as required

BALL FOUR No government involvement FEMA

MAN MADE DISASTERS How do you prepare?

FEMA GUIDELINES Procurement shall follow FEMA guidelines to ensure reimbursement from the federal government by: –Retaining original receipts and documentation –Making no contact or purchase contingent upon federal reimbursement –Making emergency p.o. or contracts “site specific” –Rent or lease equipment instead of buying –Document in detail all oral requests –Require that all bid, performance and payment bonds are issue –Take pictures, pictures, pictures Know the Rules!

FEMA CATEGORIES Category A – Debris Removal Category B – Emergency Protective Measures Category C – Road Systems Category D – Water Control Facilities Category E – Building and Equipment Category F – Utilities Category G – Parks, Recreational & Other

DID WELL…

DOUBLE PLAY Daily meetings with contractors during clean-up

STRIKE OUT Never missed a day’s pick-up

TRIPLE PLAY Separation of : –Garbage –Vegetation –Construction Debris Continuous education to citizens

How did you score?