PMIS Project Management Information System Program Update CTC MEETING January 2007

©2005 Commonwealth of Kentucky2 IT Management Governance (IT-MG)

©2005 Commonwealth of Kentucky3 PMIS Procurement RFP Completed in December ’05 Vendor evaluations held Spring ’06 Clarity positioned well in Gartner’s Magic Quadrant CA’s Clarity IT-MG application awarded June ’06 Contract finalized August ‘06

©2005 Commonwealth of Kentucky4 PMIS Process To Date Began Definition of “As Is” Processes Technical Orientation Held November ’06 Functional Orientation Held December ’06 Hardware Purchased and Clarity Software Installed in DEV Environment Program Manager Assigned December ’06 –Define and Manage Scope and Expectations

©2005 Commonwealth of Kentucky5 Benefits from Clarity IT Budget Gap 4% Gartner–DataQuest 2005 Manages Resource Constraints Helps Manage the Influx of Work Addresses Budget Constraints Less people Skill Sets, Transfers, Retirements State Directives Governor Mandates Cost Savings Proposals Timely Deliveries

©2005 Commonwealth of Kentucky6 Benefits from Clarity IT Budget Gap 4% Gartner–DataQuest 2005 Visibility of Resource Constraints Ability to Manage Influx of Work Visibility of Budget Constraints Less people Skill Sets, Transfers, Retirements State Directives Governor Mandates Cost Savings Proposals Management Information Schedules Resources Integration points Risk Issues Alerts Dashboards

©2005 Commonwealth of Kentucky7 PMIS Scope In Scope –Capital Project Portfolio Management –Time Tracking (Replacement of EPM Microman) –Automated Timesheet Approvals –General Project Reporting –Standardization of COT Project Framework & Artifacts Out of Scope –Remedy Integration –Redefinition of F001 and Service Request workflow –Closed Projects –Implementation outside COT

©2005 Commonwealth of Kentucky8 Program Organization Executive Steering Committee Mark Rutledge Tom Ferree Vibhas Chandrachood /Gary Rue Rick Boggs Rob Trimble Yvonne Stutesman Core Team / Process Owners Project Governance Board Rob Trimble/Jesse Jordan Co-Chairs Yvonne Stutesman Debbie Wilson Phil Morgan/Jeff Bell Glenn Thomas Robin Baker – CA Tony Leone - CA Leadership Team Rob Trimble Jesse Jordan/Dee Dee Hayden Debbie Wilson Glenn Thomas Greg McCall Jack Goins/Kalem Juett Candy Simms Jerry Mueller John Sloan Sheela Chandrachood Tom Van Horn Laurie Donnelly Carlos Sams Ferlin Wright Melissa Mohr Charlie Litzelswope Steven Riggs Norma Dils Jim Berkes Tom Johnson Don Price Melinda Sanford Nancy Haggerty Robin Baker, CA Marti Judge, CA Tony Leone, CA Matt Mullinix

©2005 Commonwealth of Kentucky9 Timeline

©2005 Commonwealth of Kentucky10 Timeline INITIATION CAPITAL PROJECTS TEST & IMPLEMENT DESIGN & CONFIG TIME TRACKING & COT PORTFOLIO TEST & IMPLEMENT DESIGN & CONFIG EXECUTIONPLAN CONTROL RISK CLOSE

©2005 Commonwealth of Kentucky11 RISKS Conflicting Priorities External Resources Knowledge Transfer Opportunity to Replace Current Systems  EPM Microman  TMS Time Sheets  CMS Contract Management  FMS Billing System

©2005 Commonwealth of Kentucky12 QUESTIONS? Contact OEPPM Rob Trimble, Program Sponsor Yvonne Stutesman, Program Manager