1. Studio Bid To Bill IT Funding Request
5/16/12

2. Business Areas Impacted
Executive Summary
Business Areas Impacted
Post Production, Colorworks, Studio Services
Business Problems
Processes are primarily manual, labor intensive, redundant, and vary widely by line of business
Lack of controls lead to time consuming, costly errors and inaccurate billings
Difficult to provide detailed, timely analysis / reports to support operational and financial decision making
Disparate systems make it difficult to get consolidated view of the business and add to IT maintenance and support costs
Solutions
Re-engineer, standardize and consolidate existing processes
Implement system-based preventative and detective controls
Re-design financial postings and reporting to provide more detail
Implement a single software platform for all groups 2

3. Project Funding
We are seeking $2.8M of additional funding ($300K was already approved and spent during the discovery phase)
Project to deliver work on three tracks
Business Transformation
Finance GL Redesign and Reporting
Systems Consolidation and Implementation
Selected ScheduAll as vendor solution
ScheduAll will require enhancements to deliver all requirements
ScheduAll to provide professional services in addition to the software licenses
New interfaces will be needed
SAP to provide new GL interface for improved billing and revenue recognition
TAAS to provide new interface for improved detailed labor cost booking
Sony to provide IT and business resources to support the implementation
1 Change Management / Business Process Re-engineering Project Director
1 Change Management / Business Process Re-engineering Business Analyst
1 IT Project Director
1 IT Project Manager at 75%
1 IT Business Analysts
2 IT Business Analysts at 50% 3

4. Projected Cost and Benefit Summary for Overall Project
Project Costs
Software: $ 185K
Hardware $ 25K
Internal Labor: $ 373K
External Labor: $ 2.3M
Discovery (spent): $ 300K
Total Projected Costs: $ 3.1M
Project Benefits - 5 Years
Hard Benefits: (revenue enhancement) $ 5.7M
Hard Benefits: (Cost Reduction) $ 2.7M
Hard Benefits: (FTE Saving) $ 590K
Soft $ Benefits (Efficiencies): $ 907K
Total Benefits – 5 Years: $9.9M
Seven-year Summary and Payback
Seven-year total costs: $ 4.4M
Seven-year total benefits: $ 9.9M
Seven year net benefit: $ 5.5M
Internal Rate of Return %
Net present 10%: $ 2.5M
Payback: 22Mo’s
Funding Needed FY $ 2.0M
Funding Needed FY14 $ 800K
Total Funding Request $ 2.8M
Previous Funding $ 300K 4

5. Business Advisory Group System Implementation Operational Improvement
Resource Plan
Steering Committee
Executive Sponsors
Charlie Falcetti
Steve Andujar
Ron Mcnair
Business Advisory Group
Richard Kirkland
Tom Hershey
Steve Cross
Ivan Gueron
Core Team
Project Management
Mark Swonger
Bernie Leypold
System Implementation
Lead – Jeff Rollo
Team – Jason Helvey, Justin Nicola & TBD
Operational Improvement
Lead – Mark Swonger
Team – Alice Tu
Finance
Lead – John Guenther
Team – Alice Tu,
Jalal Lalani
Key User / SMEs

6. Project Timeline

7. Progress To Date
Extensive functional requirements documentation and scope definition
Mapped all “as is” processes in scope and identified pain points/issues
Analysis and evaluation of software vendors and service providers
Analysis and conference room pilots with short-listed vendors – MediaPulse, ScheduALL, and SAP
SAP lacks automated workflow to match in-house Bid 2 Bill processes; industry experience; and ultimately will be more costly from an implementation standpoint
MP application is clunky and buggy; user experience would suffer
ScheduALL had best product and demo experience; users were generally happy with what they saw and functionality gaps are not insurmountable
Redesigned G/L interface with SAP
Identified Studio Finance / Operational reporting requirements

8. Sony currently using ScheduAll in Post Production Sound
Competitive Analysis
Sony currently using ScheduAll in Post Production Sound
Technicolor using ScheduAll
Comcast / E! using ScheduAll
Sony DADC using Media Pulse
Paramount using Media Pulse
CBS Television City using Media Pulse