Prepared by the Office of Grants and Contracts How to Read Your Monthly Grant Budget Reports…

Prepared by the Office of Grants and Contracts Cumulative Excel Report Purpose of this report: This report compares the actual expenses to the budget of the award.

Prepared by the Office of Grants and Contracts How to Interpret the Cumulative Excel Report Look at the “Uncommitted Balance" column, if the numbers in each row are positive, this is the amount remaining to spend by category. If negative, this is the amount overspent by category. Your "Net Income" (or Total) is the overall amount left to spend in your grant. This should be a positive number.

Prepared by the Office of Grants and Contracts Sample Cumulative Excel Report Awarded Budget + amendments Approved changes to budget Awarded Budget Expenditure column Remaining Balance Expense categories – These vary by contract Begin & End Dates of Grant Grant Account Info.

Prepared by the Office of Grants and Contracts Transaction Detail Report Purpose of this report: This report provides the Project Director an itemized transaction list of what has charged against the award. This report also gives the end date of the award.

Prepared by the Office of Grants and Contracts How to Interpret the Transaction Detail Report Look at the very last row on the report titled "Total", this number should be negative, showing you have money left to spend.

Prepared by the Office of Grants and Contracts Sample Transaction Detail Report Continued on next slide Overall Awarded amount excluding indirects Grant expiration date Itemized transactions Expense category

Prepared by the Office of Grants and Contracts Sample Transaction Detail Report continued… Overall remaining amount of award, if negative amount $ left to spend, if positive $ amount in deficit

Prepared by the Office of Grants and Contracts Notification of Monthly Reports The Project Director, College Business Affairs Manager and designated administrative support will be notified via when the monthly reports are available. Monthly reports are available on the Spons Ops I Drive. To view your file follow the path below:  Click on My Computer  Click on Shared on "Wiseowl" (I:)  Click on the folder named SponOps  Click on your folder (only you, your Business Manger, and your administrative support will have access to your file) If you have issues accessing the I drive, please contact your College Business Affairs Manager for assistance. If the issues cannot be resolved, then you will need to contact the Service Desk (x6999 or

Prepared by the Office of Grants and Contracts Regarding Monthly Reports Please note indirects are not tracked or calculated on these monthly reports (Cumulative Excel and Transaction Detail). Indirects are awarded on a quarterly basis as they are earned. The Dean, Dept. Chair, Project Director, and College Business Affairs Manager will be notified via of the quarterly indirects awarded. After awarding of the indirects, the College Business Affairs Manager and the Dean distribute and track the indirects.