1. Agenda CoA Structure Example of FRS to FMS Mapping Fund Codes Chartfield Combinations Commitment Control Account rollup tree FMS Overview (UPK) Chart of Account (UPK) Expense Transfer form Budget Transfer form FRS Screen 19 Actuals vs Budgets Report Data Dictionary for Report 101

2. Chart of Account Structure

3. FRS to FMS chartfield mapping

4. 6 DIGIT FRS ACCOUNT TO FMS MAPPING

5. FRS to FMS chartfield mapping 4 DIGIT FRS OBJECT CODE TO FMS MAPPING

6. FMS Account Types

7. Number of Chartfield Values Number of Chartfield Values: Accounts - 599 Deptid - 787 Detail Code - 197 Fund - 27 General Code - 177 Product - 61 Projects - 1,435 University Event - 2

8. Fund Codes

9. Chartfield Combinations Chartfield Combination Editing Chartfield Combination validations will be implement in FMS. There are currently six combo edit rules defined: Fund/Account Account/Product Fund/Deptid Account/Detail Code Fund/University Event Fund/Deptid/Project ID

10. Commitment Control Commitment Control is a PeopleSoft module that helps manage University spending against predefined budgets. Commitment control provides the functionality to: Create and maintain control budgets. Validate the following types of transactions against controlled budgets: Actuals expenses Pre-Encumbrances (created from requisitions) Encumbrances (created from Purchase Orders)

11. Commitment Control  FMS uses the Commitment Control module to: Record and maintain budgets by defining ledger groups Grant and Capital projects funds will be controlled at the fund/deptid/account rollup/project id/activity level All other funds will be controlled at the fund/deptid/account rollup level Account rollup hierarchy structure is similar to the pools that currently exist in FRS

12. Account Rollup

13. Sample of Account rollup for Grants Pool AccountPool DescriptionSpending Account Range 51000FACULTY - FT POOL 5100151999 52000FACULTY - ADJUNCT POOL 5200152999 53000ADMIN/PROFESSIONAL POOL 5300153999 54000SUPPORT STAFF POOL 5400154999 55000PT (NON-INSTR) STAFF POOL 5500155999 56000GRADUATE ASSISTANT POOL 5600156999

14. 14 User Productivity Kit (UPK)

15. 15 User Productivity Kit (UPK)

16. 16 User Productivity Kit (UPK)

17. 17 User Productivity Kit (UPK) FMS Overview (UPK) Chart of Account (UPK)

18. 18 Expense Transfer form

19. 19 Budget Transfer form

20. 20 FRS – Screen 19

21. 21 Actuals vs Budgets report

22. 22 Actuals vs Budgets report

23. 23 Actuals vs Budgets report

24. 24 Actuals vs Budgets report

25. 25 Actuals vs Budgets report

26. 26 Data Dictionary for Report 101 Rows: Revenue = money earned Expense = money spent Net Income = Revenue minus expense. Positive = surplus. Negative = deficit Columns: Budget = Approved plan for revenues and expenditures Actual = Actual posted revenues and expenditures Pre-Encumbrance = Budget committed for purchase requisition Encumbrance = Budget committed for purchase order or payroll Remaining Balance = Budget minus actuals and commitments

27. 27 Thank You