Exploring Office 2003 Vol 1 2/e - Grauer and Barber 1 Committed to Shaping the Next Generation of IT Experts. Chapter 1 – Introduction to Excel: What is a Spreadsheet? Robert Grauer and Maryann Barber Exploring Microsoft Excel 2003

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 2 Introduction to Spreadsheets Spreadsheet – a computerized ledger Divided into rows and columns  Columns identified with alphabetic headings  Rows identified with numeric headings Cell – the intersection of a row and a column  Cell reference uniquely identifies a cell Consists of column letter and row number

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 3 Rows, Columns, and Cells Cell referenced by column, then number Active cell surrounded by heavy border Column headings above each column. Columns designated with letters Row headings to the left of each row. Rows designated with numbers

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 4 Types of Cell Entries Constant – an entry that does not change  Can be a numeric value or descriptive text Function – a predefined computational task Formula – a combination of numeric constants, cell references, arithmetic operators, and functions  Always begins with an equal sign

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 5 Introduction to Microsoft Excel Common user interface with other Office applications  Menus and toolbars are similar to Word and Power Point Workbook – contains one or more worksheets Worksheet – an Excel spreadsheet

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 6 An Excel Workbook Title bar shows name of workbook Standard toolbar Menu bar gives lists of commands Formatting toolbar

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 7 The Active Cell, Formula Bar, and Worksheet Tabs Click tabs to move to a different worksheet Active cell is highlighted Formula bar displays contents of active cell

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 8 Modifying the Worksheet: The Insert Command Can be used to add rows, columns, or cells

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 9 Modifying the Worksheet: The Delete Command If deleting a cell, specify whether to move other cells up or to the left Specify whether you’re deleting cell, row, or column

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 10 Display the Cell Formulas Ctrl ~

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 11 The Print Preview Command View and adjust margins by clicking the Margins button

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 12 Using Cell Ranges Range – a rectangular group of cells  May be a single cell or the entire worksheet  May consist of a row (or part of a row), a column (or part of a column) or multiple rows and/or columns To select a range:  Click left mouse button at the beginning of the range  Hold left mouse button as you drag the mouse  Release left mouse button at the end of the range

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 13 Cell Referencing Absolute reference: remains constant when copied  Specified with dollar signs before the column and row Relative reference: adjusts during a copy operation  Specified without dollar signs, i.e. B4 Mixed reference: either the row or the column is absolute; the other is relative  Specified with a dollar sign before the absolute part of the reference, i.e. B$4

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 14 Absolute and Relative References Absolute references are used to refer to the weight of each exam. These weights do not change for each student, so absolute references are needed to keep those references constant as the formula is copied Relative references are used to refer to each student’s exam scores. These scores do change for each student, so relative references are needed to make sure each student’s average reflects his/her scores

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 15 Compute the Student Semester Averages Absolute and relative references used in formulas Create the formula in cell E4 and copy to other cells

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 16 Isolating the Assumptions Enter new exam weights in row 13 New student averages are automatically recalculated

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 17 Formatting Cells Format Cells command – controls the formatting for numbers, alignment, fonts, borders, and patterns (color) Select-then-do  Select the cells to which the formatting will apply  Execute the Format Cells command

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 18 The Format Cells Command Number tab allows you to specify appearance of numbers Alignment tab specifies vertical and horizontal alignment Font tab allows you to specify font type and size Borders and Patterns tabs allow you to create special effects

Exploring Office 2003 Vol 1 2/e - Grauer and Barber 19 The Completed Worksheet Shading is used to identify labels and assumptions, and to show class averages.