Larry R. Miller, Acting Associate Administrator; Bart Hewitt, Program Analyst, Planning and Accountability; Greg Crosby, National Program Leader The Cooperative State Research, Education and Extension Service Planning and Accountability Overview

What we’ll discuss Accountability – needs and challenges Budget Performance Cycle AREERA Plan of Work and Annual Report Generic Logic Model for CSREES reporting One Solution

Accountability – Needs and Challenges Needs:  Increasing need for accountability  Accountability is necessary for program management  Accountability required by stakeholders (e.g., OMB/USDA, Congress) Challenges:  Aggregate accomplishments, outcomes and impacts across a diverse array of programs  Link accomplishments, outcomes and impacts to USDA Goals and Objectives  Reduce reporting burden over time  Maximize usefulness of information

Budget-Performance Cycle Partners’ Plans & Results ProjectsFormula ProposalsPlans of Work Progress Reports Annual Report Portfolio Evaluation Internal Self-Assessment (Annual) Portfolio Review Expert Panel (PREP) (Every 5 Years) OMB Evaluation Program Assessment Rating Tool (PART) (Every 5 Years) CSREES Strategic & Budget Planning Guidance: Portfolio Evaluations Stakeholder Input Administration Congress Performance-Based Budget Request Proposals for Increases Impacts Performance Measures PART results

States Plans of Work and Annual Reports The Agricultural Research, Extension, and Education Reform Act of 1998 (AREERA)  Amended the Smith-Lever Act, the Hatch Act, and the National Agricultural Research, Extension, and Teaching Policy Act of 1977 (the funding authorities for Extension and Research activities)  Requires approved Plans of Work from extension and research in order to receive federal funding

States Plans of Work and Annual Reports The AREERA Plan of Work covers all uses of  Federal Funds: Hatch Smith-Lever 3(b) and (c), not 3(d) 1890 Extension Evans-Allen  All required non-federal matching funds CSREES formula and required matching funds must be used for purposes defined in the Farm Bill (AREERA)

Plan of Work Data Use How will CSREES use the information from the Plan of Work for planning and accountability?  NPL State Liaison communication  Portfolio reviews  OMB PART process  Budget performance integration  GAO and OIG inquiries  Answer Congressional and departmental inquiries Bring greater visibility of successes of formula funded programs

Plan of Work – What’s Required? A completed plan needs to include:  Stakeholder input documentation  Peer review for research, Merit review for extension  Multi-state Extension and Integrated Research and Extension financial data  Planned programs States define their own program unit of work Requires each planned program to be classified using knowledge areas Structured around a basic logic model format

Generic Logic Model for CSREES reporting Situation Inputs Activities Outputs Outcomes  Knowledge  Actions  Conditions

One Solution = CSREES Information System Web-based, one-stop-shop for report submission, review, and analysis Every agency investment aligned with outputs, outcomes, and impacts Goals  Reduce burden on partners  Increase quality of data Business case 2005 Project plan 2006 Implementation tasks (in progress)

One Solution One Solution will restructure existing, uncoordinated systems into a more efficient arrangement that simplifies reporting processes

One Solution

One Solution update Plan of Work on-line Knowledge area classification system Standard report for research, education, and extension Leadership management dashboard for submission and review Smith Lever (3d) and other extension programs required to report CRIS transition to CIS

Further information Planning and Accountability   Bob MacDonald (202) One Solution   Greg Crosby (202)