1. December 12-14, 2006 New Dean/Director/Administrator and National Program Leader Orientation The Cooperative State Research, Education and Extension Service

2. CSREES MISSION To advance knowledge for agriculture, the environment, human health and well being, and communities

3. VISION Agriculture is a knowledge-based, global enterprise, sustained by the innovation of scientists and educators.

4. FUNCTION 1 Program leadership to identify, develop, and manage programs to support university-based and other institutional research, education, and extension activities

5. FUNCTION 2 Fair, effective, and efficient administration of Federal assistance implementing research, education, and extension awards and agreements

6. Economic and Community Systems Information Systems and Technology Management Office of the Administrator Equal Opportunity Staff Communications Staff Planning and Accountability Budget Office Science Policy/ Legislative Affairs Competitive Programs Office of Extramural Programs Natural Resources and Environment Science and Education Resources Development Families, 4-H, and Nutrition Plant and Animal Systems

8. Mary McPhail Gray, Deputy Administrator, Families, 4-H and Nutrition The Cooperative State Research, Education and Extension Service A Renewed Partnership: CSREES Liaisons to the States and Territories

9. What we’ll discuss Program background Program value Liaison responsibilities Liaison resources Reporting and evaluating The “journey” Seminar series Feedback Summary thought

10. Background 2003: Idea emerged from the CSREES Land- Grant University Partnership Group  Enhance dialogue between CSREES and land grant institutions 2004: Supported by the Partnership Steering Committee and CSREES administration 2005: CSREES developed assignments, planning committee 2005: Announced at NASULGC Annual Meeting 2006: Progress report at NASULGC

11. Value to CSREES Increased trust in the partnership More informed dialogue within the agency regarding partner needs and perspectives Increased participation of underrepresented groups in agency programs More effective leadership by NPLs

12. Value to partners Increased trust in the partnership Knowledgeable POC and support for doing business with CSREES More rapid, informed reviews of Plans of Work Enhanced dialogue on impact of CSREES policies on partnership Current examples of partner program impacts for reporting to Congress

13. CSREES liaison responsibilities Establish meaningful dialogues with key university personnel via:  Introductory letters  Teleconference with university administrators and faculty  Presentations and meetings at campuses  Contact at professional meetings  E-mail and phone communication

14. CSREES liaison responsibilities (cont) Review and feedback on institution Plans of Work Feedback to agency on partner issues, needs, and impacts Plan of study to increase understanding of the CSREES/institution relationship

15. Resources for NPL liaisons Deputy-led regional meetings/consultations Experience of CSREES staff in institutional reviews Previous Plans of Work Regional Executive Directors- Extension and Research Institution Web sites Personal relationships in agency, states CSREES partnership seminar series

16. Reporting and evaluating Liaisons should keep regional deputy and supervisory deputy informed Liaison should use information from this role in all responsibilities Regular regional meetings will cover experiences, issues CSREES Executive Council will seek updates, suggestions

17. NPL liaison “journey ” Process of increasing knowledge, trust Accepting the challenge of new learning Problem solving and creative thinking

18. CSREES NPL Liaison Seminar topics - past Technology resources Variations in university structures Formula/competitive funding relationships Plan of Work/One Solution resources 1994 Land Grant resources and authorities

19. CSREES NPL Liaison Seminar topics - future Critical topics discussion with Dr. Hefferan 1890 Land Grant resources and authorities 4-H Positive Youth Development research, legal authorities, and program critical elements

20. Liaison feedback 15/16 are “Motivated and Highly Satisfied” with interaction Frustration over no response from communication to campuses

21. System feedback Liaison failure to communicate with all administrators Lack of clear purpose and agenda for visits Too much concentration on NPL’s own discipline/program interests Appreciation for program

22. Summary A positive thoughtful endeavor; imperfect-formative-creative

23. Send ideas, critiques to: chefferan@csrees.usda.gov mgray@csrees.usda.gov

25. Larry R. Miller, Acting Associate Administrator; Bart Hewitt, Program Analyst, Planning and Accountability; Greg Crosby, National Program Leader The Cooperative State Research, Education and Extension Service Planning and Accountability Overview

26. What we’ll discuss Accountability – needs and challenges Budget Performance Cycle AREERA Plan of Work and Annual Report Generic Logic Model for CSREES reporting One Solution

27. Accountability – Needs and Challenges Needs:  Increasing need for accountability  Accountability is necessary for program management  Accountability required by stakeholders (e.g., OMB/USDA, Congress) Challenges:  Aggregate accomplishments, outcomes and impacts across a diverse array of programs  Link accomplishments, outcomes and impacts to USDA Goals and Objectives  Reduce reporting burden over time  Maximize usefulness of information

28. Budget-Performance Cycle Partners’ Plans & Results ProjectsFormula ProposalsPlans of Work Progress Reports Annual Report Portfolio Evaluation Internal Self-Assessment (Annual) Portfolio Review Expert Panel (PREP) (Every 5 Years) OMB Evaluation Program Assessment Rating Tool (PART) (Every 5 Years) CSREES Strategic & Budget Planning Guidance: Portfolio Evaluations Stakeholder Input Administration Congress Performance-Based Budget Request Proposals for Increases Impacts Performance Measures PART results

29. States Plans of Work and Annual Reports The Agricultural Research, Extension, and Education Reform Act of 1998 (AREERA)  Amended the Smith-Lever Act, the Hatch Act, and the National Agricultural Research, Extension, and Teaching Policy Act of 1977 (the funding authorities for Extension and Research activities)  Requires approved Plans of Work from extension and research in order to receive federal funding

30. States Plans of Work and Annual Reports The AREERA Plan of Work covers all uses of  Federal Funds: Hatch Smith-Lever 3(b) and (c), not 3(d) 1890 Extension Evans-Allen  All required non-federal matching funds CSREES formula and required matching funds must be used for purposes defined in the Farm Bill (AREERA)

31. Plan of Work Data Use How will CSREES use the information from the Plan of Work for planning and accountability?  NPL State Liaison communication  Portfolio reviews  OMB PART process  Budget performance integration  GAO and OIG inquiries  Answer Congressional and departmental inquiries Bring greater visibility of successes of formula funded programs

32. Plan of Work – What’s Required? A completed plan needs to include:  Stakeholder input documentation  Peer review for research, Merit review for extension  Multi-state Extension and Integrated Research and Extension financial data  Planned programs States define their own program unit of work Requires each planned program to be classified using knowledge areas Structured around a basic logic model format

33. Generic Logic Model for CSREES reporting Situation Inputs Activities Outputs Outcomes  Knowledge  Actions  Conditions

34. One Solution = CSREES Information System Web-based, one-stop-shop for report submission, review, and analysis Every agency investment aligned with outputs, outcomes, and impacts Goals  Reduce burden on partners  Increase quality of data Business case 2005 Project plan 2006 Implementation tasks (in progress)

35. One Solution One Solution will restructure existing, uncoordinated systems into a more efficient arrangement that simplifies reporting processes

36. One Solution

38. One Solution update Plan of Work on-line Knowledge area classification system Standard report for research, education, and extension Leadership management dashboard for submission and review Smith Lever (3d) and other extension programs required to report CRIS transition to CIS

39. Further information Planning and Accountability  www.csrees.usda.gov/about/strat_plan.html www.csrees.usda.gov/about/strat_plan.html  Bob MacDonald (202) 720-5623 rmacdonald@csrees.usda.gov One Solution  www.csrees.usda.gov/onesolution www.csrees.usda.gov/onesolution  Greg Crosby (202) 401-6050 gcrosby@csrees.usda.gov

41. Larry R. Miller Acting Associate Administrator The Cooperative State Research, Education and Extension Service Customer Service Satisfaction Survey

42. What we’ll discuss Survey overview Results for administrators Results for business officers Results for grant applicants/recipients Recommendations related to administrators

43. Customers surveyed & response rate Administrators  819 surveys sent  221 responses (27%) Business officers  168 surveys sent  86 responses (51%) Grant applicants/recipients  5,303 surveys sent  1,023 responses (24%)

44. Cooperative extension system administrators/directors Experiment stations directors International program directors Deans of veterinary medicine Deans of schools of forestry State directors of family and consumer science Who are the administrators

45. Board of human sciences 4-H state directors Deans of academic programs Administrative heads of agriculture American Association Of State Colleges Of Agriculture And Renewable Resources deans 1994 land-grant institution presidents Hispanic-serving institution presidents Who are the administrators (cont)

46. Coordination/Leadership in Areas of National Need 61 Grant Application, Review and Post Award Management 65 Workforce Competencies and Responsiveness 73 Collaboration, Working Relationships, and Communications 64 Service to All Americans73 Administrator scores by satisfaction driver

47. Primary contacts for  Evans-Allen (Research and Extension)  McIntire-Stennis  Animal Health  Hatch  Smith-Lever  Tribal College Endowment Program Who are the business officers?

48. Coordination/Leadership in Areas of National Need 64 Grant Application, Review and Post Award Management 64 Workforce Competencies and Responsiveness 72 Collaboration, Working Relationships, and Communications 70 Service to All Americans79 Business officer scores by satisfaction driver

49. Individuals from  1862 (sample), 1890 and 1994 Land Grant Institutions  AK and HI Native-Serving, Hispanic- Serving Institutions  Public secondary/post-secondary schools  USDA and other federal agencies  Non-land grant schools Who are grant applicants/recipients?

50. Businesses Foundations (university and non- university) Recipients of Hatch (Sample), McIntire- Stennis, Animal Health and Evans-Allen Funds Declined applicants (sample) Who are grant applicants/recipients? (cont)

51. Coordination/Leadership in Areas of National Need 59 Grant Application, Review and Post Award Management 66 Workforce Competencies and Responsiveness 76 Collaboration, Working Relationships, and Communications 65 Service to All Americans76 Grant applicant/recipient scores by satisfaction driver

52. Broaden Partnership Working Group membership Expand accountability measures – emphasis on demonstrating base funding benefits Increased opportunities for collaborative priority setting Launch CSREES NPL Liaisons program Administrators Implementation Team recommendations, March, 2006

53. Provide annual summaries of issues/trends identified during CSREES-led program reviews Identify and communicate critical science and education issues and priorities Enhance public awareness of CSREES and partner institutions Increase CSREES visibility within USDA Improve usefulness of CSREES databases Administrators Implementation Team recommendations, March, 2006 (cont)

54. Recommendations discussed during the July Partnership Working Group meeting Implementation initiated by LGU system and CSREES Implementation status reported, discussed at the November Partnership Working Group meeting Administrators Implementation Team recommendations, March, 2006 (cont)

56. Ralph Otto, Deputy Administrator, Plant and Animal Systems The Cooperative State Research, Education and Extension Service Food and Agriculture Defense Initiative, Bio-energy, and Other Issues of Interest

57. Dan Kugler, Deputy Administrator, Natural Resources and Environment The Cooperative State Research, Education and Extension Service Working Lands, Air, and Water Ecosystems in action and service

58. Franklin E. Boteler, Deputy Administrator, Economic and Community Systems Mary McPhail Gray, Deputy Administrator, Families, 4-H and Nutrition The Cooperative State Research, Education and Extension Service Human Dimensions of Agriculture

60. Michel Desbois, Deputy Administrator, Information Systems and Technology Management The Cooperative State Research, Education and Extension Service eGrants Status

61. What we’ll discuss eGrants FY 2007 grant application plans Applying electronically Applying by paper Formula funded programs CSREES and the federal Grants Management Line of Business

62. eGrants Designed to streamline the proposal review and granting process Allows almost immediate transmission of proposals, reviews, awards, reports, and other grant-related items Improves agency and grantee efficiency through automation of many routine tasks CSREES uses Grants.gov for all electronic applications

63. FY 2007 grant application plans Accept only electronic applications for most programs Accept either electronic or paper applications for only a few programs Special and administrative grants status Require that all grant applicants use new application forms

64. Applying electronically Register with Grants.gov – allow 1 month Application can be submitted after opening date of the announcement in RFA – don’t wait until the last minute PureEdge Viewer software is required to download, complete, and print application packages at Grants.gov. Special instructions for Mac users ALL attachments MUST be submitted in portable document format (PDF). Files not in PDF format won’t be reviewed. Request for Applications (RFA) guidelines still rule

65. Applying by paper CSREES requires applicants to submit printed versions of completed SF-424 Research and Related forms and CSREES- specific data forms Forms package is available on Grants.gov for the funding opportunity of interest Mail to CSREES according to the guidance in the relevant Request for Applications (RFA) PureEdge Viewer software is required to download, complete, and print application packages at Grants.gov

66. What about formula funded programs? Currently exempt from use of Grants.gov Pilot for 2007 McIntire-Stennis program is in progress

67. CSREES and the Federal Grants Management Line of Business GMLoB is e-government initiative to develop government-wide solution to support end-to-end grants management activities In February 2006, the National Science Foundation (NSF) was selected as one of the three GMLoB consortium leads CSREES has partnered to work with NSF on Grant application status pilot Via this pilot initiative, the “ Grant Applications Status ” tool was introduced to allow selected applicants to:  Check on the status of their proposals as they are received and reviewed  Maintain a single identity that can be used to view proposals at both agencies

68. If you need help Grants.gov customer support Toll Free: 1-800-518-4726 Business Hours: M-F 7 a.m. – 9 p.m. Eastern Time (ET) E-mail: support@grants.govsupport@grants.gov CSREES Electronic Submission Help E-mail: electronic@csrees.usda.govelectronic@csrees.usda.gov Phone: 202-401-5048, 7 a.m. – 5 p.m. ET Business hours are M-F, 7 a.m. – 5 p.m. ET, excluding federal holidays. CSREES Paper Submission Help E-mail: paper@csrees.usda.govpaper@csrees.usda.gov Phone: 202-401-5048, 7 a.m. – 5 p.m. ET Business hours are M-F, 7 a.m. – 5 p.m. ET, excluding federal holidays.

70. Greg Crosby, National Program Leader, The Cooperative State Research, Education and Extension Service eXtension: More Mind Reach

71. What we’ll discuss eXtension: More Mind Reach Pioneer Communities of Practice HorseQuest Financial Security for All Current milestones Fall/winter 2006 milestones Further information

72. eXtension: More Mind Reach America’s Web-based tool for science-based information and education 24/7/365 Internet-based access to objective, research-based programs solving real problems in real time on any Internet ready device Customized for all Americans… where they live, work, and play Represents more than 70 land grant universities, bringing remarkable content to Americans Transforming Cooperative Extension to compete in the 21st Century age of information technology

73. Pioneer Communities of Practice Building Local Economies for the Future Consumer Horticulture Extension Disaster Education Network HorseQuest Financial Security for All Imported Fire Ant Management Just In Time Parenting Wildlife Damage Management

74. HorseQuest (www.eXtension.org/horses)

75. Financial Security for All

76. 2 nd Wave Communities of Practice, September 2006 Beef Cattle Clearing House Family Caregiving; Caring for the Aged and/or Disabled Adults Youth Literacy in Science, Engineering and Technology Pork Information Group eOrganic US DAIReXNET

77. 2 nd Wave Communities of Practice, September 2006, Cont. Corn and Soybean Production Urban Integrated Pest Management Map@Syst: Geospatial Solutions for Rural and Community Sustainability Diversity Across Higher Education Pesticide Environmental Stewardship (July 2006)

78. Current Milestones National FAQ rollout of 4,500 questions and answers on July 5 New Technologies for Ag Extension peer reviewed and awarded $1.425 million 501(c)3 incorporated in Missouri and filed application for non-profit status Web Conference Center at Iowa State University with Breeze Service Evaluation and Research Leader Virtual News Room RFA

79. Fall/winter 2006 milestones Call for Engagement III and Volunteer CoPs RFA Deploy national news system Posting of CoP Web sites Alpha version: eXtension.org eCommerce planning Planning and development for eXtension: 2008 - 2010

80. eXtension: Further Information eXtension Initiative http://about.extension.org Horsequest and Financial Security www.extension.org www.extension.org Dan Cotton, Director, (402) 472-8841 dan_cotton@extension.org dan_cotton@extension.org Greg Crosby, CSREES Liaison, (202) 401-6050 gcrosby@csrees.usda.gov gcrosby@csrees.usda.gov