1 Word 2010 Intro to Word – Part 2

2 Steps for Creating a Document  Step 1: Open a Blank Document (New, or Open)  Step 2: Name the Document (Save As Command)  Create a New Folder or Select Folder Name the file (all file name begin with your initials) Press the Save Button  Step 3: Place your header on the document Insert Tab, Header Button Name/Filename/date/hour

3 Step 4: Change Font and Size Font Group Drop Down – Font name Drop Down – Font size Step 5: Change the line Spacing Select Paragraph Group Dialog Box Launcher Change Line Spacing to Double Change After Spacing to 0 Step 6: Use Default Margins Step 7: Type the document and Save Often (indent first line using tab) Steps for Creating a Document

4 Step 8: Proofread and correct errors Step 9: Save Again Step 10: Print (if directed) Step 11: Close or Exit Repeat for new file..... Steps for Creating a Document

5 COMMANDS USED FOR CREATING, SAVING, PRINTING AND CLOSING DOCUMENTS  At a blank document, is used to type information to create a document.

6 Create a New Document To create a new document: 1.Click the File tab. 2.Click the New tab. 3.Click the Create button. New tab Create button SHORTCUT KEY Ctrl+N

7 Saving A Document  Why save a document instead of just recreating it?  Use “Save” to resave a document.  Use “Save As” to save a document with a new name, a new file type or in a new location.   Power outages, computer problems, annoying sisters, curious dogs… any of these can cause you to lose a document!  AutoSave and AutoRecover miiiiight help in case of a saving emergency.

8 Save a Document…continued  When saving a document for the first time specify:  Filename  File Type  Target location (where file will be stored)

9 Save a Document…continued  Keep Documents Organized  Create a folders for different Topics  Can also create subfolders (folder within folders)  Folder Name (same as filenames)  Name should help users find file – should be short and descriptive as possible  Can save with up to 255 characters

10 Print a Document 1. Click the File Tab 2.Click the Print tab. 3.Click the Print button. Print tab Click the Print button to send the document to the specified printer. Click the Print button to send the document to the specified printer. Navigation buttons Print Preview Slider bar Shortcut key – Ctrl+P

11 COMMANDS FOR CLOSING AND EXITING A FILE  After saving file:  Close or Exit File

12 Create a Document  When you start keying text at the insertion point in a open document, you have begun to create a Word Document

13 Create a Document and Edit Documents Some things to consider when typing text are:  Word Wrap: As you type text to create a document, you do not need to press the Enter key at the end of each line because Word wraps text to the next line.  AutoCorrect: Word contains a feature that automatically corrects certain words as you type them.

14 Create a Document and Edit Documents Some things to consider when typing text are:  Automatic Spell Checker: By default, Word will automatically insert a red wavy line below words that are not contained in the Spelling dictionary or are automatically corrected by AutoCorrect.  Automatic Grammar Checker: If the grammar checker detects a sentence containing a grammatical error, a green wavy line is inserted below the sentence.

15 Create a Document…continued  Font: Typically, Word uses Calibri, 11 pt. as the default typeface, which is a proportional typeface.  Spacing Punctuation: When typing text in a proportional typeface, space once (rather than twice) after end-of-sentence punctuation such as a period, question mark, or exclamation point, and after a colon.

16 Create a Document…continued  Option Buttons: As you insert and edit text in a document, you may notice an option button popping up in your text. The name and appearance of this option button varies depending on the action.  AutoComplete: Microsoft Word and other Office applications include an AutoComplete feature that inserts an entire item when you type a few identifying characters.

17 Create a Document…continued  Proofreading: Compare source copy to typed copy  Nonprinting Characters – symbols for certain formatting (help create and edit documents) Paragraph (¶), Indents and Tab (  ), Spaces between words (  ) ***Click Show/Hide Button

18 Entering Text Typing will enter text at the insertion point. Word Wrap will automatically start text on a new line when the current line runs out of space. This is called a “SOFT BREAK” If a word is too long, Word will move the entire word to the next line. Press Enter only at the end of a paragraph – This is called a “Hard Return” Press Tab to indent the beginning of each paragraph STOP!! Don’t press ENTER at the end of each line!!!

19 Margins Margins are empty space around your document that provide a border. By default, margins in Word 2010 are 1” left, right, top and bottom. You can change margins by going to the Page Layout Tab  Page Setup Group  Margins

20 Line Spacing Line Spacing is the amount space between each line of type. Default line spacing is 1.15 with 10 point spacing after

21 Line Spacing To change line spacing – use Paragraph Dialog box – Select Dialog box launcher in Paragraph Group – Change under line spacing – Change in After box

22 Check Spelling and Grammar…continued To check spelling and grammar: 1.Click the Review tab. 2.Click the Spelling & Grammar button in the Proofing group. Spelling & Grammar button Shortcut Key – F7 Right click – Use Shortcut Menu

23 Edit a Document  When editing a document, you may decide to insert or delete text.  To edit a document, use the mouse, the keyboard, or the mouse combined with the keyboard to move the insertion point to specific locations in the document.

24 Edit a Document…continued  You can also scroll in a document, which changes the text display but does not move the insertion point.  Use the mouse with the vertical scroll bar, located at the right side of the screen, to scroll through text in a document. vertical scroll bar

25 Select Text  You can use the mouse and/or keyboard to select a specific amount of text.  Once selected, you can delete the text or perform other Word functions involving the selected text. selected text Mini toolbar

26 Tools to Help with Proofreading Using Undo and Redo  If you make a mistake and delete text that you did not intend to, or if you change your mind after deleting text and want to retrieve it, you can use the Undo or Redo buttons on the Quick Access toolbar.  If you use the Undo button and then decide you do not want to reverse the original action, click the Redo button. Undo button Redo button

27 Use the Undo and Redo Buttons…continued To undo an action performed earlier: 1.Click the Undo button arrow. 2.Click the desired option in the drop- down list. Undo button arrow You can also add commands to the QAT