Time and Effort FY

 A documentation process to account for the federally funded payroll charges made for personnel.  The documentation requirements apply to all HCISD employees with salary charged:  Directly to a federal award (100% or fully funded) or  Directly to multiple federal awards (split funded) or  Directly to any combination of a federal award and other federal, state or local fund sources (split funded) What is Time and Effort?

 Semi-Annual Certification for Employees  Who are paid 100% from a federal grant program or  Who work under a “single cost objective”  Cost Objective means a function, organization subdivision, contract, grant or other activity for which cost data are needed and for which costs are incurred. A Title I Part A school-wide program funded from multiple funding sources is considered a “single cost objective.” Types of Documentation

 Personnel Activity Report Log (PAR)  Who works under multiple grant programs; or  Who works under multiple cost objectives  Each employee must prepare PAR logs, at least monthly, to coincide with pay periods. Such reports must reflect an after-the-fact distribution of 100 percent of the actual time spent on each activity and must be signed by the employee and supervisor. Type of Documentation

Semi-Annual Certification

PAR Log

Timeline for Documentation

 Semi-Annual Certifications will be due twice a year  Spring Reports are due in June  Fall Reports are due in January  Summer School Reports are due in August  PAR Reports are due the 10 th of every month  All reports must be submitted to the Accounting Department c/o Ida Ambriz Deadlines for Time & Effort

 Any questions on Time and Effort can be directed to:  Ida Ambriz at or  Carol Saenz at Contact Information