Microsoft Office XP Illustrated Introductory, Enhanced Started with Word 2002 Getting

2Getting Started with Word 2002 Unit A  Understand word processing software  Start Word 2002  Explore the Word program window  Start a document  Save a document Objectives

3Getting Started with Word 2002 Unit A  Print a document  Use the Help system  Close a document and exit Word Objectives

4Getting Started with Word 2002 Unit A Unit Introduction  Microsoft Word is a word processing program –Create documents LettersLetters MemosMemos NewslettersNewsletters Research papersResearch papers Web pagesWeb pages Business cardsBusiness cards ResumesResumes Financial reportsFinancial reports

5Getting Started with Word 2002 Unit A Understanding Word Processing Software  A word processing program is software that allows you enter, edit, and format text and graphics. –Copy and move text –Format text fonts and color –Format and design page layout –Insert tables, charts, diagrams, and graphics –Use mail merge to create form letters  The files you create using Word are called documents

6Getting Started with Word 2002 Unit A Understanding Word Processing Software (cont.) Formatted text Graphic Table Chart Column Header

7Getting Started with Word 2002 Unit A Understanding Word Processing Software (cont.)  Planning a document –Identify the message –Identify your audience –Identify needed elements (charts, tables, etc.) –Identify the document appearance (formal, relaxed, etc.)  The purpose and audience determines document design.

8Getting Started with Word 2002 Unit A Starting Word 2002  Click the Word icon on the Start menu –The Word program window opens and displays a blank document –Word has different views, or ways of displaying a document. Task pane Blank document I-beam pointer Insertion point

9Getting Started with Word 2002 Unit A Starting Word 2002 (cont.)  Using Word document views –Print Layout view—displays a document as it will be printed –Normal view— displays a simple document without margins or graphics –Web Layout view—displays a document as it will be viewed on a computer screen –Outline view—displays text headings

10Getting Started with Word 2002 Unit A Exploring the Word Program Window Document window Toolbars Task pane Scroll bar Ruler View buttons Menu bar

11Getting Started with Word 2002 Unit A Starting a Document  Begin a new document by typing.  Word wraps text when you reach the edge of the document. –The word-wrap feature automatically moves the insertion point to the next line in the document  Word automatically corrects typing errors with the AutoCorrect feature. –Other basic Word features include smart tags and AutoComplete

12Getting Started with Word 2002 Unit A Starting a Document (cont.) Wrapped text

13Getting Started with Word 2002 Unit A Saving a Document  To store a document permanently, you must save it as a file. –A file is saved with a name, called a filename A filename identifies the file and where it is storedA filename identifies the file and where it is stored –Files are saved to an internal hard disk, a floppy disk, or to other locations

14Getting Started with Word 2002 Unit A Saving a Document (cont.)  Use the Save button on the Standard toolbar or the Save command on the File menu. Active folder or drive Folders and files Default filename

15Getting Started with Word 2002 Unit A Saving a Document (cont.)  Restoring lost document files –Due to Word or some other program freeze or a power failure –Document Recovery task pane opens the next time you open Word Displays original and recovered versions of the Word fileDisplays original and recovered versions of the Word file Open and review any version of the fileOpen and review any version of the file Save the file version you wantSave the file version you want

16Getting Started with Word 2002 Unit A Printing a Document  Before printing, use the Print Review feature to view a document  To print, use the Print button on the Standard toolbar or the Print command on the File menu. –The Print button uses the default print settings in the Print dialog box

17Getting Started with Word 2002 Unit A Printing a Document (cont.)  Print dialog box Default printer Number of copies Pages to print

18Getting Started with Word 2002 Unit A Using the Help System  Word has an extensive help system –Access to definitions, instructions, and useful tips –The Ask a Question box on the menu bar gives you immediate access to help topics

19Getting Started with Word 2002 Unit A Using the Help System (cont.)  The Microsoft Word Help window Tabs Help topic Related help topics

20Getting Started with Word 2002 Unit A Closing a Document and Exiting Word  When you are finished with a document, you are ready to close it. –Use the Close Window button on the menu bar or the Close command on the File menu.  Close Word –Click the Close button on the Title bar or the Exit command on the file menu

21Getting Started with Word 2002 Unit A Closing a Document and Exiting Word (cont.) Close button Close Window button