1. Microsoft Excel 2003 Illustrated Complete
Getting Started
with Excel 2003

2. Objectives Define spreadsheet software Start Excel 2003
View the Excel window
Open and save a workbook
Enter labels and values

3. Objectives Name and move a sheet Preview and print a worksheet
Get Help
Close a workbook and exit Excel

4. Defining Spreadsheet Software
Microsoft Excel is an electronic spreadsheet program
An electronic spreadsheet program allows you to perform numeric calculations
The spreadsheet is called a worksheet
Individual worksheets are stored in a workbook which is the Excel file
By default, a new workbook contains three worksheets

5. Defining Spreadsheet Software (cont.)
Advantages of using Excel
Enter data quickly
Recalculate data easily
Perform what-if analysis
Change the appearance of data
Create charts
Create new worksheets from existing ones

6. Common Business Uses of Spreadsheet Software
Advantages of using Excel
Maintain values – Calculate numbers
Create Charts
Create Reports to Summarize Data
Organize Data – Sort in Ascending/Descending Order
Analyze Data – Pivot Tables & AutoFilters
Create What-If scenarios

7. Defining Spreadsheet Software (cont.)
Sample worksheet with chart

8. Starting Excel 2003 Use the Start button on the taskbar to open Excel
Excel program icon
Start button

9. Viewing the Excel Window
The worksheet window
The worksheet window contains the columns and rows of the worksheet
A worksheet has 256 columns and 65,535 rows
The intersection of a row and a column is called a cell
Cells contain data (text, numbers, formulas, or a combination of the three)
Each cell has its own unique location called a cell address
A cell address is identified by its coordinates (A1)

10. Viewing the Excel Window
Toolbars
Task pane list arrow
Active cell
Cell pointer
Task pane
Excel window
Formula bar
Sheet tabs

11. Opening and Saving a Workbook
Create a new worksheet from an existing one
Use the Save As command to create a copy of a file with a new name
Current drive or folder
New filename

12. Opening and Saving a Workbook (cont.)
Creating a new workbook
Click the New button on the Standard toolbar to create a new workbook
Opening a workbook using a template
A template is a predesigned workbook
Workbook templates include balance sheets, expense statements, loan amortizations, sales invoices, and timecards
Templates contain labels, values, formulas and formatting

13. Entering Labels and Values
A label helps you identify data in a row or column
Enter labels in a worksheet before data
A label can be text, dates, times, or addresses
A value which includes numbers, formulas, and functions are used in calculations
A value is a number or any entry that begins with a special symbol: or $
Labels and values are treated differently and don’t affect one another

14. Entering Labels and Values (cont.)
Type a label or value in the active cell
Confirm an entry by clicking the Enter button on the formula bar or by pressing [Enter], [Tab], or an arrow key
Active cell moves to an adjacent cell
A range is more than one selected cell
Working with ranges makes data entry easy

15. Entering Labels and Values (cont.)
Worksheet with labels and values
Range
Value
Label

16. Naming and Moving a Sheet
By default, each workbook contains three worksheets (named Sheet1, Sheet2, and Sheet3)
You can
Rename, color, and organize sheet tabs
Move between worksheets by clicking one of the sheet tabs
Use the sheet tab scrolling buttons to display hidden sheet tabs

17. Naming and Moving a Sheet (cont.)
Use the Sheet relocation pointer to drag a sheet tab to a different location
Renamed sheet
Sheet relocation pointer
Sheet tab scrolling buttons

18. Previewing and Printing a Worksheet
Before printing, it’s a good idea to preview your worksheet
When you preview a worksheet, you see a copy of the worksheet exactly as it will appear on paper
Print preview of a worksheet

19. Getting Help Excel has an extensive help system
Access to definitions, instructions, and useful tips using the Help task pane
The Ask a Question box on the menu bar gives you immediate access to help topics
The animated Office Assistant provides help in two ways
Type a keyword
Ask a question

20. Getting Help Ways to get help Ask a Question box
Type a word or question

21. Getting Help (cont.)
Ways to get help
Office Assistant

22. Closing a Workbook and Exiting Excel
When you are finished with a workbook, you can close it
Use the Close command on the File menu or the Close Window button on the menu bar
Exit Excel
Click the Exit command on the File menu or the Close button on the Title bar

23. Closing a Workbook and Exiting Excel
Click to close a file
Click to exit Excel

24. Summary Use Excel to create electronic spreadsheets
Use buttons in toolbars
Create multiple sheets within a workbook
Preview worksheet before printing
Use Excel help and online support