RoMEO, JULIET & OpenDOAR Services that can enhance your repository JISC Repositories & Preservation Programme Meeting, Bristol, 28 th November 2007 Peter Millington SHERPA Technical Development Officer University of Nottingham

Overview What is SHERPA? SHERPA/RoMEO –Database of publishers copyright policies JULIET –Database of funders open access policies OpenDOAR –Directory of Open Access Repositories

What is SHERPA? Acronym Securing a Hybrid Environment for Research Preservation and Access

What is SHERPA? University of Nottingham - 6 staff Aims –Set up & expand the UK repository network –Promote usage of OA repositories –Databases & tools to support administrators Non-aims –OA journals – see DOAJ Current & Allied Projects –RSP, DRIVER, Intute RS, Depot, UKCoRR

SHERPA/RoMEO Database of publishers copyright policies –Self-archiving by authors - pre-prints & post-prints –Paid Open Access options –Compliance with research funders mandates Purpose –To help determine archiving rights Sources –Publishers information & correspondence –Users suggestions

Growth of SHERPA/RoMEO

SHERPA/RoMEO Sample Record

SHERPA/RoMEO Fields Publishers name – linked to home page Archiving permissions –For Pre-prints and Post-prints –Any restrictions – that may prevent archiving Conditions – which dont prevent archiving Compliance with funders OA mandates Paid Open Access options Links to publishers policy web pages RoMEO colour

SHERPA/RoMEO Colours

Archiving Permissions by Publisher ~70% of publishers allow some form of self-archiving % of journals

RoMEO Redevelopment Ideas Additional publisher fields –e.g. Policy re publishers PDF Better handling of journals –e.g. Extra lookup tables, Abbreviations, etc. Multilingual data & interfaces Franchise operation Application Programmers Interface (API) Improved reliability

JULIET Open access policies for 28 research funders Policies –Whether to archive Requiring open access deposition –What to archive Authors final version or publishers PDF –When to archive When accepted for publication? Embargoes –Where to archive Conditions & web links

JULIET – Example Full Record

OpenDOAR Directory of Open Access Repositories Lists over 1000 repositories worldwide –112 for the UK (Nov.2007) Sites visited, quality-checked & analysed –Open access, full texts, functioning Excludes: –Gated access, metadata-only, broken, OAJs

Repositories by Continent

European Repositories

OpenDOAR Facilities Country-based List – Find Repositories – Search Repository Contents – Tools for Repository Administrators –

OpenDOAR Tools OpenDOAR Charts –Include OpenDOAR charts in your website Application Programmers' Interface (API) –Get OD data as XML for your applications –Display data or use to control harvesting Distribution Service –Appropriate messages to administrators Policies Tool –Define & display your repositorys policies

OpenDOAR Policies Tool Background –75% of repositories lack visible policies –Need for clarity and guidance on good practice What Policies? –Re-use of data, Content, Submission & Preservation The Tool –Radio buttons, checkboxes, pick lists, pop-up boxes Recommendations –From minimum OA compliance to best practice Output Options –Plain text, HTML source code, etc

SHERPAs Future Plans Continuing growth of the databases –OpenDOAR, SHERPA/RoMEO & JULIET Network of national/language franchises –To gather local data & create special versions Enhance JULIET –Add policies for archiving source data Redevelopment of SHERPA/RoMEO –Subject to funding

Any questions? Peter Millington