CGQC 8/23/2007 Time Management. CGQC 8/23/2007 Benefits of time management Efficient Successful Healthy.

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Presentation transcript:

CGQC 8/23/2007 Time Management

CGQC 8/23/2007 Benefits of time management Efficient Successful Healthy

CGQC 8/23/2007 Obstacles to effective time management Unclear objectives Disorganization Inability to say “no”

CGQC 8/23/2007 Obstacles to effective time management Interruptions More interruptions Periods of inactivity

CGQC 8/23/2007 Obstacles to effective time management Too many things at once Stress and fatigue All work and no play

CGQC 8/23/2007 What can we do? Recognize that obstacles exist Identify them Employ strategies to overcome

CGQC 8/23/2007 Set goals Specific Measurable

CGQC 8/23/2007 Prioritize the 4 D’s Do Delegate Delay Delete

CGQC 8/23/2007 Prioritize the Do’s 1.Address the urgent 2.Accomplish what you can early 3.Attach deadlines to everything

CGQC 8/23/2007 Prioritize the follow up on the delegate Set up a system to monitor the items that were delegated. Give a completion date to have the delegated projects completed. Hold the delegated person accountable for the project. Follow through.

CGQC 8/23/2007 Prioritize the delayed and deleted Also generate a check box next to the items that were delayed. Get back to the items and put them on a schedule. Review the items marked for deletion. If they did not become a real task, get rid of them.

CGQC 8/23/2007 Organize

CGQC 8/23/2007 Learn when to say “NO” You can’t do everything Don’t undertake things you can’t complete Remain consistent to your goals

CGQC 8/23/2007 Use your waiting time On public transportation At the doctor’s office Waiting for your plane On hold When you are early

CGQC 8/23/2007 Use your waiting time Correspondence Letters or memos Books or tapes

CGQC 8/23/2007 Concentrate on the task at hand Focus on your goal Tune out interruptions

CGQC 8/23/2007

Consider your personal prime time Morning? Evening? Late night?

CGQC 8/23/2007 Celebrate your success

CGQC 8/23/2007 Review Set goals Prioritize Organize Learn when to say “NO” Use your waiting time Concentrate on the task at hand Consider your personal prime time Celebrate success

CGQC 8/23/2007 The Big Rocks of Life

CGQC 8/23/2007 Button, Button the balance of life, work, family, and community. You must balance all to ensure good time management. Clean and organize Set goals Keep track Make time for all items Place items in different plies Standardize as much as you can

CGQC 8/23/2007