1 by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric Cameron, Rebecca Lawson Chapter 1 Introduction to Word

2 Word processing software, such as Microsoft Word 2013, is the most commonly used type of software. Students, office assistants, managers, and professionals use word processing software to produce a variety of documents. Shown here are four common examples: a newsletter, invoice, partnership agreement, and flyer.

3 Blank document Recently opened documents Templates Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

4 Quick Access Toolbar Ribbon Title bar Ribbon Display Options Collapse the Ribbon Vertical scroll bar Zoom slider Views Status Bar

One of the basic features of Word is the Ribbon, which enables you to create, modify, and enhance documents. There is a title bar which indicates the file name of the current document and includes Windows control buttons to access Word Help. At the top of the window is the Quick Access Toolbar which allows you to save a document, and undo or redo recent commands. At the bottom of the Word window is the status bar which keeps you apprised of information in your document such as, word and page count, and your current position. 5

There are view buttons which allow you to change the view of the document. The Zoom slider allows you to enlarge or reduce the onscreen size of the document. The scroll bars allow you to move through a document. The scroll bar appears if the document is long or wide enough to see additional page content. 6

7 Customize Quick Access Toolbar Repeat (or Redo) Undo 1.Click the Quick Access Toolbar and select from a list of commands. 2.If the command that you want to include on the toolbar is not on the list, you can right-click the command on the Ribbon and click Add to Quick Access Toolbar. 3.You can remove a command from it by right-clicking the icon on the Quick Access Toolbar and clicking Remove from Quick Access Toolbar.

8 Views on status bar Views To change document view, click the View tab and select a view from the Views group. The status bar also provides views to choose from.

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Changing the size of text onscreen does not actually change the font size of a document. To change the document zoom, click the View tab and select Zoom from the Zoom group. Or you can drag the Zoom slider in the status bar. 10 Zoom Options Zoom Out and Zoom In Zoom Slider

11 Insert text from file Object arrow To reuse text from a previously created document into a new document: 1. Position the insertion point to where the text is to be inserted. 2. Click the Insert tab. 3. Click the Object arrow. 4. Click Text from File 5. Navigate to the location of the saved document and double- click the file name.

12 Select to save to your SkyDrive account Select if you plan to save to local storage, such as a flash drive or hard drive Click to navigate to a folder on the selected storage device or location To save a document, click the File tab and click Save or Save As.

13 1.Click Computer and click Browse to navigate to the desired location. 2.Provide a file name and either accept the default type (Word Document) or click the Save as type arrow and select another format.

If you open a document and plan to save it with the same file name and in the same location from which it was opened, choose Save. Otherwise, to change the save location, the file name or type, choose Save as. 14

15 Click this link to return to your previous position 1.Click the File tab and click Open 2.Either select the document from the Recent Documents or click Computer then browse to the saved file. 3.Word remembers the position of the insertion point when you previously saved the file and suggests that you return to that same location.

16 Help topics Search box Click the question mark in the top-right corner of MS Word window.

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19 1.Go to Home tab then click Find in the Editing group. 2.Type the word or phrase into the Navigation box and then press Enter.

20 1.Go to Home tab then click Replace in the Editing group. 2.Type the word or phrase into the Find what box and the replacement text in the Replace with box. To replace one occurrence To replace all the occurrences

21 Create an unformatted header Choose from predesigned headers The header consists of one or more lines of text at the top of each page. The footer displays at the bottom of each page. The Header and Footer commands are on the Insert tab.

22 Click to close a header or footer Header & Footer Tools tab (Design) Insert page numbersInsert date and time Insert file name

23 Select Different First Page in the Options group on the Header & Footer Tools Design tab

24 Special characters Copyright © Registered ® Trademark ™ Nonbreaking space A symbol is text, a graphic, or a foreign language character that can be inserted into a document. Symbols such as © are not located on the keyboard, you need to find them in Word’s library of symbols Click the Insert tab Symbol, More Symbols, and Special Characters. Click a special character and click Insert to place it in a document.

25 Click where the page break is to be placed and Press Ctrl + Enter. Or click the Page Layout tab, click breaks, and then select Page.

26 Predefined margin settings Click to create custom margins A margin is the area of blank space that displays to the left, right, top, and bottom of a document, between the text and the edge of the page. You can change margins by clicking the Page Layout tab and then click Margins in the Page Setup group. Select from one of the predefined margin settings or click Custom Margin to adjust each margin individually.

27 Select Portrait or Landscape Orientation There are two orientation options: portrait and landscape. To change page orientation click Orientation on the Page Layout tab to select either Portrait or Landscape.

28 A word that is considered misspelled is underlined with a red wavy line. A grammatical mistake is underlined in blue To check an entire document click the Review tab and click Spelling & Grammar in the Proofing group.

29 Check spelling and grammar Error in document

30 Document preview Previous page Next page Zoom slider Printer Preview settings Click the File tab and Print.