Presentation on theme: "1 by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric Cameron, Rebecca Lawson Chapter 4 Collaboration and Research."— Presentation transcript:
1 by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric Cameron, Rebecca Lawson Chapter 4 Collaboration and Research
Edit Document tab Edit in Word Edit in Word Web App Word Web App is a limited version of Word, enabling you to edit,format, and share a document online. Word Web App is free and accessible when you sign in to or create a SkyDrive account. When you sign into SkyDrive you can click a previously saved Word document to open it or create a new one. 2
1.Open http://skydrive.live.comhttp://skydrive.live.com 2.Enter your username and password. 3.Click on Create then select Word document. 3
Edit Document tab Edit in Word Edit in Word Web App 1.Click on the document you want to edit. 2.Click on EDIT DOCUMENT tab. 3.Select Edit in Word Web App. 4
5 1.Click File tab and click Save as. 2.Click Download. 3.Then the document will be downloaded to your computer.
6 by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric Cameron, Rebecca Lawson Chapter 1 Introduction to Word
7 Word processing software, such as Microsoft Word 2013, is the most commonly used type of software. Students, office assistants, managers, and professionals use word processing software to produce a variety of documents. Shown here are four common examples: a newsletter, invoice, partnership agreement, and flyer.
9 Quick Access Toolbar Ribbon Title bar Ribbon Display Options Collapse the Ribbon Vertical scroll bar Zoom slider Views Status Bar
One of the basic features of Word is the Ribbon, which enables you to create, modify, and enhance documents. There is a title bar which indicates the file name of the current document and includes Windows control buttons to access Word Help. At the top of the window is the Quick Access Toolbar which allows you to save a document, and undo or redo recent commands. At the bottom of the Word window is the status bar which keeps you apprised of information in your document such as, word and page count, and your current position. 10
There are view buttons which allow you to change the view of the document. The Zoom slider allows you to enlarge or reduce the onscreen size of the document. The scroll bars allow you to move through a document. The scroll bar appears if the document is long or wide enough to see additional page content. 11
12 Customize Quick Access Toolbar Repeat (or Redo) Undo 1.Click the Quick Access Toolbar and select from a list of commands. 2.If the command that you want to include on the toolbar is not on the list, you can right-click the command on the Ribbon and click Add to Quick Access Toolbar. 3.You can remove a command from it by right-clicking the icon on the Quick Access Toolbar and clicking Remove from Quick Access Toolbar.
Changing the size of text onscreen does not actually change the font size of a document. To change the document zoom, click the View tab and select Zoom from the Zoom group. Or you can drag the Zoom slider in the status bar. 13 Zoom Options Zoom Out and Zoom In Zoom Slider
14 Insert text from file Object arrow To reuse text from a previously created document into a new document: 1. Position the insertion point to where the text is to be inserted. 2. Click the Insert tab. 3. Click the Object arrow. 4. Click Text from File 5. Navigate to the location of the saved document and double- click the file name.
15 Select to save to your SkyDrive account Select if you plan to save to local storage, such as a flash drive or hard drive Click to navigate to a folder on the selected storage device or location To save a document, click the File tab and click Save or Save As.
16 1.Click Computer and click Browse to navigate to the desired location. 2.Provide a file name and either accept the default type (Word Document) or click the Save as type arrow and select another format.
If you open a document and plan to save it with the same file name and in the same location from which it was opened, choose Save. Otherwise, to change the save location, the file name or type, choose Save as. 17
18 Click this link to return to your previous position 1.Click the File tab and click Open 2.Either select the document from the Recent Documents or click Computer then browse to the saved file. 3.Word remembers the position of the insertion point when you previously saved the file and suggests that you return to that same location.
19 Help topics Search box Click the question mark in the top-right corner of MS Word window.
22 1.Go to Home tab then click Find in the Editing group. 2.Type the word or phrase into the Navigation box and then press Enter.
23 1.Go to Home tab then click Replace in the Editing group. 2.Type the word or phrase into the Find what box and the replacement text in the Replace with box. To replace one occurrence To replace all the occurrences
24 Create an unformatted header Choose from predesigned headers The header consists of one or more lines of text at the top of each page. The footer displays at the bottom of each page. The Header and Footer commands are on the Insert tab.
25 Click to close a header or footer Header & Footer Tools tab (Design) Insert page numbers Insert file name
26 Select Different First Page in the Options group on the Header & Footer Tools Design tab
27 Click where the page break is to be placed and Press Ctrl + Enter. Or click the Page Layout tab, click breaks, and then select Page.
28 Predefined margin settings Click to create custom margins A margin is the area of blank space that displays to the left, right, top, and bottom of a document, between the text and the edge of the page. You can change margins by clicking the Page Layout tab and then click Margins in the Page Setup group. Select from one of the predefined margin settings or click Custom Margin to adjust each margin individually.
29 Select Portrait or Landscape Orientation There are two orientation options: portrait and landscape. To change page orientation click Orientation on the Page Layout tab to select either Portrait or Landscape.
30 A word that is considered misspelled is underlined with a red wavy line. A grammatical mistake is underlined in blue To check an entire document click the Review tab and click Spelling & Grammar in the Proofing group.
31 Check spelling and grammar Error in document
32 Document preview Previous page Next page Zoom slider Printer Preview settings Click the File tab and Print.
33 Font Font size A font is a combination of typeface and type style. To apply a font click the Home tab and locate the Font group.
To bold, underline, or italicize text, do the following: 1.Select text to be formatted. 2.Click Bold, Italic, or Underline in the Font group on the HOME tab. Click the same command to turn off the formatting effect. 34 Bold Italic Underlin e
35 Clear Formatting To remove all formatting from the selected text you can use the Clear All Formatting tool in the Font group on the Home tab.
36 To change the font color of previously typed text Click the Font Color arrow from the Home tab and select from a gallery of colors, for more choices, click More Colors.
37 Align Left Center Justify Align Right There are four alignment options: Align Left – Center – Align Right and Justify. Justify alignment spreads text evenly between the left and right margins so that text begins at the left margin and ends uniformly at the right margin.
38 Justified Left aligned Centered Right aligned
39 Paragraph spacing Paragraph spacing is the amount of space between paragraphs. To apply a paragraph spacing: 1.Select the text 2.Click Home tab. 3.Click the Paragraph Dialog Box Launcher, to set paragraph spacing. Paragraph Dialog Box Launcher
40 Line spacing Line spacing is the amount of space between lines. 1.0 is a single line spacing. 2.0 is a double line spacing.
41 An indent is a setting associated with how part of a paragraph is distanced from one or more margins. To apply a paragraph indentation: 1.Select the text 2.Click Home tab. 3.Click the Paragraph Dialog Box Launcher, to set paragraph Indentation. Indents Special indents Paragraph Dialog Box Launcher
42 First line indent, in which the first line of each paragraph is set off from the left margin. Hanging indent, where the first line of a source begins at the left margin, but all other lines in the source are indented. Left indent is indenting an entire paragraph from the left margin. Right indent is indenting an entire paragraph from the right margin. First Line indent Hanging indent Left indent Right indent
43 Border is a line that surrounds a paragraph, a page, a table, or an image. Shading is a background color that appears behind text in a paragraph, a page, or a table.
44 1.Select the text 2.Click the Borders and Shading arrow in the Paragraph group on the Home tab and select Borders and Shading. 3.When Borders and Shading dialog box displays, select the borders or shades that you want to include in your document.
46 Numbered list Bulleted list Numbering Bullets There are two types of lists: numbered list and bulleted list. You can create list from the Paragraph group on the Home tab.
1.Click to place the insertion point in the document in the location where the picture is to be inserted. 2.Click the Insert tab and click Pictures. 47
48 You can resize a picture by doing the following: 1.Right-click the picture then select Size and Position. 2.Type the Height and the Width in the boxes and pay attention to the measurement unit 3.Click on OK
49 Wrap Text Layout Options Layout Options simplifies text wrapping around an object. The Layout Options control is located next to a selected object. It allows for the same features for wrapping text such as, wrapping In Line with Text, Square, Tight, Through, Top and Bottom, Behind Text, and In Front of Text.
WordArt is a feature that modifies text to include special effects, including colors, shadows, gradients, and 3-D effects. To format existing text as WordArt: 1. Select text to be formatted. 2. Click the INSERT tab. 3. Click WordArt in the Text group. 4. Select a WordArt style. To insert new text as WordArt: 1. Place the insertion point at the point where WordArt should appear. 2. Click the INSERT tab. 3. Click WordArt in the Text group. 4. Select a WordArt style. 5. Type text. 50 WordArt
51 Heading row Cell A table is a grid of columns and rows that organizes data. The intersection of row and column is a cell. The cell is where you type data.
52 Point to number of columns and rows to include Insert a table 1.Click Table in the Tables group on the Insert tab. 2.Drag to select the number of rows and columns to include in the table. You can also click Insert Table to display the Insert Table dialog box, where you can indicate the number of rows and columns you want to include.
53 Insert rows and columns 1.Click in the row that is to appear above the new row or the row that is to appear below the new row. If inserting a column, click in the column that is to appear to the left of the new column or click in the column that is to appear to the right of the new column. 2.To insert a new row, click Insert Above or Insert Below in the Rows & Columns group on the Layout tab. To insert a new column, click Insert Left or Insert Right in the Rows & Columns group on the Layout tab.
54 Delete rows or columns 1.Select the row or column to delete. 2.Click Delete in the Rows & Columns group. 3.Click Delete Columns or Delete Rows. OR 1. Select the row or column to delete. 2. Right-click the selected row(s) or column(s) and click Delete Rows or Delete Columns.
55 Merge CellsSplit Cells To merge cells: 1.Select the rows or column in which to merge cells. 2.Click the Table Tools Layout tab and click Merge Cells in the merge group. To split a single cell into multiple cells: 1.Select a row or column to split 2.Click Split Cells in the Merge group. 3.Respond to selections in the Split Cells dialog box and click OK.
56 Table Properties dialog box Row and Column tabs Height and Width Properties To adjust row height and column width: 1.Select the column or row that is to be adjusted. 2.Click the Cell Size group on the Table Tools Layout Tab. 3.You can then indicate your measurement in inches. Or: 1.You can right-click the selected row or column and select Table Properties on the shortcut menu. 2.Click the Column tab or Row tab and indicate a measurement in inches.
57 Align text within a cell You can align cell contents both vertically and horizontally within the current cell. To align text in a cell: click the cell and select an alignment option in the Alignment group on the Table Tools Layout tab.
58 Table Styles gallery Modify Table Styles To apply a table style do the following: 1.Click an empty area of a table cell and then click on the Design tab. 2.Open the Table Styles list and select the style that you want to apply.
59 Align a table horizontally Table alignment refers to the position of a table between the left and right document margins. To change table alignment: right-click an empty area of a table cell and select Table Properties. You can also select Properties from the Table Tools Layout tab..
60 Shading arrow 1.Select the cells to modify (or click the Table Select indicator to select the entire table). 2.Click the in the Table Styles group on the TABLE TOOLS DESIGN 3.Select Shading Arrow for table shading color.