Information Technology Study Fiscal Crisis and Management Assistance Team (FCMAT) Las Virgenes Unified School District Presented By: Leslie Barnes Steve Ward

Presentation Agenda FCMAT Study Overview Areas of Concern and District Recommendations Budget and Timelines Questions

FCMAT Study Overview Informational Technology Department Review of Organizational Structure and Staffing for Adequacy Review of Strategic Plan for Sustainability Review of Network Security and Performance Review the Delivery of Administrative and Instructional Technology Services

FMAT Study Team Identified 31 Areas of Concern in Four Stands Staffing and Organizational Structure –3 Areas of Concern Strategic Planning –7 Areas of Concern Network Security and Performance –14 Areas of Concern Administrative and Instructional Technology Services –7 Areas of Concern

Strategic Planning Areas of Concern: Defined goals, objectives for use of technology to support instructional and business goals Establishment of Department goals for use in prioritizing work and performance Recommendation: Establish District Technology Committee (DTC) from various stakeholder groups to establish priorities and to better align the goals and objectives of the department to instructional and business goals

Strategic Planning Areas of Concern: Department budget Network upgrades and equipment replacement Recommendation: Establish a formal department budget Work with network consultant to prioritize required network upgrades Establish a replacement schedule for outdated equipment Seek E-Rate funding and other technology grants to help support the department

Network Issues Areas of Concern: Internet access speed Network configuration Recommendation: Network teams from the District and COE will assess upgrades necessary to increase speed Contract with CISCO to conduct an independent comprehensive evaluation of entire network infrastructure, including pathways, wiring, appliances, and configurations as well as back-up procedures

Network Issues Areas of Concern: Network security Standardization of District hardware and operating systems Recommendation: Install firewall, segment network traffic, ensure that content filtering complies with Children’s Internet Protection Act, and remove public IP addresses from the District’s internal technology devices Establish hardware standards, select exclusive provider of hardware, develop a plan to convert to a single source provider and stop servicing older operating systems over two to three years

Delivery of Services Areas of Concern: security Software Use Policy and compliance with software license laws Recommendation: Require use of complex passwords, allow employees access to change passwords when needed Install virus and spam filtering for e- mail system Establish a software use policy and a software license data base to ensure compliance with licensing laws

Delivery of Services Areas of Concern: Performance of Aeries business system Training for site and department staff Recommendation: Evaluate the Aeries Business System configuration for upgrade to latest client server version to improve performance Invest in additional training on Aeries for users and I.T. staff Provide training opportunities to I.T. staff on newer technologies

Department Staffing Areas of Concern: Ability of staff to be proactive instead of reactive to network problems Ability of department to meet the instructional technology needs throughout the District Recommendation: Hire an additional Network Technician to assist with the network reconfiguration and help desk Hire two part-time teachers to assist with implementation of instructional technology needs throughout the district

Additional Resources Necessary On-Going Costs: Network Technician: $ 62,000 Two Part-Time Teachers:$ 30,000 Training$ 7,500 Software Licensing Database$ 1,000 Install Virus/Spam Filtering$ 15,000 Total$115,500 One-Time Costs: Network Reconfiguration: $120,000 Computer Replacement$100,000 Standardize Operating System$ 20,000 Aeries Migration$ 10,000 Total$250,000

Timelines Within 3 Months Establish District Technology Committee Establish District Software Use Policy Hire Network Technician Provide Training on Aeries Install Virus/Spam Filtering Install Firewall & Segment Network Traffic Begin Evaluation Process of Network Reconfiguration Within 6 Months Develop Software Licensing Database Hire Two Part-Time Teachers for Instructional Tech. Within 9 months to 1 Year Implement Network Reconfiguration: Implement Computer Replacement Standardize Operating System Aeries Migration